Australia Awards for Africa Receptionist Job – KSh.45-50K

The Australia Awards for Africa Program is a key component of the Australian Government’s development assistance to targeted countries in Africa.

This three year contract aims to provide 1000 awards per year across almost all of Africa, comprising a mix of scholarships and fellowships.

The Program will be managed by GRM International which is seeking to fill the following positions for the Nairobi hub office;

Job Title: Receptionist

GRM Job Reference: CE-04024-PRJ

Region: Africa

Country: Kenya

Location: Nairobi

The Australia Awards for Africa Programme (AAAP) is a key component of the Australian Government’s development assistance to targeted countries in Africa. This three year contract aims to provide 1000 scholarships per year across almost all of Africa, covering post-graduate courses, short courses and professional development through work attachments.

Reporting to: Officer in Charge & Finance and Administration Assistant – Australia Awards for Africa Programme (AAAP)

Salary: 45,000 – 50,000 KES/ month gross

Based: Nairobi

Duration: End Date 31 December 2013 with 2 year option to extend.

Functions:

The Receptionist will be the first point of contact for in-coming calls and visitors to the Australia Awards for Africa office.

Duties and Responsibilities:

Reception

 

• Ensure that the reception area is always presentable. .
• Manage all incoming and outgoing calls and visitors and direct them accordingly or attend to their needs or appointment requirements.
• Prepare and attend to all outgoing/ incoming mail.
• Distribute incoming correspondence or documents among AAA staff.
• Print and analyse telephone records on a monthly basis and distribute to all extension holders and to the finance department.
• Provide direction for key clients, AAA visitors and handle enquires e.g. AusAID offices, AAA etc
• Perform various office duties when requested, e.g. filing, arranging transport, and logging of callouts for maintenance and repair work and minor administrative duties.
• Make arrangement for refreshments for various meetings as well as for guests.
• Receive and send all documents via courier services and maintain appropriate registers.
• Ensure that the reception area is neat and welcoming.
• Ensure that staff members have stationery required for their work.
• Provide general administrative and office support function as may be called upon from time to time.
• Fill in for the cleaner as and when needed.
• Organising and keeping diary for meetings.
• Take minutes of meetings.

Functional Competencies

• A Team Player.
• Excellent computer literacy.
• Demonstrates high integrity and ethical standards, sound judgment, diplomacy and discretion.
• Holding a full and clean drivers licence would be an advantage

Application Details

Please email an updated CV along with 5 – 8 bullet points within the body of the email on why you are suitable for this position – any application without this requirement will not be considered

All applications are to be sent to caroline.ellis@grminternational.com before Sunday 10th July 2011 and state ‘Receptionist – Kenya’ in the subject line of the email.

Please note no living allowances or relocation packages apply to this position.

Click here to apply for this job online

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