CIRAD Administrative Assistant Job in Kenya

CIRAD mandate is to contribute to poverty alleviation, food security, and integrated management of natural resources, for the benefit of sustainable development and global public goods in Southern countries and in French overseas regions.

CIRAD is promoting innovative Research for Development, in partnership with various stakeholders: research centres and universities, professional (farmer) organizations and the private sector, local authorities and NGOs, and funding agencies.

Training and capacity building are a major part of CIRAD collaborative activities conducted through extended networks, projects and consortiums in more than 40 countries in Africa, Asia and Latin America.

CIRAD Regional Direction for Eastern and Southern Africa (CIRAD-AFORA) is hosted by ICRAF at Gigiri.

The position

CIRAD is recruiting for the position of Administrative Assistant to be based at its headquarters in Nairobi, Kenya reporting directly to the Director - CIRAD.

Duties and responsibilities:

• Administering and overseeing the RD office requirements related to travel, finance, procurement (supplies), operations, office filing and archiving, servicing of office equipments and vehicle
• Follow-up of project activities –notably for information & communication on the Cirad-Afora website.
• Assisting in planning, organizing, coordinating of internal and external meetings
• Receiving, screening correspondences, business communications, attaching background information
• Assisting CIRAD staff in settling in Nairobi and visitors in their mission in Kenya and East Africa (accommodation, banking and other requirements).
• Updating of the CIRAD Regional Director’s diary and missions
• Updating Cirad missions and partnerships database in the region
• Organize and arrange staff travels, pick ups from and to airports, tickets, and hotel bookings.
• Receiving phone calls, in French as well as in English, and reporting to CIRAD Regional Director
• Preparing monthly accountings of the Regional
• Direction and budget follow up

Minimum qualification and experience required for this position

• A Bachelors degree in Business Administration or in a related field
• At least two (2) years of experience in a similar position, preferably in an international organization, NGO, research or academic environment with multicultural dimension;
• Good judgment, ability to take initiative and work under minimal supervision;
• Proficiency in Ms-office applications (Word & Excel)
• Maturity, be well organized, and reliable, have initiative and the ability to work with people of different nationalities and disciplines, as well as under pressure; and
• Knowledge of French is a prerequisite.
• Kenyan citizenship.

ICRAF/CIRAD is an equal opportunity employer offering a competitive salary and benefits package, and a collegial working environment.

The contract is for an initial period of two (2) years with potential for extension subject to performance and availability of resources.

Applicants are invited to send a cover letter illustrating their suitability for the above position against the listed qualifications, competencies, skills together with a detailed curriculum vitae, including names and addresses of three referees.

Applications should indicate “Application for a Administrative Assistant-CIRAD ” on their application letters OR email submissions.

All correspondence should be addressed to the

Human Resources Unit,
World Agroforestry Centre (ICRAF),
P.O. Box 30677, Nairobi, Kenya

OR via email: icrafhru@cgiar.org.

Applications will be considered until 14th August 2011.

Only short listed applicants will be contacted.

We invite you to learn more about CIRAD by accessing our web site:
http://afrique-orientale-australe.cirad.fr/

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