KCEP Financial and Administrative Manager Job in Nairobi Kenya

Background: The Kenya Cereal Enhancement Programme (KCEP) will be implemented by the Ministry of Agriculture, Livestock and Fisheries (MoALF) with funding by the European Union (EU) and supervision by the International Fund for Agricultural Development (IFAD). 

The Programme which shall cover 8 counties has the objectives of contributing to national food security by increasing the production of the targeted cereal staples (Maize, Sorghum and Millet and pulses), increasing incomes of the smallholders in the production areas, and supporting smallholder farmers in graduating from subsistence to commercial agriculture. 

The programme will run for a period of seven (7) years. The Programme Coordination Unit (PCU) for KCEP located in Nairobi shall be responsible for the overall coordination and management of the programme. 

In addition, the programme will have two sub-units of the PCU, one in Nakuru and the other in Siakago Town (Embu County).

Re-Advertisement: Financial and Administrative Manager (FAM) - Nairobi 

Ref. FAM02)
 

Reporting to the Programme Coordinator, the FAM shall lead the coordination of the overall financial and administrative functions of KCEP.
 

Responsibilities

• Develop and put into operation the programme financial and procurement system;
• Manage programme funds effectively and efficiently , ensuring that programme accounts, disbursements and replenishment procedures are executed in accordance with the provisions of the Financing Agreement and the relevant financial guidelines of Government of Kenya (GOK) and/or one of the multilateral development partner;
• Ensure that all procurement of goods and services are in compliance with the provisions of the Financing Agreement;
• Ensure administrative management of service provider and other procurement contracts;
• Conduct training of partners’ and service providers’ staff to ensure that they carry out financial reporting and procurement in accordance with multilateral donor guidelines;
• Ensure proper use and conservation of programme assets;
• Ensure accurate costing for the AWPB;
• Prepare regular financial and procurement progress reports;
• Prepare annual financial reports for external auditing in compliance with the provisions of the Financing Agreement and any specific EU reporting requirements;
• Put in place system to supervise the day-to-day office administration including staff performance , use of movable assets, inventory and ;disposal of assets
• Assist the PC in preparing the Completion Report and in conducting programme completion and financing closing activities as per the Financing Agreement;
• Undertake any other duty assigned by the PC.

Qualifications

• Bachelor of Commerce (Accounts options), Finance or Business Administration degree from a recognized university plus professional accounting qualification (CPA-K or equivalent);
• At least 8 years’ experience at management level in financial and administrative management of government-donors funded development programmes;
• At least two recent professional experience proving that the candidate has been directly responsible for:

1. Ensuring the compliance of programme management to guidelines
2. Leading the finance and administrative reporting
3. costing AWP

• Experience in financial management/accounting in a government ministry/department and donor-funded projects.
• Computer literate, especially in specialized accounting packages;
• Good working knowledge of accounting, personnel and procurement policies and procedures;
• Good working knowledge on banking, financial control, and procurement;
• Strong management and communication skills.

Application Process
 

1. Applications are invited from suitably qualified candidates for the above positions. Female candidates are particularly encouraged to apply.
 

2. Each application should be accompanied by a CV and cover letter indicating the Reference Number for the position. 

The prescribed format of the CV should be downloaded from the ministry’s website: www.kilimo.go.ke/downloads. 

Applicants for positions in the Nakuru or Siakago Town sub-units should clearly indicate the preference (Nakuru or Siakago) as in the reference numbers. 

Photocopies of Identity Card and relevant certificates and credentials should be enclosed.
 

3. Those who had previously applied should re-apply if they meet the qualifications
 

4. Each application in a sealed envelope should be addressed to:
 

The Principal Secretary
Ministry of Agriculture, Livestock and Fisheries
State Department of Agriculture
P.O. Box 30028-00100,
Nairobi.
 

The applications should be received by Friday, 10th October 2014 at 10.00am. 

Only shortlisted candidates will be notified.