World Agroforestry Centre Supply Chain Manager Job in Nairobi Kenya

Vacancy: Supply Chain Manager

About our organization: The World Agroforestry Centre (also known as the International Centre for Research in Agroforestry or ICRAF) is an independent research institution which generates science-based knowledge about the complex role trees play in agricultural landscapes and rural livelihoods. 

As part of the Centre’s work to bring tree-based solutions to bear on poverty and environmental problems, researchers – working in close collaboration with partners – are developing new technologies, tools and policy recommendations for increased food security and ecosystem health.

The Centre’s headquarters are located in Nairobi, Kenya, and research is conducted in more than 30 countries in Africa, Asia and Latin America. 

We are supported by the Consultative Group on International Agricultural Research (CGIAR) and receive funding from over 50 different donors.

About the position:

• To provide professional advice and procurement services to ICRAF stakeholders and its user department in a timely, qualitatively and cost effective manner.
• To manage all staff within the Procurement Department in delivery of the procurement objectives.

Primary Duties and Responsibilities:
 

To purchase goods in compliance with ICRAF procedures and end user requirements through:

• Supply Chain – Undertake and provide supply chain solutions in the procurement of all related goods, works and services to stakeholders and user departments.
• Team Management – Delegate, coach and supervise the Procurement Team and partner staff in the procurement department ensuring quality standards are met.
• Project Management – To project manage key procurement projects, inputting and coordinating input, ensuring project objectives are met, problem saving and reporting to management.
• Inventory Management – Oversee all inventory accounts and records.

Supervise and partner with the Procurement Team in the following:

• Tender Preparation - Assess and clarify requirements and specification with the client where appropriate, identify sources and prepare and issue tender documents, requests for quotes (RFQ) or bidding documentation as appropriate.
• Tender Evaluation – Open and record sealed bids in accordance with guidelines and evaluate bids.
• Negotiate - Negotiate with suppliers when appropriate and where procurement guidelines permit.
• Obtain Approvals - Prepare documentation for necessary approval as per the guidelines.
• Contract Placement – Draft contracts and issue orders as appropriate.
• Expediting - Manage the suppliers to ensure timely delivery and check payment documentation from suppliers.
• Inspection – Arrange any necessary inspection of goods.
• Customs Clearance - Liaise with clearing agents and prepare necessary documentation to obtain customs clearance and VAT exemption on imports where applicable.
• Payment - On receipt of delivery note from end user review invoices and make recommendations for payment authorisation, forwarding to Finance/Accounts Office for payment as appropriate.
• Report to Clients – Prepare accurate progress and financial reports, with supporting commentary, drawing on information from a variety of sources within ICRAF.
• Supplier Database – Manage supplier database, including management of key supplier relationships, looking to improve supplier performance and identify new sources.
• User/Client Liaison – Establish and maintain good working relationships with stakeholders and user departments by regular contact to provide information and solve problems.

Requirements:

• Bachelor’s degree in Business Administration, Supply Chain, Logistics or any related discipline.
• Post Graduate degree in Administration, Logistics and Supply-Chain, Business Management or any related field.
• Minimum of 8 years with the last 4 years spent in management role of a procurement department.
• Professional qualification of MCIPS
• Commercial knowledge and experience
• Client-centric focus
• Planning and organisation skills
• Quality focus
• Analytical and Innovative thinking
• Decision making skills
• Technical capability
• Leadership and management experience
• People development ability

Terms of offer: We offer a collegial, diverse and gender-sensitive working environment, and we strongly encourage applications from qualified women. 

This position is remunerated on Local terms. The appointment will be for an initial period of three (3) years, subject to a six (6) months’ probation period.

How to apply:
 

Go to http://worldagroforestry.org/working-for-icraf/vacancies
 

Applications will be considered until 25th July 2014 or until a suitable candidate is identified and selected.

Please note that only short-listed applicants meeting the above requirements will be contacted.

To learn more about our organization, please visit our website: www.worldagroforestry.org