World Animal Protection Office Manager Job in Nairobi Kenya

Vacancy: Office Manager
 

We are World Animal Protection
 

We end the needless suffering of animals.
 

We influence decision makers to put animals on the global agenda.
 

We help the world see how important animals are to all of us.
 

We inspire people to change animals’ lives for the better.
 

We move the world to protect animals.
 

From our International Office in London, we work in more than 50 countries worldwide, creating positive change by exposing cruelty and pioneering sustainable solutions to animal suffering.

The Africa Regional Office in Nairobi, is seeking to recruit an Office Manager to provide essential support to the team and be part of the exciting work in the region.

Position in Organisation

• Reports into the Finance and Administration Manager
• Works closely with Regional colleagues, country staff and International staff to deliver world Animal Protection objectives in Africa

Main Responsibilities
 

Working collaboratively with the Finance and Administration Manager and other colleagues:
 

General office and finance management

• Maintain effective office systems and services by organizing and undertaking office and finance operations, for example, controlling correspondence, designing filing systems, reviewing and approving supply requisitions; assigning and monitoring administrative functions.
• Create and monitor procedures for retention, protection, retrieval, transfer, and disposal of records.
• Design and implement office management and operational policies by establishing standards and procedures, measuring results against standards and making adjustments as necessary.
• Provide management information through the preparation of operational reports as required.
• Working with the Finance & Administration Manager, carry our regular processes relating to staff salaries and other benefits through the effective administration of the payroll system.
• Assist in obtaining visas, entry permits and other documents for staff and visitors and ensure that renewals are processed in a timely manner. 
• Provide coordination and support, as required, for the network of partners and consultants who are based within the Africa region.
• Assist in procurement process, identify and maintain preferred suppliers to ensure value for money

Human Resources & Organisational Development

• Working with the Human Resources Business Partner for the region, ensure the effective implementation of:

1. All processes relating to the recruitment, selection and induction of new staff
2. Global performance management and learning & development processes
3. Employee relation processes, including maintaining of up to date legislation and best practice.

• Work with the Finance and Administration Manager and Human Resources Business Partner to design and implement Human Resources and Organisational Development initiatives.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.

Person Specification

• Relevant degree and working experience gained in a similar role
• Proactive hands-on attitude with the ability to think strategically
• Decision-making capabilities based on analytical skills and critical thought processes
• Excellent written, verbal communication. World Animal Protection working language is English
• Excellent financial literacy, with experience of working with financial processes and information
• Team building and management skills
• Outstanding interpersonal relationship building and employee coaching skills
• Strong organisational management skills and attention to detail
• High level of discretion, integrity and diplomacy
• Knowledge and experience of Human Resources and Organizational Development activities
• Experience in the administration of benefits and compensation programs

If you are interested in the above position and meet the above criteria, please send your application via email to: infoafrica@worldanimalprotection.org. 

The applications should reach us on or before 3rd November 2014.