Australia Awards Program Officer Job in Kenya-70-90K

The Australia Awards for Africa Program is a key component of the Australian Government’s development assistance to targeted countries in Africa.

This three year contract aims to provide 1000 awards per year across almost all of Africa, comprising a mix of scholarships and fellowships.

The Program will be managed by GRM International which is seeking to fill the following positions for the Nairobi hub office;

Job Title: Program Officer – Contracts and Compliance Specialist

GRM Job Reference: CE-04023-PRJ

Region: Africa

Country: Kenya

Location: Nairobi

Reporting to: Officer in Charge, Nairobi – Australia Awards for Africa Program (AAAP)

Salary: 70,000 – 90,000 KES/month gross

Based: Nairobi, Kenya

Duration: End Date 31 December 2013 with 2 year option to extend.

Functions:

 

• Provide administrative and logistical assistance to the Australia Awards for Africa program for the relevant class of Award as assigned by the Officer in Charge (Long Term Awards, Short Course Awards and Professional Development Awards) in accordance with the Quality Assurance Manual.
• Provide guidance and expertise in contractual issues and compliance
• Work closely with the various program counterparts including AusAID, Student Contact Officers (SCO’s), Coordinating Authorities, regional agents, IT Division and other Program staff to coordinate the effective implementation of the AAAP.
• Report to the Program Unit Manager regularly of progress or difficulties being encountered and;
• Liaise closely with GRM Support Staff.

Duties and Responsibilities:

Data Management:

• Carry out data management; this will include data inputting, processing and analysis. This will be an essential aspect to the role and be major part of day-to-day activities.

Promotion stage:

• Liaise with the Communications Coordinator to carry out or assist in various communications / promotions tasks as necessary.

Preliminary application and shortlisting stage:

• Respond to queries and assist applicants with the completion of application forms and other related documentation.
• Carry out compliance checks and enter all data into the relevant database/s and notify Program Unit Manager for checking and further processing.

Interview and information session stage:

• Assist Finance Assistants or Coordinator to consolidate financial information as necessary.

Placement, mobilisation and award status management:

• Assist with and advise awardees on the visa application process, including medical examinations, and check for completeness before submitting to DIAC in the prescribed format.
• Prepare Offer Letters and Contracts and submit to Program Unit Manager for checking and sign off.

Short Courses:

• Communicate with all awardees about the award and all logistics concerning their mobilization to Australia
• Assist in scheduling and arranging In-Africa visits

General:

• Ensure all filing (hard- and softcopy) for all tasks above is carried in accordance with the QAM and instructions as given by the Program Unit Manager
• Actively participate in performance management processes.
• Ensure adherence to all HR requirements, e.g. timesheets, leave applications etc.
• Carry out all other reasonable tasks as directed by the Program Unit Manager and / or Team Leader..
• Be prepared to travel to foreign countries in Africa as and when it is required
• Assist or implement all aspects of logistics for interviews, e.g. venue identification; quote evaluation; venue and accommodation booking;

Key Selection Criteria:

Required skills/experience (selection criteria):

• Experience within a Project Office environment highly advantageous
• Must have experience in handling contracts and compliance issues
• Tertiary qualifications preferable but not essential
• Experience with travel management, event management or visa processing an advantage.
• Works constructively with applicants and partner governments to ensure candidates understand and comply with visa and institution application processes in a timely manner.
• Exceptional standard of verbal communication skills.
• Strong computer skills and the ability to learn new programs quickly.
• Strong task and time management skills, including the ability to work under pressure, prioritise tasks and balance several competing activities at once.
• Demonstrated people skills with a flexible and collaborative personal style
• Ability to carry out financial procedures such as petty cash management, expense claims, payments to hotels for venues, payments to individuals to reimburse them for medical costs, accommodation etc.
• Fluency in written and spoken English

Personal attributes (selection criteria):

• Identifies process improvements and discusses these with immediate supervisor.
• Works with people of all backgrounds with a respectful attitude
• Actively works to support the delivery of the objectives of AAAP and encourages others to do this too.

Application Details;

Please email an updated CV along with 5 – 8 bullet points within the body of the email on why you are suitable for this position – any application without this requirement will not be considered

All applications are to be sent to caroline.ellis@grminternational.com before Sunday 10th July 2011 and state ‘Program Officer –Contracts Specialist’ in the subject line of the email.

Please note no living allowances or relocation packages apply to this position

Click here to apply for this job online

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