KCEP Procurement Officer Job in Nairobi Kenya

Background: The Kenya Cereal Enhancement Programme (KCEP) will be implemented by the Ministry of Agriculture, Livestock and Fisheries (MoALF) with funding by the European Union (EU) and supervision by the International Fund for Agricultural Development (IFAD). 

The Programme which shall cover 8 counties has the objectives of contributing to national food security by increasing the production of the targeted cereal staples (Maize, Sorghum and Millet and pulses), increasing incomes of the smallholders in the production areas, and supporting smallholder farmers in graduating from subsistence to commercial agriculture. 

The programme will run for a period of seven (7) years. The Programme Coordination Unit (PCU) for KCEP located in Nairobi shall be responsible for the overall coordination and management of the programme. 

In addition, the programme will have two sub-units of the PCU, one in Nakuru and the other in Siakago Town (Embu County).

Re-Advertisement: Procurement Officer (PRO) - Nairobi 

Ref. PRO08
 

Responsibilities
 

Reporting to the FAM, the PRO will be responsible for:

• Coordination of procurement of programme works, goods and services at the central level and assist/supervise decentralised procurement as appropriate;
• Ensuring proper use and conservation of programme assets;
• Preparation of annual programme procurement plans in collaboration with other members of the PCU and implementing partners, and submitting same for approval by the PSC and IFAD along with the AWPB;
• Ensuring the preparation and advertisement of TORs and tender and contract documents for specific procurements according to GOK and Donor-funded procedures;
• Participation in relevant tender committee meetings at the Lead Agency and assisting with the preparation of committee reports;
• Review and advise on tender evaluation reports prepared by the Counties and other implementing agencies and making necessary follow-up;
• Maintaining high quality procurement files and contract registers for review by supervision missions and auditors;
• Preparation of regular financial and procurement progress reports;
• Undertake any other duty assigned by the FAM.

Qualifications

• Bachelor’s degree in Supply Chain Management, Purchasing and Supplies Management. A post graduate qualification will be an added advantage; or
• Bachelor’s degree in Commerce, Public Administration, Law, Accounting or any other related field plus a post graduate diploma in Supply Chain Management, Purchasing and Supplies Management.
• At least 8 years’ experience at senior management level with procurement of civil works, goods and services for GOK/donor funded projects;
• At least two recent professional experience proving that the candidate has been directly responsible for:

1. Preparing procurement guidelines for donor funded project.
2. Chairing a tender committee for national and international competitive bidding
3. Preparing tender dossier for national and international competitive bidding
4. Preparing contracts
5. Drafting and ensuring timely delivery of all administrative correspondence and communication associated to the tender and contract process.

• Comprehensive knowledge of Public Procurement Regulations is a must
• Strong computer and communications skills (oral, written, presentational);
• Fluency in English.

Application Process
 

1. Applications are invited from suitably qualified candidates for the above positions. Female candidates are particularly encouraged to apply.
 

2. Each application should be accompanied by a CV and cover letter indicating the Reference Number for the position. 

The prescribed format of the CV should be downloaded from the ministry’s website: www.kilimo.go.ke/downloads. 

Applicants for positions in the Nakuru or Siakago Town sub-units should clearly indicate the preference (Nakuru or Siakago) as in the reference numbers. 

Photocopies of Identity Card and relevant certificates and credentials should be enclosed.
 

3. Those who had previously applied should re-apply if they meet the qualifications
 

4. Each application in a sealed envelope should be addressed to:
 

The Principal Secretary
Ministry of Agriculture, Livestock and Fisheries
State Department of Agriculture
P.O. Box 30028-00100,
Nairobi.
 

The applications should be received by Friday, 10th October 2014 at 10.00am. 

Only shortlisted candidates will be notified.