Reporting Intern Job in Nairobi Kenya - ACTED

Department: Project Development Department
 

Position: Reporting Intern
 

Contract duration: Three Months with possibility of extension
 

Duty Station: Nairobi
 

Starting Date: 01/08/2012

ACTED is a non-governmental organization whose vocation is to support vulnerable population world wide and to accompany them in building a better future. 

ACTED was created in 1993, is governed by the French law and has its head quarters in Paris, France.
 

ACTED Kenya/Somalia is looking for a self driven and a self oriented professional to fill the position of a reporting Intern.

Reporting to the Project Development Officer, the successful Intern will work closely with Project Development Department within the ACTED Kenya/Somalia offices.
 

Key Job responsibilities
 

I. Reporting Departments Tasks

• Produce and regularly update a list of all reports due.
• Ensuring physical and electronic filing of all minutes of meetings, both internal and external communication materials and reporting donor guidelines,

II. Project – related tasks: Inter- departmental work between Programming, Finance and Reporting.

• Ensuring accurate, timely and up-to-date physical and electronic filing for all project related documents with understanding of the projects’ life cycle. 
• Reviewing all physical ( and simultaneously electronic) project files to ensure completeness, accuracy and coherence of all documents, layouts and cover/summary sheets.

III. Translation

• Translating material such as important official documents received from or provided to government ministries, as determined by the Project Development Officer.

IV. Internal coordination and communication

• Assisting the Reporting Officer in drafting minutes of the meetings
• Assisting the Reporting Officer in the follow up of communication between bases and the capital office.

V. External communications

• Assisting the Project Development Officer in producing the ACTED Newsletter.
• Assisting the Project Development Officer in implementing an external commutations strategy targeting in particular the government or domestic public opinion.
• Developing links with the local media (visual, oral and print) and other NGO partners to raise ACTED’s profile;
• Assisting the Project Development Officer in launching various PR/PI activities and in liasing with Kenya/ Somali counterparts.

VI.  General filing: In collaboration with Programming, Reception and Administration

Qualifications and Competencies

• Holder of Bachelors degree in Information Science, International Development studies or related field.
• Understand and speaking French language is an added advantage
• Prior experience in reporting in an INGO is an added advantage
• Well versed with computer knowledge
• Excellent communication skills with knowledge of both internal and external communications environments.
• Proactive, self-starter – able to work with minimum supervision.
• Excellent time management, organisation, and prioritisation skills, with the ability to work under pressure and to meet deadlines.
• The ability to work well in a team
• Posses high levels of integrity
• Willingness to travel to the field
• Flexible, enthusiastic and a willingness to listen and learn from others.

If you believe you fit into the above profile, please send your application to nairobi.jobs@acted.org   including your current contacts before 25/07/2012.