10:26 AM
maboko
Request
for Expression of Interest
Background
South Nyanza Sugar Company Limited is a leading Government owned miller of sugar in Kenya situated 160 Kms South of Kisumu City.
The company is in the process of computerizing its systems and therefore wishes to invite expression of interest from interested and competent /specialized firms in IT for the supply of a suitable Enterprise Resource Planning Software (ERP) and Agriculture Management System (AMS) that would automate the functions of the whole organization.
Objective of the assignment
The objective of the project will be to implement an Enterprise Resource Planning Software (ERP) and Agriculture Management System (AMS) that provides key functionalities.
Scope of Services
The scope of services will cover but not limited to implementation in the following areas:
1. Enterprise Resource Planning
Background
South Nyanza Sugar Company Limited is a leading Government owned miller of sugar in Kenya situated 160 Kms South of Kisumu City.
The company is in the process of computerizing its systems and therefore wishes to invite expression of interest from interested and competent /specialized firms in IT for the supply of a suitable Enterprise Resource Planning Software (ERP) and Agriculture Management System (AMS) that would automate the functions of the whole organization.
Objective of the assignment
The objective of the project will be to implement an Enterprise Resource Planning Software (ERP) and Agriculture Management System (AMS) that provides key functionalities.
Scope of Services
The scope of services will cover but not limited to implementation in the following areas:
1. Enterprise Resource Planning
- Financials; Procurement & Material Management;
- Sales Distribution; Production; Payroll & HR ; system Administration
- Workflows for all relevant areas like procure to pay, leave management, etc
2. Specific Agricultural Management functionality
- Agricultural production planning; Nucleus Estate, harvesting; cane transport, cane payment process, Agronomy, cane production input distribution, farm worker/contract workers management, weighbridge operations and other operations
3. Other requirements
- Flexibility to interface with existing systems.
- Support for a web interface for ease of deployment
Criteria
Interested bidders are requested to submit applications enclosing copies of the following documents.
1) Certificate of incorporation
2) Tax compliance certificate
3) Pin & VAT certificates
4) Company profile briefly and clearly detailing/citing other similar successful installations by the firm complete with copy of contracts of the said beneficiaries.
5) The Kenyan based company must have been providing IT Solutions for at least 5 years and must provide audited accounts for at least 3 years.
6) Incase of partnership a letter of partnership is mandatory.
7) Demonstrate the ability, capacity and experience to undertake the assignment
a) Local Kenyan company must have an annual turnover of over 100 million.
b) Give reference letters of at least three (3) corporate clients where you have implemented ERP with at least over 100 system users and detailing modules implemented. At least one of the clients in Kenya.
c) Proof of ERP implementation for a large Agricultural processing firm.
d) Provide signed curriculum Vitae’s of key personnel with relevant software and hardware compliance proposed for assignment. At least 3 must have relevant software experience and must have participated in some of the references indicated. In addition must have local certified staff for after sales support.
e) Capability of the system to integrate with scada system and other sub-systems. It should also seamlessly integrate with office tools.
f) An authorization letter from the global ERP vendor.
g) Documented product development plan for the next 5 – 10 years.
8) Litigation/arbitration history for the last 5 years i.e. indicate a summary of complaints/suits filed touching on your organization relating to assignments carried out by yourselves.
9) Solution must be able to run on any operating system and widely known relational Database management system.
10) Software must have after sales support partners in the East African region.
A shortlist of between six (6) to eight (8) firms will be compiled in accordance with Public Procurement and Disposals Act 2005 and issued with a Request For Proposal (RFP) document with a clear terms of reference.
Complete expression of interest documents marked original and copy to be submitted in plain envelopes clearly marked on top with the name of this consultancy should be addressed to:
The Managing Director
SonySugar Company Limited
P.O. Box 107 – 40405
Sare-Awendo
Tel. +254-020-8029200/1/2/3
Or be deposited in the tender box situated at the Managing Director’s office at SonySugar Headquarter at Sare-Awendo so as to reach him before Tuesday 29th November 2011 at 2.00pm.
Electronic expressions of interest will not be accepted irrespective of the circumstances.
Late submissions will not be accepted irrespective of the circumstances.
SonySugar reserves the right to accept or reject any expression of interest either in part or in whole without giving reasons.
Documentation/proof is required for all listed requirements.
Submitting false information and canvassing will lead to automatic disqualification.
Interested bidders are requested to submit applications enclosing copies of the following documents.
1) Certificate of incorporation
2) Tax compliance certificate
3) Pin & VAT certificates
4) Company profile briefly and clearly detailing/citing other similar successful installations by the firm complete with copy of contracts of the said beneficiaries.
5) The Kenyan based company must have been providing IT Solutions for at least 5 years and must provide audited accounts for at least 3 years.
6) Incase of partnership a letter of partnership is mandatory.
7) Demonstrate the ability, capacity and experience to undertake the assignment
a) Local Kenyan company must have an annual turnover of over 100 million.
b) Give reference letters of at least three (3) corporate clients where you have implemented ERP with at least over 100 system users and detailing modules implemented. At least one of the clients in Kenya.
c) Proof of ERP implementation for a large Agricultural processing firm.
d) Provide signed curriculum Vitae’s of key personnel with relevant software and hardware compliance proposed for assignment. At least 3 must have relevant software experience and must have participated in some of the references indicated. In addition must have local certified staff for after sales support.
e) Capability of the system to integrate with scada system and other sub-systems. It should also seamlessly integrate with office tools.
f) An authorization letter from the global ERP vendor.
g) Documented product development plan for the next 5 – 10 years.
8) Litigation/arbitration history for the last 5 years i.e. indicate a summary of complaints/suits filed touching on your organization relating to assignments carried out by yourselves.
9) Solution must be able to run on any operating system and widely known relational Database management system.
10) Software must have after sales support partners in the East African region.
A shortlist of between six (6) to eight (8) firms will be compiled in accordance with Public Procurement and Disposals Act 2005 and issued with a Request For Proposal (RFP) document with a clear terms of reference.
Complete expression of interest documents marked original and copy to be submitted in plain envelopes clearly marked on top with the name of this consultancy should be addressed to:
The Managing Director
SonySugar Company Limited
P.O. Box 107 – 40405
Sare-Awendo
Tel. +254-020-8029200/1/2/3
Or be deposited in the tender box situated at the Managing Director’s office at SonySugar Headquarter at Sare-Awendo so as to reach him before Tuesday 29th November 2011 at 2.00pm.
Electronic expressions of interest will not be accepted irrespective of the circumstances.
Late submissions will not be accepted irrespective of the circumstances.
SonySugar reserves the right to accept or reject any expression of interest either in part or in whole without giving reasons.
Documentation/proof is required for all listed requirements.
Submitting false information and canvassing will lead to automatic disqualification.
