Pact Finance Manager (OVC Support Project) Job in Kenya

Position Title: Finance Manager 

Office Location: Kenya

Supervisor Name: Chief of Party, TBD 

Supervisor Title: Chief of Party 

New or Replacement: New

Replacement for: N/A 

Full or Part-Time: Full time 

Project End Date: 2020 

Pact Overview: At the heart of Pact is the promise of a better tomorrow. The promise of a healthy life. Of a decent livelihood. Of sustainable natural resources that benefit communities. 

Now more than ever in its 42-year history, Pact is helping millions of people who are poor and marginalized discover and build their own solutions and take ownership over their future. 

Pact enables systemic solutions that allow those who are poor and marginalized to earn a dignified living, be healthy, and take part in the benefits that nature provides. 

Pact accomplishes this by strengthening local capacity, forging effective governance systems, and transforming markets into a force for development. 

Department Overview: Pact seeks a Finance Manager for the proposed USAID-funded five-year Support for Orphans and Vulnerable Children in Nairobi and Coast Counties of Kenya to improve the welfare and protection of children affected by HIV/AIDS by building the capacity of households to provide for children under their care and strengthening social services systems and structures at the county and community levels to improve care and support of OVC. 

This position is contingent on award.

Position Purpose: Reporting to the Chief of Party, the Finance Manager will be responsible for overseeing all aspects of financial management, including financial systems implementation, budgeting, expenditure tracking, and financial reporting and accounting for Pact and all partners. 

Key Responsibilities
 

General Financial Management

• Design and implement systems and procedures following Pact standards adapted to handle specific country constraints and conditions, yet ensuring effective internal controls and minimizing risks
• Supervise the finance team in reviewing cash receipts and disbursement transactions such as but not limited to travel, advances and liquidations of sub-grantee expenses, and vendor transactions – ensuring adequacy of supporting documents and appropriate cost accounting allocations
• Work with the relevant Departments (Programs, M&E, etc.) on integrated management of all project finances to ensure effective use of resources in order to achieve program objectives in compliance of all donor requirements
• Provide training and/or guidance to field staff on Pact policies, procedures and requirements; donor guidelines, procedures and requirements; rules and regulations
• Review monthly Financial Reports from field programs for completeness and accuracy; ensure appropriate budget approvals, and submit to HQ Finance department

Sub-award Management

• In collaboration with the Agreements Management Department, design, develop, and adapt policies, guidelines and criteria for the management of sub-recipient and subcontractor financing using the Pact worldwide standards for the conditions and constraints of the specific country
• Oversight of and coordination with the grants unit as well as training/mentoring of staff where necessary in the financial management of the programs’ grant agreements with local and international NGO's
• Supervise regular site visits by finance staff to conduct site visits to audit partner transactions matching expenditures to adequate supporting documentation
• Support financial management of sub-grants including processing advances/liquidations, monitoring/compliance visits and close-out procedures
• Equip staff to provide technical assistance to local NGO's in the area of financial management and sub contract compliance
• Coordinate with other Departments for training/mentoring of sub-grantees where necessary in the administration of the program’s sub-agreements with partners

Budgeting and Financial Planning

• Oversight of budget preparation, processes, and management in conjunction with the relevant program managers, including the development and review of relevant standard costs and scales for the programs
• Track expenditures and provide justification for allocations and reclassifications, when required
• Approve journal vouchers and ensure accurate, current, and complete entries into the financial management system including ensuring adequate supporting documentation
• Assist in development and tracking of budgets for field programs

Basic Requirements

Skills and Abilities

Leadership

• Ability to sustain interpersonal and professional relationships with internal colleagues and contacts in donor and peer organizations
• Deep understanding of Pact’s strategy and how efforts contribute to the greater good
• Consistently works within internal process and procedures
• Strong interpersonal and team building skills
• Proactive engagement in corporate initiatives

Project Management

• Strong planning and time management skills
• Excellent written and oral communication skills, including the ability to effectively present complex ideas to diverse audiences
• Ability to problem-solve difficult issues
• Ability to multitask with ease, adapting to frequently changing priorities
• Strong negotiating and conflict resolution skills
• Proficiency in developing and managing a budget

Technical Skills

• Strong experience in one of Pact’s technical areas or a support function
• Strong knowledge and understanding of donor policies and regulations
• High competence using common desktop applications and internal systems

People Management

• Demonstrated proficiency in supervising staff, including providing honest feedback
• Ability to mentor others

Preferred Qualifications

• A post-graduate degree in Business, Accounting, Finance or related field
• At least eight years of experience in financial management for large complex projects, of which at least five years were working in the field of international development, preferably in East Africa with specific experience in Kenya
• Professional level of oral and written fluency in English language.

Pact is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.

We encourage interested applicants to submit their applications to the attention of Pact HR Office in Kenya via the following email address: kenyahr@pactworld.org clearly indicating in the subject field of your email Finance Manager (OVC) by 29th December 2014. 

All applicants should submit their application with a detailed CV, which should include names and contacts of 3 referees.

Only shortlisted candidates will be contacted.