Executive Assistant Job in OSIEA Kenya

Executive Assistant

Search closes: May 20, 2012

To Apply: Send resume and cover letter to jobs@osiea.org

We are looking for an energetic, intelligent and diplomatic professional to provide support to the executive director and the deputy director.

The position liaises with all staff, requiring professional discretion and a solution-oriented approach at all times.

The Open Society Initiative for Eastern Africa works to build vibrant and tolerant democracies whose governments are accountable to their citizens. 

OSIEA initiatives advance justice, free speech, public health, and independent media in the region.

Responsibilities

Administrative

• Provide logistic support including schedule meetings, file documents, answer email, take phone inquiries, schedule travel arrangements; take minutes for meetings; draft correspondence; organize conference calls, process monthly credit card reconciliations, expense reports and reimbursement requests; handle external communication; track office budgets and assist in the compliance of all procedures and policies

Programmatic

• Provide key support in the review and finalization of grants, including reviewing proposals, preparing dockets, monitoring grantee activity; ensuring adequate reporting by grantees and responding to unsolicited funding requests
• Help organize and implement the annual OSIEA calendar schedule, work plans and budget forms. Assist in the organizing of the agenda and logistics for four annual staff retreats

Board Liaison

• Serve as staff liaison to the OSIEA Regional Board ensuring that all queries and requests are dealt with promptly. Support the board recruitment and orientation process and board learning/development
• Organize board book, agenda and logistics for three board meetings annually; take minutes at board meetings and follow up.
• Organize and maintain all board documents and the electronic files as well as the board intranet page

Qualifications

• At least five years of relevant experience with the ability to work in a complex institution
• Minimum first degree in relevant field
• Excellent knowledge of computer programs including outlook, excel and power point
• Extraordinary initiative, creativity and capacity to think strategically
• Ability to communicate clearly and effectively with a diverse array of people
• Ability to manage conflict constructively
• Team spirit and respectful working and decision-making style
• Ability to manage several simultaneous projects in a fast-paced environment
• Strong organizational skills and close attention to detail
• Integrity, diplomatic manner and professional discretion essential
• Frequent travel required

For more information: www.soros.org/initiatives/osiea

Compensation: Competitive salary, with good benefits package

At OSIEA, all staff are expected to work at integrating the organizational values into the performance of their duties and tasks on a daily basis and by participating in in-house working groups designed to uphold the values and foster healthy inter-office communication. 

For more information: www.soros.org