Adeso Short Term Office Receptionist Job in Nairobi Kenya (KES 82K - 87K)

Vacancy: Office Receptionist – Short term

Organization: Adeso - African Development Solutions

Reporting to: Office Administrator
 

Working with: All Adeso programs and departments
 

Program / Duty station: Nairobi
 

Duration: 4 Months (Maternity Cover)
 

Starting date: 01st October 2014
 

Salary Range: Kshs. 82, 745 – 87, 710
 

Organizational Context: Adeso is an expanding and vibrant African based international development and humanitarian organization. At Adeso, we work with African communities who are yet to realize their full potential; working inside these communities to create environments in which Africans can thrive. 

Our belief that economic, social and environmental security is the bedrock of a healthy community drives the nature and intent of our programming. 

We work to prevent and overcome situations that adversely affect community well-being by: reinvigorating the economy, developing skills for life and work, providing humanitarian aid, and influencing policy.
 

For the past 20 years we have strengthened rural livelihoods through environmental awareness, training, technology transfer and innovative humanitarian projects in pursuit of a peaceful, self-reliant, and greener future. 

At present, Adeso has programs in Somalia, Kenya and South Sudan.

Adeso is an exciting and dynamic organization experiencing managed rapid growth. It offers sound employment conditions with opportunities for personal growth and development.

Specific Roles and Responsibilities

• Front office /Reception management including guiding and welcoming visitors, answering calls, responding to enquiries, taking/relaying messages etc.
• Ensure that the office runs smoothly, specifically make timely purchases of stationery supplies in liaison with the Procurement Officer.
• Tracking movement of documents in and out of the organization.
• Process payments for Operations/Logistics department as required.
• Perform general clerical duties to include but not limited to: photocopying, faxing, mailing and filing.
• Assist in preparation for meetings if called upon.
• Ensure that office supplies are ordered and refilled in a timely manner in liaison with the Office Administrator.
• Make meeting and other arrangements for staff as required.
• Any other duties as assigned.

Skills and Qualifications
 

Required skills:

• Minimum Diploma in Administration/Office Management / Front office management/logistics or any other relevant diploma
• Relevant work experience in a similar position
• Excellent IT skills in particular Word, excel and outlook
• Ability to Manage several tasks simultaneously, be flexible and be willing to assume a range of un anticipated assignments
• Strong communication skills and ability to work independently as part of a team
• Professional and friendly communication style, with the ability to field calls from a diverse group.
• Excellent attention to detail

Desired skills:

• Minimum 3 years relevant experience in office Administration and Logistics.
• Experience working for an NGO with diverse cultures

Application Process
 

This is a challenging opportunity for a dedicated and highly motivated professional. 

If you would like to join this dynamic team and be part of building resilience and economic growth in Africa, please submit your application to jobs@adesoafrica.org, quoting the position in the email subject matter, by 3rd September 2014.

Each application should be addressed to the Regional Human Resources Manager and include the following:

• An updated CV (maximum 3 pages);
• An application letter which should include remuneration requirements and contact information for three work-related referees.

Applications not including all of the above information will not be reviewed.

Only short-listed candidates will be contacted.

Adeso is an equal opportunity employer and female candidates are strongly encouraged to apply.