World Vision Supply Chain Manager Job in Kenya

Supply Chain Manager 

 

(Nairobi Based)

World Vision International – Somalia Program wishes to invite applications from highly competent dynamic, self-driven and result oriented individual to fill the above mentioned position.
 

The Supply Chain Manager will efficiently and effectively manage the Supply Chain/procurement functions in the organization, establish systems and procedures that enhance quality and timely procurement of goods and services and enforce compliance to policies to achieve organizational desired goals of ministry quality.

Major Responsibilities

• Lead, design strategies, plan activities, organize implementations, monitor progresses, review and evaluate the whole functions of the Supply Chain department based on the divisional/National level strategies and policies.
• Participate and co-ordinate staff movements and security arrangements for staff traveling in and out of Somalia through consultation with field Security Officer and Charter Flight providers. This includes Emergency evacuation period by participating to weekly office security briefings.
• Develop or introduce already developed procedures and systems which enhance accountability of all Divisions in resource utilization;
• Lead and manage the Supply Chain department in accomplishing objectives of the department and Division as a whole.
• Design programs that provide and build Capacity of Staff within the department in the way they handle procurement processes.
• Ensure procurement and relevant policies and procedures are adhered to in the supply chain processes.
• Provide technical support in the budget process of the organization and specifically at proposal development in the areas of materials planning.
• Planning and Coordinating departmental meetings to review status of tasks and updating management on the progress of the departments functions
• Ensure purchases are timely processed and sectors are regularly updated on the status of their requisitions and movement of goods
• Monitor contract documents for all vendors and ensure that negotiations about orders or contracts are properly conducted where applicable
• Liaise with Finance department and ensure invoice payments are done in a reasonable time with all necessary supporting documents attached and approved
• Represent the organization in dealing with all suppliers and foster and preserve an image of integrity and courtesy so that mutual respect and confidence is established between the organization and its service providers
• Maintain Networking with other agencies engaged in similar activities
• Being Secretary to Tender Committee, provide policy and technical advice on supply chain processes.
• Regularly review existing Supply chain operating procedures and manuals to update as necessary to cater for program’s growth, technological and operational changes
• Overseeing the export of goods to the field locations and ensure waybills that accompany the goods are actually signed at the point of receipt and returned to Logistics Office
• Notify relevant Sub recipients immediately goods are sent to the field offices and update both Nairobi and Somalia Field Offices (Sub Recipients) of the movement of the supplies

Qualifications

• Bachelor’s degree in Business Administration/Purchasing & Supply or Social Sciences together with Professional/Graduate Diploma in Purchasing and Supplies Management CIPS.
• Five year’s work experience leading a procurement and Logistics team in a demanding work environment, preferably with an INGO.
• Sound public negotiation skills along with business acumen essential, coupled with attention to details, maturity in decision making and time management skills.
• A Proactive person with initiative and drive, honest with high level of integrity, team player with good planning skills.
• Demonstrates well-developed interpersonal skills, excellent communication skills, both verbal and written.
• Ability to work with different partners, local authorities, local organizations and NGOs, to develop and maintain positive relationships.
• Computer Literate in MS Office.
• Must be a committed Christian, able to stand above denominational diversities.

Interested and qualified candidates should submit their detailed CV’s together with names and addresses of three referees to the address below. 

 

All applications should be received by October 21, 2012. Only shortlisted candidates will be contacted.

People and Culture Director
World Vision International – Somalia Program
P.O. Box 56527 – 00200
Nairobi, Kenya
Email: recruitsomo@wvi.org