Jhpiego Finance & Administration Manager Job in Juba, South Sudan

Jhpiego, an affiliate of Johns Hopkins University is recruiting for a USAID health service delivery program in Juba, South Sudan. 

Operating in the stable Central and Western Equatoria States of South Sudan, this large scale integrated program aims to improve service delivery of quality primary health care services and increase community access to these services.
 

Finance & Administration Manager
 

Reporting to the Chief of Party, the Finance and Administration (F&A) Manager will provide leadership in overseeing the financial and contractual aspects of a five-year USAID health program in South Sudan, the Integrated Service Delivery Program (ISDP). 

This large-scale program, operative in two states of South Sudan, aims to improve service delivery through a minimum package of quality primary health care services, and increase community access to these services. 

As a member of the South Sudan Associate Award Management Team, the F&A Manager will work closely with the Chief of Party, Deputy Chief of Party, Program Managers and others to ensure accurate financial, contractual and administrative reporting to the management team and to agencies external to Jhpiego. 

The F&A Manager will also ensure financial systems and reports are compatible with standard accounting practices and follow USAID and Jhpiego rules and regulations.

Responsibilities:

• Provide guidance to the Chief of Party regarding the financial requirements of the project and office operations
• Ensure that USAID resources are appropriately directed to project priorities and are in line with project work plans
• Maintain and administer project financial accounting system
• Prepare accurate budgets, track expenses, ensure that required financial controls are in place and adhered to, prevent over expenditure of budgets, ensure proper safeguards of funds, and ensure compliance with established USAID, JHU and Jhpiego financial and accounting procedures
• Determine updated monthly accruals and projections to support forecasting accuracy and project completion as required
• Implement and maintain detailed financial reporting and reimbursement process in accordance with Jhpiego’s established financial system
• Review, reconcile and monitor all accounts, including major project operating accounts, and petty cash operations involving cash advances
• Direct the annual budgeting process for all assigned accounts
• Work with the Project Director and Deputy Project Director to assist program staff in developing work plans and annual budgets for program activities and local office costs
• Serve as a resource person for non-finance staff on USAID, JHU and Jhpiego rules and policy
• Work closely with auditors during audits of Jhpiego field program.
• Make budget adjustments, and other cost improvement measures, as required
• Use various software applications, such as spreadsheets, relational databases, statistical packages, and graphic packages to assemble, manipulate, and format data and/or reports
• Prepare responses to donor’s questions on financial information or budget application/proposal numbers.
• Ensure compliance by all assigned staff to the JHU and Jhpiego timekeeping requirements, as well as, timely approval of timesheets
• Direct and oversee the monitoring and annual auditing of cost-share requirements, tracking and reporting
• Under the supervision of the Chief of Party, plan and organize the administrative work of the project
• Provide guidance, monitoring, and support to the office administrator and logistics manager, including procurement for goods and services; logistical support for local and international travel for staff and consultants; financial oversight of local subgrantees as needed; and maintenance of office inventory
• Ensure staff time sheets are completed as required and maintain records of leave and attendance for project staff
• Provide guidance and support for contracts development and management 
• Supervise project administrative and logistics staff
• Ensure that proper human resources administration procedures are in place for project staff, including tracking of leave, sick days, absence, and other HR actions

Qualifications:

• BA in Business Administration, Finance or related field, MBA preferred
• 7+ years’ experience managing USAID grants and/or sub-contracts in sub-Saharan Africa
• Knowledge of USAID or other USG assistance policies and procedures
• Demonstrated experience organizing resources and establishing priorities
• Ability to gather data, compile information and prepare reports
• Strong oral and written communication and presentation skills in English
• Proficient Strong computer skills (word processing, graphic programs and Excel spreadsheets)

For more information and to apply to this program please visit:www.jobs-jhpiego.icims.com