Hunger Safety Net Programme Phase II
 
Social Protection Rights Component
 
Call for a Consultancy to undertake Data Entry and Analysis for Longitudinal Study 

Background: HelpAge International (HelpAge) undertook a longitudinal study that looked at the application of Human Rights Based Approach to Cash Transfers and the impact of an inbuilt complaint and redress mechanism in the delivery of cash transfers.  

The primary results of this study will be used to improve policy the delivery of cash transfers in the country and improve targeting processes in Kenya.
 
This study was undertaken to provide lessons on implementation of a human rights framework for social protection, identifying best practices and disseminating lessons learned. 

HelpAge would apply and assess human rights principles of participation, non-discrimination, transparency and accountability to the design, implementation, monitoring and evaluation of HSNP. Based on these findings HelpAge will derive conclusions on the following.
  • Giving meaning to progressive realization to cash transfer rights;
  • Minimum core obligation of the state  and social protection floors;
  • Develop a guide into rights based complaints and grievances mechanisms for cash transfers in Kenya;
  • Develop tailored packages of support to deal with specific needs of  various groups;
Helpage has undertaken data collection activities and have 2250 questionnaires that need to be entered into a data processing system.

Objectives of the consultancy
 
The objective of the consultancy is to enter all questionnaires into an SPSS database.
 
Activities 
 
The following activities will be undertaken under the consultancy:
  1. The consultants expected to hire 3 data entry clerks and 1 data entry supervisor. It is calculated that all the data can be entered within five days.
  2. The consultant is expected to develop the data entry interface in SPSS based on the questionnaires;
  3. The consultant will train data entry clerks for one day on the questionnaires and the SPSS data entry interface;
  4. The consultant, the data entry supervisor and data entry clerks are expected to enter all the data within 5 days;
  5. The consultant will be responsible for cleaning the data.
Equipment and Logistics
  1. The consultant will provide all computers required for data entry.
  2. The consultant will be responsible for preparation, organization and implementation of training activities.
  3. The consultant will conduct day of training for the data entry clerks. Emphasis in training will be on proper techniques and ensuring accuracy in data entry
  4. Data entry will take place in the offices of the consultant.
Expected output: The consultant will provide cleaned data from all questionnaires in SPSS ver. 13 and above in soft copy

Applications should be send to hr@helpage.co.ke. 

Deadline for submission of applications 2nd May, 2014



Editorial Internship Opportunity

An Internship opportunity to work with the publisher of a leading lifestyle publication has opened up. 

If you are a recent graduate, have experience in writing, are self motivated with a high level of enthusiasm, have a strong desire to learn and grow your career as a writer and have a passion for magazines, investigative and entertainment journalism, please send your resume and cover letter
stating why you think you are an ideal candidate for this internship and how this internship will assist you in pursuing your career goals, to: info@eadestination.com.

Please indicate the words ³Editorial Internship May 2014³ in the subject line.

If you do not meet the stated criteria please do not apply.


 If your application does not meet the submission requirements/criteria, it will automatically disqualified.

Deadline for receiving applications is Saturday 26th April at 5:00pm. 

Only shortlisted candidates will be contacted.



We are a telecommunication & ICT company looking for a Sales & Marketing Manager 
 
Job Title: Sales & Marketing Manager
 
Location: Nairobi
 
Main purpose of the job: The Sales & Marketing Manager is to set up a Sales department and report to the Managing Director.

The job holder will be responsible for the development and performance of all sales & marketing activities and will provide leadership towards the achievement of maximum profitability and growth in line with company vision and values.

Key tasks will be:

