NCCK Kakamega Jumuia Hospital Administrative Secretary Job in Kenya

National Council of Churches of Kenya, an umbrella organisation for Protestant Churches and Christian Organisations registered in Kenya, invites applications from interested and suitably qualified candidates, to fill the following position in our Jumuia Hospital:

Administrative Secretary, Kakamega Hospital 

Ref: AS – KH 

Reporting to: Executive  Administrator

Job Responsibilities

• In the absence of receptionist, receive the appointment/referral slips of clients on arrival and sort them out as per their appointments.
• Supervise the retrieval of patients’ records/files open files for those visiting for the first time.
• To ensure smooth flow of patients documents from clinicians offices to data entry room and afterward given to receptionist for filing in Lockable cabinets. No file should be left on the tables of offices at the end of each. For confidentiality, all files should be locked in the cabinets.
• Dispatch medical reports to designated facilities/doctors and collaborating health providers using delivery book system. Such reports will be given to the incumbent by the clinicians who may have written it in response to a request or providing update information for the patients who needs timely and coordinated follow-up in the Hospital’s health system.
• Responsible for Medical records and Data entry. This include reception of medical reports from hospitals/health institutions from hospital operations office and putting them in the corresponding files on/or before the date of the next appointment.
• Updating the database with all the details of clients’ attendance on daily basis. The incumbent should consult any available clinician/nurse during data entry to clarify any illegible/unclear statement to ensure accuracy in data entry.
• To provide Medical Administrator with up to date information on any patient treatment/referral. This includes maintaining an ad hoc file for all the referral slips to the health institution and ensures each slip is duly signed by the Medical Administrator.
• Responsible for all medical linen laundry arrangements.
• Any other related duties that may be assigned by the supervisors.

Minimum Qualifications:

• Diploma in Secretarial Studies; Diploma in Business Studies           
• Computer literacy.

Other Competencies/Abilities/Skills Required

• Excellent communication and writing skills.
• Strong organizational, office and time management skills
• Excellent interpersonal skills and professional demeanor.
• A good sense of integrity and confidentiality
• Dynamic and proactive
• Good command of English and Kiswahili.
• Ability to work with minimum supervision.

Relevant Job Experience

• Minimum of 3 years working experience in a busy  health facility

Qualified and interested candidates should download the NCCK Job Application Form (Click Here to Download), fill it out and send it via email to  recruitment@ncck.org before 5.00 p. m. on 23rd September 2014.  

Only shortlisted candidates will be contacted.