NGO Coordinator of Support Services Job in Kenya

Coordinator of Support Services - Kenya

Handicap International
Download pdf: http://reliefweb.int/sites/reliefweb.int/files/resources/Kenya%20CSS%200712.docx

Handicap International is looking for a Coordinator of Support Services - Kenya

Country : Kenya 

CITY : Nairobi 

Starting date : September 2012 

Length of the assignment : 2 years 

Closing date for application : 10th August 2012 

Advertisement reference : CSS/KEN/0712

Handicap International is an independent and impartial international aid organisation working in situations of poverty and exclusion, conflict and disaster. 

Working alongside persons with disabilities and other vulnerable groups, our action and testimony are focused on responding to their essential needs, improving their living conditions and promoting respect for their dignity and their fundamental rights.

Handicap International is a not-for-profit organisation with no religious or political affiliation. 

It operates as a federation made up of a network of associations that provide it with human and financial resources, manage its projects and implement its actions and social mission. 

For more details on the association: http://www.handicap-international.fr/en/s/index.html

Job Context: 

The Kenya Somaliland Program is one of the most complex programs within Handicap International, with 6 sites covering 2 countries. 

Historically, the program has developed several innovative thematic (HIV, GBV, Post Violence Management) and benefits from a large range of competences & technical resources. 

In 2011 HI opened alongside the development program, an emergency response project in Dadaab. 

This has further added to the size of the program in Kenya and has increased its complexity with regards to the management of the programs human resources and support services.

Objectives of the Post: 

Under the authority of the Program Director, and in full coordination with the HQ support services and field teams, the CSS will have the responsibility to lead, manage and ensure efficient results from the program support services: HR, finances, Administration and Logistic and ensure that HI’s standards are established and followed.

The CSS will establish a new framework for the support services by solving current challenges, implementing the basic rules & procedures of HI and succeeding to reinitiate the managerial, financial, administration and logistic capacities of the program.

Responsibilities:

Ensure the successful financial management of the program: 

• Lead the revision and enhancement of the financial team and capacities of the program, including internal & external audits 
• Guarantee the implementation of the Finance Action Plan defined to reinitiate financial management capacities of the program 
• Supervise the work done by the financial manager and his team 
• Coordinate with the financial manager for the full revision of the financial policy of the program 
• Revise and implement the procedure and systems to comply with donors’ expectations and rules 
• Develop budget tools in accordance with HI procedures and implement training policy for all sites and admin 
• Improve the control on finance management

Ensure the administrative and logistics management of the program: 

• Lead the revision and enhancement of the administrative and logistic capacities of the program 
• Guarantee the implementation of the Admin & log Action Plan defined to reinitiate operational capacities of the program 
• Supervise the work done by the administrative and logistic teams 
• Coordinate with the logistics manager and support of the headquarter the full revision, implementation and training of HI logistic policies for the program

Ensure the Human Resource administrative management of the program: 

• Participate and support the reorganization of the program team 
• Lead the revision and optimization of the support services chart 
• Guarantee the implementation of the HR Action Plan defined to reinitiate HR management capacities of the program 
• Supervise the work done by the HR manager and her team 
• Coordinate with the HR Manager for the full revision of the HR policy and implementation 
• harmonized with Somalia

Guarantee the implementation and follow up of the actions plans defined for the crisis.

Candidate Profile: 

• Mandatory: Masters degree in economics, finance or a related subject Minimum of 5 years experience as an administrator in an International NGO Strong financial management experience Proven experience in grants management with main institutional donors (USAID, EU, UN bodies) Good interpersonal relations skills Leadership and participatory management style Ability to work under high pressure within a complex and constantly evolving context Strong capacity building skills

• Complementary: Experience in internal auditing Previous experience with Handicap international Experience in HR management (Administration & Skills development) Conflict management skills

• Required Language Skills: Good oral and written English communications skills Knowledge of French would be a plus

Job Environment: 

• Kenya is a stable country in the region with a democratic and structured system of governance. 
• It is currently under high security focus following a range of terrorist attacks & kidnappings related to the Somaliland crisis. Conditions of living in Nairobi are good with large access to public services (with strict security rules). 
• Handicap International is also present in more dangerous areas such as North East Kenya, Hargeisa and Garowe. 
• Regular visits to these areas will be required under high level of security.

Employment Conditions: 

• Salary: 2200 to 2400€ gross salary/month + 457 Euros net/month expatriation allowance + 50% of the medical cover taken in charge by HI + repatriation insurance + indemnity for partner and children 
• Or Volunteer: 750 or 850 Euros monthly indemnity + living allowance paid on the field + accommodation + 100% of the medical cover taken in charge by HI + repatriation insurance + indemnity for partner and children

How to apply:

Please send resume and covering letter with the reference: CSS/KEN/0712 to:

Handicap International - 14, avenue Berthelot - 69361 LYON CEDEX 07 - FRANCE By Email: recrut14@handicap-international.org Or by our website: www.handicap-international.fr Please do not telephone