  • Formulate and implement sales strategy for the company.
  • Recruit new clients and nurture them together with all the existing ones.
  • Planning and delivering monthly, weekly and daily sales targets.
  • Identify and develop new business for the company in line with company strategy.
  • Manage existing business by ensuring proper account management.
  • Maintain an ever increasing client base for the company.
  • Conduct a thorough market analysis to ensure the company maintains competitive edge over the competition in the Telecommunication & ICT industry.
  • Manage sales department and sales team to ensure the company sales targets are achieved.
  • Build and maintain strong business relationship with all the clients.
Qualifications and personality requirements:
  • Have worked before in the position of Sales and marketing Manager for at least 3yrs.
  • Preferably if they have a Telecommunication & ICT background.
  • A degree in Sales & marketing.
  • Good management and leadership skills.
  • Excellent interpersonal and communication skills.
  •  Innovative individual with creative sales strategy.
  • Ability to explore, evaluate and implement appropriate marketing strategies and initiatives to have the most effective marketing system.
  • Valid driver’s license plus good driving experience.
If you meet the above minimum requirements, kindly email your Resume & cover letter, clearly detailing your current and expected remuneration to telcom.ke@gmail.com before end of 28th April 2014
Receptionist / Account Management 

2 Positions
 
Reporting to: Supervisor
 
Industry: Insurance
 
Location: Nairobi
 
Salary Scale: 25K – 35K Gross
 
Our client an insurance brokerage company is looking for a Receptionist/ Account Management. 

Main duty is to develop by face to face and telephone communication new business and offer excellent service to existing clients in accordance with agreed business plans as per the prospects given to you.

Key responsibilities and accountabilities:

  • Receive & welcome all visitors into the company and assist accordingly
  • Assisting the directors when needed
  • Receive client requests relied through email and telephone and channel them to the persons concerned.
  • Follow up to ensure that the requests are sorted on a timely manner.
  • Customer Service Management
  • Ensure that all customers/visitors are attended to without delay & that they are not kept waiting for long by constantly prompting the persons concerned.
  • Plan and prioritize customer contact towards achieving agreed business aims especially managing personal time and productivity.
  • Communicate, liaise, and negotiate externally using appropriate methods to facilitate the development of profitable business and sustainable relationships.
  • Provide warm leads and promote insurance services to clients.
  • Attend and present at external customer meetings to achieve personal targets.
  • Attending trainings, retreats, annual meetings and ceremonies so as to develop relevant knowledge and techniques.
  • Complete all administration and paperwork in accordance with Company Procedures.
Key Performance Indicators:
  • Quality of advice/Product knowledge
  • Complaints and Complaint procedure
  • Innovation/problem solving
  • Conversion of account Management led solutions
  • Quality of Client Files
  • Queries from Customers and Internal staff
  • Maintenance of Company Service Standards
Qualifications & Skills
  • Diploma in Business Administration
  • Minimum 0 – 2 years experience in insurance industry
  • Excellent customer care skills
  • Good organizational skills
  • Must be 23 yrs and above
If you are up to the challenge, posses the necessary qualification and experience, please send your CV only quoting the job title on the email subject (Receptionist/Account Management – 25K - 35K) to vacancies@corporatestaffing.co.ke before 29th April, 2014

Kindly indicate your current/last salary on your CV

N.B: We do not charge any fee for receiving your CV in our database nor for interviewing

Only candidates short-listed for interview will be contacted.



a new upscale hotel that has just opened up in Nairobi is in need of an Executive Housekeeper.
Reporting to: General Manager 

Supervises all housekeeping employees, has the authority to hire or discharge, plans and assigns work assignments, give training for newly recruited employees, audit and inspects housekeeping personal work assignment and requisition supplies. 

Take care of the budget and budget controls for the department.

Duties & Responsibilities 
  • Supervises all housekeeping employees, hires new employees as needed, discharges employees when necessary and take disciplinary actions when policies are not followed. 
  • Evaluates employees in order to upgrade them when openings arise. 
  • Plans the work for the housekeeping department and distributes assignments accordingly. 
  • Assigns regular duties and special duties for housekeeping staff. 
  • Schedules employees and assigns extra days off according to occupancy forecast. 
  • Maintains a time log book of all employees within the department. 
  • Recruit and train new employees. 
  • Assigns new employees to work with experienced help. 
  • Checks on the work of these employees occasionally and observes the report made by the supervisors. 
  • Approves all supply requisitions, such as those for spreads and bathroom rugs. 
The Ideal candidate should be: 
  • Responsible for cleanliness, orderliness and appearance of the entire property 
  • Ensure that rooms are made as per company standard.
  • Prepare Annual Housekeeping Budget.
  • Maintain par stock of guest supplies, cleaning supplies, linen and uniform. 
  • Organize inventories with Accounts and General Store for linen, uniform and fixed assets. 
  • Pay particular attention while organizing pest eradication activities. 
  • Develop and implement Housekeeping systems and procedures
  • Prepare reports for management information.
  • Assist Purchase department in selecting suppliers for items related to Housekeeping.
  • Attending and resolving guest complaints.
  • Verification of supplies consignments.
  • Organize on-the job training and evaluate its effectiveness.
  • Approval of the Functional Manual of the department.
  • Recommend recruitment of new personnel.
Other Routine Responsibilities:
  • Daily inspection of public areas and employees locker rooms.
  • Daily briefing of all staff
  • Coordinating the preventive maintenance schedule of rooms and public area with maintenance department.
  • Immediately attending to guest requests.
Education: Qualification in Housekeeping or Laundry
 
