Accounts Payable Processor Job in Kenya

Accounts Payable (AP) Processor

Key Outputs & Tasks

• Responsible for activities assigned by the Invoice Processing Lead Superior
• Processes transactions of simple to medium complexity
• Processes pre-coded invoices, including those with and without a purchase order.  Invoice Processor may be required to process one or all of these types of invoices (with PO, without PO)
• Receives scanned invoices from Scanning Center.
• Responsible for indexing (arranging) of invoices before these are processed by the Payables Processors. 
• Creating accounts payable docs in SAP that covers: Recurring Documents, Down payments Request Process, Online Pay Request, Running Self Billing, journal uploads for invoices
• Manage RTV process
• Correct and/or reprocess invoices if required
• Create and store back-up documents for cancellation, dummy credit and journal upload activities
• Answer supplier queries on invoices & payments
• Has working knowledge of both scanning and Accounts Payable application.
• Escalates production issues to his/her team leader as appropriate.  
• Complies with all client published policies and procedures and any legal and regulatory requirements that the company is obliged to adhere to.
• Process requests for creation, amendment and deletion of the following data objects:

1. Customer
2. Vendor
3. Pricing
4. Product
5. Material
6. Carriers

• Maintain the master data tracker to log daily productivity and keep track of open requests.
• Adhere to set internal control procedures.
• Ensures all work is performed in accordance with set KPIs and SLAs
• Responsible for the following tasks related to payments:

1. Act as main contact with the Bank regarding payments queries
2. Process vendor and T&E related payments
3. Process cheque payment

• Manage Payment Posting Process including verifying error and perform resolution; Act as liaison to the client.
• Preparing PTP related reports
• Procurement Process Team activities
• Clear direct debit
• Provide ad hoc reports
• Process urgent payment requests within the agreed timeframe
• Manage Pay Cycle Process including performing verification and modification.
• Perform Quality Review on Payments.
• Perform Level 2 Customer Service Support on payment processing information including queries, (inquiries, reports, communication)
• Runs daily reports to identify duplicate payments. 
• Reconciles Accounts Payable on a monthly basis (including Down payment Requests)
• Prepares Vendor Reconciliation on a monthly basis to take consideration that on big markets.

Educational Experience

• Accounting, Finance or Business related degree
• CPA(K)

Essential Work Experience

• Must have 1-4 years experience in an Accounts Payable environment
• Accurate, efficient and organized within daily responsibilities.
• Adaptable to learn new processes, concepts, and skills.
• Demonstrates the ability to work as part of a team.
• Very good communication skills

Benefical Work Experience

• Written and spoken ability to communicate in English
• Previous accounting experience/studies in particular AP
• Must be a good team player
• Responsibility and accuracy in the completion of received tasks
• Ability to solve urgent matters and work under pressure
• Flexibility, especially in the period of month/quarter/year-end closing
• Reliable, proactive approach to entrusted tasks (thinking outside the box is a plus)
• Experience with accounting systems (SAP)
• Microsoft Office skills
• Client industry experience a plus

Professional Competencies  :

The following are key competencies required of the role. The candidate must exhibit the following professional competencies:

• Strong analytical thinking
• Focus on customer service
• Multi tasking / Time Management
• Decision making
• Teaming / Collaboration
• Focus on Goals / Result orientation

Note:

Candidates earning more than Kes. 35,000 need not to apply. 

Only qualified candidates will be contacted.

Please send your CV and remuneration package to therecexpert@gmail.com
by the 3rd May, 2012 at 5.00 pm