Life & Peace Institute (LPI) Finance & Administration Officer Job in Nairobi Kenya

The Life & Peace Institute (LPI) is an international and ecumenical centre that supports and promotes nonviolent approaches to conflict transformation through a combination of research and action that entails the strengthening of existing local capacities and enhancing the preconditions for building peace. 

LPI’s office in Nairobi is looking for a Finance & Administration Officer. 

Contract duration: 2+ years renewable, with probation.

Location: Nairobi, with possible travel in Kenya, Sudan and Somalia.

Purpose of the job: You are responsible for the bookkeeping and processing of payments of LPI operations in Kenya and Somalia, as well as for essential administrative tasks. 

Key tasks and responsibilities:

• Register all expenditures and every transaction in the bookkeeping system and software, according to programmes and projects budgets, and ensure that reports produced from the accounting system reflect the true position as per the books.
• Processes payments and ensure that each payment/transaction is in compliance with LPI internal financial Procedures, programmes and projects budgets. This includes checking, stamping and filing all vouchers and documents after approval.
• Prepares the payroll for local staff, pay statutory deductions and file tax returns with relevant authorities.
• Keep up-to-date the asset register and ensure maintenance and insurance of all assets.
• Ensure that staff are availed the necessary equipment for their work (e.g. Internet, phones, computers) and that these are functioning as expected.
• Arrange logistics for staff transport and accommodation on field missions, in compliance with LPI Security & Safety Framework.
• Keep up-to-date LPI’s database of staff and consultants.
• Facilitate transfer of funds to partners and in ensuring the close monitoring of utilization of funds.
• Ensuring that partner organization comply with signed contracts, including the review of partner organization’s reports and providing them with feedback.
• Execute other tasks and responsibilities assigned by the Finance & Administration Manager. !

The position has no supervisory responsibility.

The following qualifications are required for the post holder:

• Certified Public Accountant in Kenya and a registered member with ICPAK in good standing
• A holder of university degree in Business Administration, Commerce or any other equivalent qualification
• At least 2 years of experience in similar functions with experience with an NGO an added advantage
• Advanced book-keeping skills, including the ability to analyze financial information and prepare complete financial statements (balance sheet and income statement);
• Experience in enforcing internal financial procedures;
• Pro-active attitude to budget monitoring and reporting, preferably with experience in advanced reporting requirements;
• Command of Management Information Systems, in particular MS Excel and exposure to one or more computerized accounting packages
• The candidate must be accurate, thorough, and able to consistently meet deadlines.
• Excellent proficiency in English language, both written and spoken
• Working knowledge in Arabic and Somali is an added advantage
• Process a certificate of good conduct from the Kenya Police !

Please send a complete application including a detailed CV and a cover letter with reference “Finance & Administration Officer” no later than Monday 5 January 2015, 16.00 EAT, to info.nairobi@life-peace.org.

Only short listed candidates will be notified. 

The successful candidate is expected to start work as soon as possible.