Experience: Minimum three years as an Executive Housekeeper
 
SHOULD BE ABLE TO START RIGHT AWAY
 
If you believe you qualify for this position, please send your CV and details of your current and expected remuneration to resume@interviewupconsulting.com
Our client a new upscale hotel that has just opened up in Nairobi is in need of a F&B Mgr.

Title: F&B Manager
 
Reporting to: General Manager The Food and Beverage Manager is in charge of all aspects of the food and beverage operations onboard, including revenues, food costs, budgets, inventories, sanitation, training and hiring onboard and discipline in the department. 

They will also be responsible for all conference and dining needs. 

Duties & Responsibilities 
  • Will manage the all F&B deparments, Restaurant, Bars, Provision and Controlling effectively, enforce company standards, maintain food cost, improve and maintain sales and provability implement and maintain all health standards and eliminate complaints. 
  • Manage all F&B and day-to-day operations within budgeted guidelines and to the highest standards 
  • Preserve excellent levels of internal and external customer service 
  • Design exceptional menus, purchase goods and continuously make necessary improvements 
  • Identify customers needs and respond proactively to all of their concerns 
  • Lead F&B team by attracting, recruiting, training and appraising talented personnel 
  • Establish targets, KPI’s, schedules, policies and procedures 
  • Provide a two way communication and nurture an ownership environment with emphasis in motivation and teamwork 
  • Comply with all health and safety regulations 
  • Report on management regarding sales results and productivity 
Skills & Experience: 
  • 2-3 years of food and beverage management experience 
  • Excellent record of kitchen management 
  • Working knowledge of various computer software programs (MS Office, restaurant management software, POS) 
  • Adequate knowledge of English language 
  • Ability to spot and resolve problems efficiently
  • Mastery in delegating multiple tasks 
  • Communication and leadership skills 
  • Up to date with food and beverages trends and best practices
  • Ability to manage personnel and meet financial targets 
  • Guest oriented and service minded 
  • Culinary school diploma or degree in Food service management, BA, or related field 
  • SHOULD BE ABLE TO START RIGHT AWAY
If you believe you qualify for this position, please send your CV and details of your current and expected remuneration to resume@interviewupconsulting.com
Our client a new upscale hotel that has just opened up in Nairobi is in need of an Sales Manager to drive profitable business growth for the hotels four profit centers (Bar & Restaurant, Banqueting / Conferencing / Events, Rooms & Leisure Centre) through mainly 

1) business planning; 

2) managing the sales pipeline; 

3) managing the sales process; 

4) negotiating and closing sales; 

5) defining marketing and support requirements and 

6) setting up and managing sales channels, both direct and in-direct.
 
Title: Sales Manager
 
Reporting to: General Manager
 
The successful candidate must have a positive attitude towards and the ability to work in a team, motivate a sales team, and get the sales team delivering desired results. 

