Judiciary HR, Admin, Finance, and ICT Jobs in Kenya

The Constitution of Kenya 2010 inter alia mandates the Judiciary to dispense Justice without undue delay. In order for the Judiciary to be responsive to this constitutional requirement, it is imperative that the Judiciary decentralizes most of its administrative and governance functions to the Regions, Counties and eventually to the Court Stations. 

 

The decentralization of these functions will ensure reduction of bureaucracy and the turnaround time for decisions and actions within the Judiciary.

The Judiciary now seeks to recruit from among its ranks top calibre employees in the Human Resource, Administration, Finance, and Information Technology functions. 

 

We seek staff with appropriate competencies and experience to lead the decentralization of these functions and the global transformation as guided in the Judiciary Transformation Framework (JTF) at regional levels.

The Judiciary also seeks to recruit competent and experienced staff at the Headquarters to lead the ambitious ICT strategy being rolled out.

For the purpose of administrative decentralization the Judiciary has divided the country into 17 Regions each Region being made up of several counties and each County in turn made up of several Court Stations.

We seek to recruit:-

 

Regional Assistant Director, Human Resource and Administration 

 

Scale PLS 14, No. Of Posts: Twelve (12)

Overall purpose of the job

Reporting to the Regional Resident Judge (and functionally to the Director, Human Resource & Administration) the incumbent will provide leadership in Human Resource and Administration functions in a large region.

The Assistant Director, Human Resource & Administration will co-ordinate a number of sections in the Human Resource and Administration Directorate at the Regional Headquarters and will be the overall in-charge of the devolved Human Resource & Administration function in the Counties and Court Stations in the Region.

Duties and Responsibilities

This will depend on the area of deployment the incumbent will be required to:-

• Be the overall in-charge of the Human resource function in the Region;
• Coordinate all administrative functions of the Region including;

a. Transport
b. Security
c. Buildings and Maintenance

• Assist in the development of an effective Human Resource, Administration, Transport and Maintenance procedures;
• Coordinate activities leading to directorates targets in the region as indicated in the Annual Performance Contract, Strategic Plan, Judiciary Transformation Framework and other reform programmes that Judiciary may participate in;
• Oversee the annual staff performance target setting and appraisal as part of the reward management system;
• Prepare annual Regional directorate budget in conjunction with the Assistant Finance Director;
• Ensure the implementation of human resource and administration strategies in the region in line with the integrated comprehensive strategic framework;
• Assist in the planning, co-ordination, organization and direction of human resource and administration functions in the region;
• Act as the secretary to the Regional Human Resource Advisory Committee;
• Facilitate the dissemination of policies, regulations and other communications from the Headquarters to the Region;
• Analyze the staffing levels in the Region and make proposals for succession planning;
• Analyze the utilization and proper deployment of human resource in the Region;
• Analyze staff progression in the Region and make proposals for career development;
• Supervise, guide, counsel, mentor, train and develop staff working under him/her.

Person Specification

The successful candidate will:

• Possess a Masters degree in Human Resource Management/Industrial Relations/ Public or Business Administration (Human Resource Management) from a recognized University/ Institution;
• Have at least 9 Years experience in leading the Human Resource and Administration function of a busy organization;
• Be a member of a relevant professional organization.

Regional Principal Human Resource And Administration Officer, 

 

Scale PLS 13, No. Of Posts: Six (6)

Reporting to the Regional Resident Judge (and functionally to the Director, Human Resource & Administration) the incumbent will provide leadership in Human Resource and Administration functions in a small region. 

 

The size of a Region is determined by the number of court stations in the Region.

The Principal, Human Resource & Administration Officer will co-ordinate a number of sections in the Human Resource and Administration Directorate at the Regional Headquarters and will be the overall in-charge of the devolved Human Resource & Administration function in the Counties and Court Stations in the Region. 

 

Duties and responsibilities will depend on the area of deployment and will be similar to those of the Assistant Director Human Resource & Administration but for the smaller region.

