Caritas Microfinance Bank HR and Administration Officer Job in Kenya

Caritas MFB Microfinance Bank: We are a newly found Faith Based Microfinance Bank in Kenya whose vision is to empower all economically and socially. 

We are seeking to fill the following position with a competent, able and committed individual who will translate and actualize the vision of the shareholders.

Job Title: HR and Administration Officer
 

Job Ref: CB/HRR/008
 

Reporting To: CEO
 

Job Summary: The officer shall provide overall support to other staff: He/she will be in-charge of designing, organizing and overseeing implementation of office policies and procedures. 

She will ensure a clean and safe working environment, filing of personnel files, leave administration, management of correspondences etc.

Key Responsibilities

Administrative Duties

• Ensure that all systems and equipment in the office are in good working condition
• Supervise the administrative staff to ensure a well running and clean office
• Handling the CEOs diary and scheduling of meetings with external persons
• Make travel arrangements for the Senior Management and any member of staff
• In charge of event organization and correspondences
• Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders and address complaints.
• Ensure compliance of the company with the laws as well as all relevant licensing are up to date
• In-charge of outsourcing suppliers to the company
• Collect, count and disburse petty cash and do bank book keeping
• Recording office expenditure / managing the budget;
• Organizing the office layout and maintaining supplies of stationery and equipment;
• Maintaining the condition of the office and arranging for necessary repairs;
• Any other duties as assigned

HR Duties

• Recruiting and staffing logistics
• Performance management and improvement systems
• Schedule leave and approve leave for members of staff
• Organize internal staff meetings and take notes
• Ensure that the personnel bio data is received and all the documentations are filed and are up to date
• Resolve conflicts among staff members
• Organizational development
• Employment and compliance to regulatory concerns and reporting
• Employee orientation, development, and training
• Policy development and documentation
• Handle Employee relations
• Employee safety, welfare, wellness and health

Key Competencies Required

• Must be a holder of a diploma in Business administration or related studies, a degree will be an added advantage.
• Should have at least fiveyears’ experience in office administration and HR.
• Ability to deal with different personalities
• Working knowledge of emails, spreadsheets
• Ability to multi-task in a busy environment
• Must have good planning, organizing and coordinating skills
• Should have good communication skills
• Should be computer literate and hands on
• Should be a quick thinker with ability to trouble shoot

Essential Application Details

1. Please indicate the Job Ref, followed by Job Title in the Subject line of your email application (e.g CB/HRR/003 Operations Manager …)
2. Closing date for applications is 6th November 2014
3. Please indicate expected salary in application
4. Only Shortlisted Candidates will be contacted

How to Apply
 

Please send CV and Cover Letter as ONE document to: recruitment@caritasmicrofinancebank.co.ke