Duties & Responsibilities
  • Candidate must have managerial experience in a sales and marketing environment.
  • To be able to identify markets, develop sales/marketing strategies to penetrate markets in line with company business plan.
  • Demonstrable experience of motivating a sales team.
  • Have good financial awareness and be profit focused.
  • Has demonstrated the professional skill set to work across functionally with highly effective outcomes.
  • Strong ability to plan, delegate and communicate.
  • Well organized and detail oriented, proven leadership skills.
  • Ability to work well under pressure.
  • Passionate about the hotel industry. 
The Ideal candidate should be:
  • Third level qualification in Hotel / catering Management preferred.
  • Exceptional People Management and Customer Service skills.
  • The ability to work under pressure and meet tight deadlines.
  • Excellent negotiation and influencing skills.
  • The ability to lead by example and strong people management skills.
  • Well-developed Communication and Organization skills. 
SHOULD BE ABLE TO START RIGHT AWAY

If you believe you qualify for this position, please send your CV and details of your current and expected remuneration to resume@interviewupconsulting.com



Organizational Location: UN-Habitat – World Urban Campaign, Advocacy, Outreach & Communications Branch
 
Duty Station: Nairobi
 
Functional Title: Consultant (Graphic Arts Assistant)
 
Grade: GS-6
 
Post Duration: One year
 
Closing Date: 29 April 2014
 
The World Urban Campaign (WUC) is a global coalition of public, private and civil society partners seeking to raise the urban agenda to a new level. 

Coordinated by UN-Habitat, but owned and driven by a long list of committed partners, the WUC provides the necessary environment for collaboration. 

The WUC seeks to raise global awareness of sustainable urbanization and to facilitate more coherent strategies and actions by development partners working at the national and local levels. 

The project objective is to engage a wide range of partners in a common platform to advocate on the positive role of cities in development and to elevate the urban agenda. To date more than 70 Sponsors, Lead and Associate partners are engaged in the WUC.
 
A wide range of communication activities are organized by UN-Habitat and its partners that require a
strong branding that unifies all World Urban Campaign and ‘I’m a City Changer’ activities. 

Also, the WUC is meant to engage in a number of UN-Habitat events where the Campaign will be branded throughout (exhibition, events, web presence, merchandising).

Duties and Responsibilities
 
Under the direct supervision of the World Urban Campaign (WUC) Project Leader, and in close consultation with the AOC Production teams, the incumbent will be responsible for the following functions:

On the basis of the above, the incumbent is required to design a specific World Urban Campaign and ‘I’m a City Changer’ brand that will be incorporated in the design of all communications activities.
  1. Continuously develop the design of the World Urban Campaign and I’m a City Changer brand in line with agreed UN-HABITAT visual identity guidelines;
  2. Independently undertake design assignments, including high priority requests, for a variety of tasks for the World Urban Campaign (e.g. major conferences, observances, events, etc.);
  3. Conceptualize and develop design proposals for review by World Urban Campaign (WUC) partners, which may include photographic, illustrative or more abstract graphic solutions.
  4. Prepare all approved designs in electronic format for final review and printing; review color and print proofs as required.
  5. Provide guidance and support throughout the WUC production process; coordinate and follow-up with WUC partners and other relevant parties (e.g. copy and proofreaders, production staff, etc.) and ensure that production is on schedule.
  6. Prepare toolkits for National and City level campaigns that include guides and brochures, for country and city level communication activities of the agency.
  7. Prepare country and city logos, banners and merchandising for country and city level communication activities.
  8. Prepare thematic toolkits for UN-Habitat programme engaged in campaign activities under the umbrella of the World Urban Campaign and ‘I’m a City Changer’.
  9. Prepare thematic logos, banners and merchandising for UN-Habitat programme engaged in campaign activities under the umbrella of the World Urban Campaign and ‘I’m a City Changer’.
  10. Support web designers of AOC Production team by providing branding elements for the World Urban Campaign and I’m a City Changer websites and associated social media.
  11. Support the video producer with branding services for the production of WUC videos.
  12. Any other related duties as assigned by the Project Leader.
Competencies
  • Professionalism: Sound knowledge in planning, coordination and implementation as well as excellent technical skills in design and layout; ability to respond to changing requirements and exercise good judgment in the context of assignments; shows pride in work and in achievements; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; shows persistence when faced with difficult problems or challenges.
  • Teamwork: Works collaboratively with colleagues to achieve organizational goals; willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decisions; shares credit or accepts joint responsibility for team accomplishments and failures
  • Creativity: Actively seeks to improve services; offers new and different options and provides new ideas; takes calculated risks on new and unusual ideas; thinks 'outside' the box and new ways of doing things; is not bound by current thinking or traditional approaches.
  • Planning and Organizing: Proven ability to plan work with achievement of time bound delivery of outputs.
Work Experience:
  • Minimum of seven years of experience as a graphic designer in interactive, agency creative, and graphic design;
  • Experience in publication design and corporate identity;
  • Fluency in current graphic design practices and web production software, such as Adobe Photoshop, Adobe Illustrator, Adobe After Effects;
  • Good design style, including creative design solutions within the constraints of the Internet;
  • Understanding of client deliverables and experience in corporate branding, layout, colour theory and typography in both print and digital media;.
  • Ability to effective manage multiple projects/tasks of varying complexities, meet deadlines and work well under pressure;
  • Ability to work independently;
  • Good organization and communication skills.
  • Experience in pre-press production, lithography and knowledge of digital/multi-channel publishing software advantageous.
Qualifications
 