Person Specification

The successful candidate will:

• Possess a Masters degree in Human Resource Management/Industrial Relations/ Public or Business Administration (Human Resource Management) from a recognized University/ Institution;
• Have at least 6 Years experience in leading the Human Resource or Administration function of a busy organization;
• Be a member of a relevant professional organization.

Person Specification

The successful candidate will:

• Have a Masters degree in Business Administration (Finance or Strategic Management) or a Masters degree in a Finance/Accounting/Economics or equivalent;
• Have at least 12 years experience leading a finance function of busy a organization
• Be a CPA (Kenya) or equivalent
• Be registered with the Institute of Certified Public Accountants of Kenya (ICPAK) and Registration of Accountants Board (RAB);
• Be proficient in computer applications with strong emphasis on data and financial management software.

Assistant Director Of Finance,

 

 Scale PLS 14, No. Of Posts: Twelve (12)

Overall purpose of the job

Reporting to the Regional Resident Judge (and functionally to the Director, Finance) the incumbent will provide leadership in Finance, Planning and Accounting in a large region.

The Assistant Director, Finance will co-ordinate a number of sections in the Finance, Planning, and Accounting Directorates at the Regional Headquarters and will be the overall in-charge of the devolved Finance, Planning, and Accounting functions in the Counties and Court Stations in the Region. 

 

Duties and responsibilities will depend on the area of deployment the incumbent will be required to:-

• Be the overall in-charge of the Finance function in the Region;
• Coordinate all Finance, Planning and Accounting functions of the Region;
• Assist in the development of an effective Finance, Planning and Accounting procedures in the Region;
• Coordinate activities leading to directorates targets in the Region as indicated in the Annual Performance Contract, Strategic Plan, Judiciary Transformation Framework and other reform programmes that Judiciary may participate in;
• Carry out Finance and Accounts Directorates’ annual staff performance target-setting and appraisal as part of the reward management system;
• Prepare annual Regional budget for the Judiciary;
• Ensure the implementation of Financial, Planning and accounting strategies in the region in line with the integrated comprehensive strategic framework;
• Facilitate the dissemination of Financial, Planning and Accounting policies, regulations and other communications from the Headquarters to the Region;
• Supervise, guide, counsel, mentor, train and develop staff working under him/her.

Person Specification

The successful candidate will:

• Have a Masters degree in Business Administration (Finance or Strategic Management) or a Masters degree in a Finance/Accounting/Economics or related discipline from a recognized University/Institution;
• Have at least 9 years experience leading a finance function in a busy organization;
• Be a CPA (Kenya) or equivalent
• Be registered with the Institute of Certified Public Accountants of Kenya (ICPAK) and Registration of Accountants Board (RAB);
• Be proficient in computer applications with strong emphasis on data and financial management software.
• Have demonstrated professional competence in public financial management

Regional Principal Accountant, 

 

Scale PLS 13, No. Of Posts: Five (5)

Overall purpose of the job

Reporting to the Regional Resident Judge (and functionally to the Director, Finance) the incumbent will provide leadership in Finance, Planning and Accounting in a smaller region.

The Principal Accountant will co-ordinate a number of sections in the Finance, Planning, and Accounting Sections at the Regional Headquarters and will be the overall in-charge of the decentralized Finance, Planning, and Accounting functions in the Counties and Court Stations in the Region. 

 

Duties and responsibilities will depend on the area of deployment and will be similar to those of the Assistant Director of Finance for a smaller region.

Person Specification

The successful candidate will:

• Have a Masters degree in Business Administration (Finance or Strategic Management) or a Masters degree in a Finance/Accounting/Economics or related discipline from a recognized University/Institution;
• Have at least 9 years experience leading a finance function in a busy organization;
• Be a CPA (Kenya) or equivalent
• Be registered with the Institute of Certified Public Accountants of Kenya (ICPAK) and Registration of Accountants Board (RAB);
• Be proficient in computer applications with strong emphasis on data and financial management software

Assistant Director, ICT  

(Networks And System Administration) - Headquarters

PLS 14, No. Of Posts: 1 (One)

Overall purpose of the job

Reporting to the Director ICT the incumbent will provide leadership in Networks and System Administration in the Judiciary.

