KEMRI / CDC Research & Public Health Collaboration

Vacancy No.K48/04/11

Program description:

This program is collaboration between Kenya Medical Research Institute and the US Centers for Disease Control and Prevention whose remit is to conduct research in malaria, HIV and other diseases.

It is in this mandate that the program has a vacancy in BASE Administration - Procurement department.

Position: Procurement Assistant
(1 Position)
MR 7

Location: KEMRI / CDC Kisumu
Report To: Deputy Head of Procurement

Essential Qualifications
  • Diploma in purchasing and supplies management from a recognized institute or CIPS LEVEL 4
  • Be a member of a Kenya Institute of Supplies Management.
  • At least 3 years post qualification continuous experience.
  • Computer literacy especially Microsoft word processing and spreadsheet.
  • Be in possession of a Diploma in purchasing and supplies management- CIPS LEVEL 4 or any equivalent from a recognized institute.
Desirable Qualities / Skills
  • Sound background in procurement set up and practices with knowledge of or hands on experience with the Public Procurement and disposal Act 2005 & Regulations.
  • Experience in complex Research items procurement
  • Should have an experience in international procurement, customs procedures.
  • High integrity and motivated
  • Ability to use MS Suite (Word, PowerPoint, Excel & Access)
  • Familiarity with Enterprise resource planning (ERP) packages will be an added advantage.
  • Excellent English skills, written and verbal
  • Day to Day Procurement activities following KEMRI/CDC Procurement policies, procedures and regulations.
  • Implementation of the VAT and Duty exemption applications where applicable.
  • Verifying PRFs for correctness and completeness e.g approvals by project managers, proper item coding, pricing and attachments where necessary.
  • Assists in the preparation of Request for Quotation (RFQ), tender documents, contractual agreements and purchase orders in accordance with KEMRI/CDC procurement guidelines.
  • Contributes to updating and user training of the KEMRI/CDC procurement procedures manual.
  • Assists in maintaining and managing good supplier relationships.
  • Assists in market surveys for the latest market price trends and conditions.
  • Assists in ensuring that accurate procurement records are maintained, including all actions and documents for review by the program's senior management e.g tender/Bid/Quotation documents.
  • Safeguards the integrity of procurement documents, upholding confidentiality and privacy in the course of duty.
  • Follow up, preparing and availing reports on pending purchase orders/activities on demand.
  • Assisting supplier performance evaluation and rating and advising Deputy Head of Procurement on recommendations for action on poor performance.
  • Liaising and co-coordinating with vendors and internal departments such as accounts, stores, projects, field stations, etc, to ensure communication of timely and efficient shipping and delivery arrangements of purchased goods and equipments.
  • Handles cash purchases and maintains proper account of cash imprests whenever the need arises.
  • Participates in cross-functional meetings including giving updates on requests status.
  • Assists in liaising with clearing and forwarding agents to have good cleared from customs.
  • Assists in handling vendor payment documents in liaison with stores and Accounts.
  • Performing any other delegated assignments as required.
Job Summary

This is a challenging position that requires a highly skilled, self driven person who is resourceful and able to plan, organize and monitor own work and those under him/her with clear goals to achieve set targets with minimal supervision.

Integrity, sound judgment to cost, quality, internal controls, good public and interpersonal relations, communication skills, commitment to learn new skills, process and keep a breast of new developments in the supplies management.

Terms of Employment:

Six (6) one year renewable contract as per KEMRI scheme of service.

Probation period for the first 3 months.

Salary negotiable within the appropriate grade depending on Education, experience and demonstrated competency.

Applications should include the following:
  • Letter of Application (Indicate Vacancy Number)
  • Current Curriculum Vitae with telephone number and e-mail address
  • Three letters of reference with contact telephone numbers and e-mail addresses
  • Copies of Academic and professional Certificates, Diplomas or Transcripts
  • Day time contact telephone number
Note: Applications must include copies of certificates. Diplomas and Transcripts. Applications without this will be disregarded.

Applications are due no later than 15th April 2011 To:

Human Resource Manager,
KEMRI/CDC Program,
P.O. Box 1578, Kisumu
Or e-mail to recruitment@ke.cdc.qov

Internal candidates interested in applying for this position are strongly advised to access an internal candidate application form available in the CDC Intranet, print and process it through the project Managers and attach it before forwarding application to HR.