Education:
  • Post-secondary training in graphic or industrial design or equivalent.
  • Excellent command of Adobe Creative Suite (Photoshop, InDesign and Illustrator), Acrobat.
  • Portfolio of professional design work is a requirement.
Languages: English and French are the working languages of the United Nations Secretariat. For this position, fluency in oral and written English is required. Working knowledge of other UN official languages is an asset.
 
Remuneration: Payments will be based on deliverables over the consultancy period. There are set
remuneration rates. The rate is determined by functions performed and experience of the individual
contractor. The fees will be paid as per agreement.
 
Applications should include:
  • Cover memo (maximum 1 page)
  • CV in the PHP format, accessible through the INSPIRA website (inspira.un.org) Please note, if using INSPIRA for the first time, you need to register in order to activate your account, which will allow you to log in and create a personal History Profile.
  • The PHP should be attached to the application as a PDF file.
  • Please be advised that applicants for consultancies must be part of the Inspira e-Roster in order for their application to be considered. You can reach the e-Roster through the following address: inspira.un.org
All applications should be submitted to:
 
Ms. Christine
UN-Habitat
P.O. Box 30030
Nairobi, Kenya
Email: christine.auclair@unhabitat.org
 
Deadline for applications: 29 April 2014
 
UN-HABITAT does not charge a fee at any stage of the recruitment process. If you have any questions concerning persons or companies claiming to be recruiting on behalf of these offices and requesting the payment of a fee, please contact: recruitment@unon.org
Vacancy: Senior Programme Officer - Civil and Political Rights

The Kenya Human Rights Commission (KHRC) is a premier Non-Governmental Organization (NGO) which was founded in 1991 and registered in Kenya in 1994 with a mandate to entrench human rights and democratic values in the society. 

The KHRC envisions a human rights state and society with a mission to foster human rights, democratic values, human dignity and social justice. 

This vision and mission is driven by the goal and new mandate of enhancing human rights centred governance at all levels.

KHRC works at community level with human rights networks (HURINETS) across Kenya and links community, national and international human rights concerns.

Overall purpose of the job: To provide strategic direction, technical leadership and administrative support to the CPR Programme and issues at all levels in the society.

Contractual Period: Two years, renewable contract based on performance and availability of funds

Target Group: County, National, Regional and International Levels State and Non- State Actors.

Reporting to: Deputy Executive Director

Key collaboration: Working closely with the CPR team, other SPOs, teams/ officers and Executive Management

Key Duties and Responsibilities:

Summary of the Key Functions

  1. Providing strategic leadership and support to CPR team
  2. Overseeing programme design and implementation
  3. Ensuring compliance with performance measurement standards
  4. Programme monitoring and reporting
  5. Undertaking administrative and other responsibilities in programmes administration
1. Strategic Leadership and Support
  • Support the executive management in the development and implementation of the strategic plan.
  • Support the executive management in the administration of programmes and the organization at large.
  • Oversee the realization of the KHRC’s agenda on Civil and Political Rights, within the programme, across programmes/ the organization and at all levels.
  • Participate in the implementation of the organizational financial sustainability strategy.
  • Lead in the resource mobilization plan for the programme.
  • Supervise, guide, coach, mentor, develop and support the team members under the CPR programme.
2. Programme Design and Implementation
  • Coordinate the team in the development, implementation and review of the operational plan, budgets and the strategies of interventions within the programme.
  • Analyze, identify, advise and act on topical and emerging CPR issues that require policy advocacy and research interventions.
  • Ensure strategic and cross thematic linkages and complementarity between the different programmes and teams within the Commission.
  • Identify and utilize platforms for the team to partner and engage with state and non-state actors on CPR and rights issues at county, national, regional and international levels.
  • Relieve and hold brief for the fellow SPOs/Heads of Thematic Programmes and other senior management team members in their absence.
3. Compliance with Performance Measurement Standards
  • Ensure that team member/s meet the standards of performance established by KHRC’s Human Resource Policy and Performance Measurement systems and processes.
  • Oversee the development of SMART Key Performance Indicators (KPIs) and the Key Results Areas (KRAs) for the team members.
  • Ensure continuous monitoring and feedback to the CPR team and from your immediate supervisor against the expected results, proposed interventions and resources provided.
  • Oversee an effective annual performance review for the team members and also participate in your review as organized by your supervisor.
  • Advise the executive management on the emerging performance issues within the programme for information and action.
4. Programme Monitoring and Reporting
  • Organize monthly meetings with officers/ team members to discuss and assess the individual and team’s progress on the programmatic work and expenditure.
  • Oversee teams’ participation and presentations during the quarterly programmes meetings.
  • Ensure results based and cumulative progress reports among the officers and for the programme on monthly, quarterly, bi-annual, annual/ end of year basis(within the established institutional deadlines).
  • Ensure timely drafting and review of donor reports from team members before they are forwarded to the DED for consideration and dissemination to grant makers.
  • Edit and provide timely feedback to the team and organization at large on the publications, concept papers among other reports/ documents produced.
  • Organize bi-annual reflections between the team members and partner communities
5. Administrative and Other Responsibilities in Programmes Administration
  • Monitor and advise on the human resource needs and capacities for the team.
  • Carry out periodical and annual reviews of officers under your supervision.
  • Approve leaves, requisitions, and travels among other requisite administrative roles.
  • Delegate roles and responsibilities in your absence and on needs basis.
  • Participate in the meetings and activities organized by the team/s and organization.
  • Undertake any other tasks as assigned by the supervisor and management.
How to apply:
 
If you believe you fit the profile, submit your application and CV detailing your suitability for the post and include a daytime telephone contact and three referees, preferably your current or previous line managers to recruitment@khrc.or.ke quoting the title of the position you are applying for in the subject line. 

The closing date for this position is on April 25, 2014. 

Only shortlisted applicants will be contacted.



The Kenya Human Rights Commission (KHRC) is a premier Non-Governmental Organization (NGO) which was founded in 1991 and registered in Kenya in 1994 with a mandate to entrench human rights and democratic values in the society. 

The KHRC envisions a human rights state and society with a mission to foster human rights, democratic values, human dignity and social justice. 

This vision and mission is driven by the goal and new mandate of enhancing human rights centred governance at all levels.

Job Title: Procurement and Logistics Assistant
Department: Finance and Administration

Reporting to: Director Finance and Administration

Category: Operational Staff

Location: Nairobi

The Kenya Human Rights Commission (KHRC) is a premier Non-Governmental Organization (NGO) which was founded in 1991 and registered in Kenya in 1994 with a mandate to entrench human rights and democratic values in the society. 


The KHRC envisions a human rights state and societywith a mission to foster human rights, democratic values, human dignity and social justice. This vision and mission is driven by the goal and new mandate of enhancing human rights centred governance at all levels.

Overall Purpose: The Procurement and Logistics Assistant is responsible and accountable to the Director of Finance and Administration for planning, developing and implementing responsive strategies and systems for providing administrative and logistics services with due regard to market price, cost, quality and speed of delivery as well as economy of operations. 

This involves preparing tender specifications based on programme requirements, competitive sourcing of suppliers/vendors, cost-effective purchase of high quality goods and services, provision of efficient transport services, maintenance of equipment, motor-vehicles and facilities, provision of safe and healthy work environment, while ensuring that all KHRC’s finance and procurement policies and strategies are followed and donor compliance is maintained.

