ACDI / VOCA Operations Coordinator Job in Nairobi Kenya

ACDI/VOCA (www.acdivoca.org), an international development organization working in 33 countries, is seeking applications for the position of Institutional Development Specialist and Operations Co-ordinator on the USAID AIIM-Assist project (www.aiim-assist.org) in Nairobi. 

The main goal of AIIM-Assist is to strengthen the capacity of African institutions to take on greater leadership roles in regional agriculture and integration.

Operations Coordinator

The Operations Coordinator shall perform the following tasks:

• Manage all office administration;
• Support Institutional strengthening activities by developing scope of work for consultants, following up on all ongoing institutional development assignments, editing reports to ensure smooth delivery technical assistance;
• Manage all vendor relationships, liaising with the project accountant for payment;
• Handle all procurement canvassing (obtaining quotes from at least 3 sources), invoicing, and supplier relationships;
• Manage travel arrangements for all staff and consultants;
• Manage project records and filing system;
• Assist in hiring any other support staff, as necessary.
• Assist with backstopping and supporting the administrative needs of any short-term consultants;
• Manage the communications strategy of the project;
• Organize conferences and meetings;
• Manage the consultant’s database ensuring all the required documentation is obtained and filed - CVs, biodata sheets and reference checks. On quarterly basis update list of consultants;
• Maintain record of all short term assignments. Make sure all documentation is obtained and filed;
• Manage project website.

The Operations Coordinator may be called upon to provide technical assistance to partners in areas of her expertise.

Qualifications:

• Minimum university degree in administration, economics, commerce or management;
• Speak and write English very well (minimum level 3 required);
• Excellent report writing skills, note-taking, Word processing, and computer skills;
• Experience organizing conferences and meetings;
• Experience managing consultants;
• Previous experience managing regional operations;
• Previous experience in an international office managing a wide range of administrative and office tasks and systems;
• Knowledge of USAID policies and procedures a plus.

How to Apply
 

Applicants will be required to submit 

(1) a detailed and current CV; 

(2) an application cover letter demonstrating why they qualify for this opportunity. 

Applications to be submitted electronically to info@aiim-assist.org with the email subject as Institutional Development Specialist or Operations Coordinator by 5.00pm, Friday December 31, 2014. 

Candidates that do not hear from us by January 31, 2015 should consider themselves unsuccessful.