Evidence Action Grant and Budgets Compliance Manager Job in Nairobi Kenya

Job Title: Administrative Logistics Officer

Grade: Level 2
 

Duty Station: Nairobi

Department / Section: Finance and Admin

Reports To: Associate Office Manager

Job Purpose: Facilitate the development and implementation of suitable logistics policy/procedures and strategy to maximize savings and benefits to the Organization and perform the logistics coordination function effectively and efficiently in line with programme and operations demands.

Management Responsibility: Member of assigned technical committees

Description of Duties

• Work with the core departments to ensure close integration of logistics planning in field operations, including input to donor reports and review of the logistic component of proposals.
• Coordinate transport arrangements for staff during the day
• Routine provision of logistic support to various programs of the organization
• Define logistics strategy within the Organization policies and procedures and ensure effective integration of logistics operations.
• Inform Evidence Action Kenya personnel of logistics procedures and regulations; maintains all taxi and car hire records
• Contact transport vendors or agency representatives to obtain availability and product information or to solicit bids, develop requests for quotations and confer with vendors concerning new products, damaged goods, delayed payments or related information.
• Ensure adequate logistics preparedness through contingency planning and continuous logistics preparedness reviews
• Coordinate logistics operations with other organizations’ in the area.
• Manage organization’s field fleet security arrangements and coordinate any evacuations
• Support logistics staff in other offices and Supervise respective staff as required
• Occasionally visit field offices to audit procurement and logistic processes and provide advice and training as required including cost allocation of mileages
• To monitor operation of EVIDENCE ACTION Kenya vehicles

Accountability

• Decision Making: Provide procurement and logistics guidance, advice and support to EVIDENCE ACTION offices as necessary or as requested
• Responsibility over data or information and asset: Assigned vehicles, assets and files
• Responsibility over staff: Assigned procurement and logistics staff

Job Specification
 

Professional Qualifications
 

Minimum

• A Diploma in Business management/logistics
• A valid driving license
• A valid Certificate of Good Conduct

Desirable

• A post graduate diploma or bachelor’s degree in Business management/Logistics

Relevant Experience and Key skills
 

Minimum

• 3-5yrs years driving experience
• Must be accident free for at least for 2 years.
• An understanding of the traffic laws of Kenya.
• Demonstrates ability to manage diverse transport operations; ability to review alternative options and select most effective and cost efficient mode of transport; ability to provide leadership; strong negotiating skills and ability to influence others to reach consensus; excellent knowledge of institutional mandates, policies and guidelines pertaining to transport operations and related matters; demonstrates ability to complete in-depth analyses and to formulate conclusions/recommendations.

Desirable

• A minimum of 3 years of experience in transport and logistics position within a large organization is required.

Personal Attributes

Minimum

• Attention to details such as directions, addresses and delivery instructions
• Planning & Organizing – Ability to coordinate the work of others, work under pressure of tight and conflicting deadlines and handle multiple concurrent projects/activities. 
• Teamwork – Excellent interpersonal skills, including ability to operate effectively across organizational boundaries; ability to establish and maintain effective partnerships and working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity

Performance Standards: As per Key Performance Indicators (KPI) detailed in the employee’s annual work plan

How to Apply

CLICK HERE to apply online