Only short listed candidates will be contacted

Its recruitment process including, application, interview meeting and processing of offer letter. If asked for a fee, report such request immediately to 0701112145

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The primary aim of the British Government's Department for International Development (DFID) is reducing poverty, and achievement of the other Millennium Development Goals. DFID Kenya and Somalia is responsible for the delivery of DFID's development and humanitarian assistance and policy work in Kenya and Somalia.

DFID Kenya & Somalia is part of the British High Commission in Nairobi. DFID Kenya & Somalia manages both the Somalia and Kenya country programmes from the Nairobi office.

DFID seeks to recruit qualified and experienced professionals in the following areas for both our Somalia and Kenya country programmes:

1. Governance Adviser, Somaliland -Somalia Programme

2. Peace Building Adviser - Somalia Programme

3. Accountant

4. Humanitarian Programme Assistant - Kenya & Somali Programmes

5. Health Programme Assistant - Kenya Programme

6. Wealth & Vulnerability Programme Assistant - Kenya Programme

7. Community Development Programme Assistant - Somalia Programme

How to Apply:

To obtain the application form and detailed job descriptions log on to and click on DFID downloads. Completed application forms should be emailed to with the title of the position and country on the subject line.

Only applications made using this application form will be considered.

The closing date for all advertised posts is 12.00 pm Tuesday 19th April 2011. Under no circumstances will applications be accepted after this date. All enquiries should be directed to

DFID is an Equal Opportunities employer.

Applications are welcomed from all parts of the community, and we actively encourage interest from women, ethnic minority groups and those with disabilities.

Selection is on merit.

Only shortlisted candidates will be contacted

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The University of Washington TREE Program is seeking to hire a Program Doctor to support the development and management of HIV/AIDS training activities and capacity building initiatives in Kenya.

  • A degree in Medicine (MMed preferred), and registration with the Medical and Dentist Practitioners Board.
  • At least 3 years experience treating HIV patients, demonstrated experience in training & clinical mentoring, and proficiency with internet and MS-Office required.
  • Must have strong writing, analytical and interpersonal skills.
Applications should be sent to:

DN/A 948
P.O. Box 49010-00100,

Submit application letter addressed to the Director with the applicant's day-time telephone contact, telephone contacts of three professional referees, a Curriculum Vitae and copies of certificates and testimonials by April 21st, 2011.

MAG is a humanitarian organization clearing the remnants of conflict for the benefit of local communities worldwide. MAG is co-laureate of the 1997 Nobel Peace Prize.

Due to a restructuring the MAG Regional Support Office Africa in Nairobi will soon be taking over all travel bookings for all of MAG's African programmes. Therefore we created the new position of Travel Procurement Officer.

We are looking for a person with an extensive background in the travel industry or a similar position in an INGO or international company.

You should have experience with international and national flight and hotel bookings, with visa and passport applications as well as other travel related support.

You will be working in a fast paced environment with tight deadlines.

Excellent organization and communication skills, administrative experience, attention to detail, computer literacy, the ability to set priorities and to be flexible are therefore essential.

If you meet these requirements and are interested in applying, please request the application documents from

The deadline for applications is 18 April 2011.

Only shortlisted candidates will be contacted.

No phone calls or walk ins.

Only completely filled out application forms will be considered.

This position is open for Kenyan nationals only

Duty station will be Nairobi

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Railway Children Africa is a newly registered INGO in Tanzania and is a subsidiary of Railway Children, a UK based development agency delivering support programmes for children alone and at risk on the streets in the UK, India and in East Africa.

We are looking for exceptional individuals that can take our work forward and make a significant difference to the lives of children on the streets across East Africa. This is an exciting opportunity to help shape the future of Railway Children Africa and to develop within the organisation.

Key Requirements

You will most likely be working currently, or have significant experience of working in a senior role within an international NGO and experience of managing relationships with local partners.

You will need to be as comfortable engaging with children on the streets as you are with Government Ministers.

A full job description and person specification are available online

Application Process

To apply for this post please send us a copy of your CV with a covering letter by the 28th April. You will need to demonstrate in full how your skills and experience meet the requirements of the job description, please also outline your salary expectations.

To help you with your application, please download the job description at

Send applications letters and CVs to

CV's should be limited to two sides of A4.

Due to the anticipated response in this post, only candidates short listed for interview will be contacted.

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