Key Responsibilities

1. Procurement
  • Coordinate the implementation of procurement management system for planning, monitoring and tracking costs as well as maintaining up-to-date inventory of purchase order and other procurement transactions
  • Develop a range of procurement-related templates, forms and related documents and reports ensuring that all specifications, terms and conditions are in compliance with KHRC policies and standards
  • Conduct market research to obtain product or service information such as price, availability and delivery schedule through competitive process
  • Receive and review all purchase requisitions, check procurement specifications, ensure requisitions are correctly described and coded, provided for in respective budgets and approved by appropriate signatories
  • Prepare Request for Quotation (RFQ), Invitation to Bid (ITB) or Request for Proposal (RFP), receive bids and proposals and prepare a summary matrix of quotations
  • Conduct in-depth analysis of all bids received in response to each Tender, Proposal and Quotation to identify the response that best meets KHRC needs and presenting the analysis to the tender committee
  • Provide technical support to the Procurement Committee when evaluating bids and proposals and negotiating contracts with suppliers and vendors against approved technical specifications in full compliance with KHRC policies
  • As member to the Procurement Committee, you will be the Secretary consistent with the Procurement guidelines and policies.
  • Prepare purchase orders, obtain authorized signatures and ensure timely corrective action on PO’s with budget check errors and other problems before processing payments.
  • Liaise with the Admin Assisstant as she receives and inspect goods and services to ensure proper inventory is taken and facilitate payment of the supplier by providing necessary documentation to Finance
  • Monitor and review the procurement processes, investigate and resolve post-order problems, provide progress reports on procurement matters and follow-up to ensure that contractual obligations are fulfilled
  • Consolidate all documentation with respect to each procurement and ensure availability of all supporting documents for audit and review purposes
2. Logistics and Transport
  • Plan, coordinate and organize road transport and accommodation of staff attending meetings, workshops or visiting the field to undertake programme activities
  • Provide support to programmes during workshops through planning
  • Check equipment and motor-vehicle coming back from the field and ascertain if any repair needs to be done with applicable recommendations and action to be taken within specified time periods
  • Initiate investigations on all serious/critical incidents and accidents occurring to staff or volunteers, examine and inspect extent of damage to KHRC property and motor-vehicles and recommending appropriate action
  • Liaise with traffic police and insurance companies to ensure proper documentation of accident reports and following up to establish the extent and implications of accident liability against KHRC
  • Coordinate the repair and maintenance of motor-vehicles in authorized garages against approved requisitions and follow up to ensure vehicles are repaired to the highest standards of quality and within budget limitations
  • Maintain accurate control of vehicles, monitor vehicle usage, analyze monthly motor-vehicle returns and maintain a record on fuel and oil consumption, repairs and maintenance as well as accidents and safety
  • Develop, coordinate and implement the registration, insurance and licensing of KHRC properties including motor vehicles
  • Implement security policy and strategy aimed at protecting KHRC’s staff, volunteers and property against fire, theft, vandalism, terrorism and illegal activity in order to ensure safe and healthy working environment
Required Qualifications and Job Competencies
  • Diploma in procurement and supplies management, finance, commerce, business administration, economics or related qualification from an accredited college/university
  • Member of the Kenya Institute of Supplies Management (MKISM) or the Chartered Institute of Purchasing and Supplies (CIPS).
  • Minimum of two (2) years relevant work experience in a non-profit procurement capacity, processing quotations, tenders, proposals purchase order amongst other supply chain activities
  • Ability to work with minimum supervision, willingness to work extended periods time and meet tight deadlines.
  • Ability to work under-pressure and respond positively to feedback and differing points of view
  • Ability to follow up with suppliers and vendors to track and evaluate the delivery of approved supplies.
  • Proven ability to plan, manage and monitor the effective use and safekeeping of fixed assets
  • Personal integrity and excellent communication skills, both orally and in writingStrong computer and internet research skills, including MS Office package suite, demonstrated experience with procurement software is an advantage
How to apply:
 
If you believe you fit the profile, submit your application and CV detailing your suitability for the post and include a daytime telephone contact and three referees, preferably your current or previous line managers to recruitment@khrc.or.ke quoting the title of the position you are applying for in the subject line. 

The closing date for this position is on April 25, 2014. 

Only shortlisted applicants will be contacted.

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