NGO Fleet Management Assistant Job in Nairobi Kenya

World Food Programme
 

Vacancy Announcement: WFP/13/12

Job Title: Fleet Management Assistant
 

Post Grade: G6 (Fixed Term) 

Duty Station: Nairobi

Date of issue: 11th May 2012 

Deadline for application: 23rd May 2012

Accountabilities:

Under the direct supervision of the Administration Officer, the incumbent will manage a fleet of over 100 vehicles in Kenya comprising of Light vehicles, Four Wheel Drive vehicles and Trucks, as well as:

• Ensure vehicles are ready for operation through efficient and timely maintenance, including insurance documents & drivers;
• Establish and maintain monitoring and control systems in the management of the fleet;
• Report on all maintenance work and fuel consumption related to WFP vehicles; and prepare reports as required;
• Assist in formulating and monitoring budget allocations for WFP fleet;
• Oversee external contractors including taxi service providers, fuel cards and garages. Carry out evaluation of these services and maintain liaison with relevant WFP units on procurement, service delivery, financial and insurance matters;
• Verify accuracy and completeness of all invoices for processing;
• Analyze all expenditures and recommend potential areas of cost reduction and/or recovery;
• Ensure the efficient maintenance and proper use of WFP vehicles and other related equipment;
• Coordinate a wide range of actions on HR and administrative tasks of the unit including overall supervision & training;
• Brief staff on rules and regulations and documentation required by the transport unit;
• Visit garages to oversee repair works in progress;
• Manage database on all leased vehicles and their insurance and ensure timely renewal of the leases;
• Organize local Third-Party insurance/renewals as and when required;
• Perform any other duties as may be required.

Qualifications and Experience and Desirable skills

• Completion of secondary school education supplemented by vocational training in automotive service technology or Fleet Management & Transport Logistics. 
• University Degree in the field of administration will be an added advantage;
• Five years of proven experience in managing a large fleet of light vehicles and trucks, including management of drivers’pool;
• Training and/or experience utilising computers, including word processing and spreadsheet;
• Knowledge in vehicles mechanics including an ability to study technical manuals and experience in Four Wheel Drive vehicles;
• Knowledge of UN administrative regulations and rules is an added advantage.

Kenyan nationals meeting the above qualifications are required to submit a covering letter quoting Vacancy Announcement No. WFP/13/12 with their updated Curriculum Vitae, copies of certificates and name, title and e-mail address of three referees.

Candidates should also complete a Personal History form (P.11) available on the following link – http://www.unon.org/docs/P11.doc. 

All documents should be sent in an envelope which must be marked: CONFIDENTIAL WFP/13/12 and sent to:- 

Human Resources Officer
World Food Programme
P.O. Box 44482
Nairobi 00100

WFP is an equal opportunity employer. 

WFP does not charge a fee at any stage of the recruitment process.