Duties and Responsibilities:

The incumbent will be required to:-

• Coordinate Systems and Network administration (security management, user account management, e-mail systems including e-mail web server and internet access);
• Administer the Judiciary Information and Communications Network; make required adjustments to the network to ensure optimum network performance;
• Install, upgrade, configure, and repair local and wide area network hardware and infrastructure;
• Ensure the security of data from internal and external attack.
• Perform technology needs analysis;
• Advise on plans, implementation, and support of the network and computing infrastructure;
• Design and manage network infrastructure projects according to agreed upon budgets and schedules;
• Administer and maintain the electronic mailing and intranet systems;
• Coordinate with vendors to schedule releases of network software updates.
• Administer and maintain the voice telephone network though out the entire Judiciary, including blackberry support;
• Identify staff development requirements and advising Management.
• Allocate work to staff in the division;
• Appraise staff;

Person Specification

The successful candidate will:-

• Possess a first degree in Information Technology or its equivalent from a recognized institution;
• Possess a Masters degree in Information Technology or equivalent..;
• Have at least 6 years experience leading an ICT function in a busy organization;
• Possess an appropriate certification from a recognized institution

Assistant Director, ICT  

(Hardware) – Headquarters 

 

PLS 14, No. Of Posts: 1 (One)

 

Overall purpose of the job

Reporting to the Director, ICT the incumbent will provide leadership in Hardware specifications and maintenance in the Judiciary.

Duties and Responsibilities:

The incumbent will be required to:-

• Coordinate receipt and allocation of IT assets and ensure optimal deployment of resources.
• Maintain an ICT Assets Register.
• Coordinate liaison with maintenance service providers.
• Install, assemble and configure all computers and peripherals such as servers, monitors, printers, scanners and related hardware.
• Troubleshoot problems with computers; make repairs and corrections where required.
• Ensure that all servers and other IT equipment in the Judiciary are properly maintained and kept in working order.
• Ensure that ancillary equipment that impact on ICT like air conditioners, fire suppression, UPS equipment and electricity generators are in serviceable state throughout the Judiciary.
• Implement, test and manage the Judiciary’s disaster recovery programme.
• Maintain an aggressive backup strategy for all production databases.
• Coordinate the management of servers, ensuring that each server has 100% uptime.
• Supervise ICT equipment suppliers to ensure that their service level agreement maintenance is carried out satisfactorily.
• Coordinate the support of server and desktop hardware.
• Diagnose hardware problems, and advising the Director
• Identifying staff development requirements and advising Management.
• Allocate work to staff in the division.
• Appraise staff.

Person Specification

The successful candidate will:-

• Possess a first degree in Information Technology or its equivalent from a recognized institution;
• Possess a Masters degree in Information Technology or equivalent..;
• Have at least 6 years experience leading an ICT function in a busy organization;
• Possess an appropriate certification from a recognized institution

Assistant Director, 

ICT (Applications And Databases) –Headquarters 

 

PLS 14, No. Of Posts: 1 (One)

Overall purpose of the job

Reporting to the Director, ICT the incumbent will provide leadership in Applications and Databases.

Duties and Responsibilities:

• Conduct needs analysis of user requests and advice on the acquisitions or development of all applications and upgrades.
• Manage the installation of all applications.
• Coordinate implementation and training of all applications.
• Manage the customization of all applications.
• Manage the systems development life cycle.
• Prepare programs and systems documentation.
• Preparing training documentation and carry out the same.
• Advise on version and migration controls.
• Ensure that any relevant appropriate user licenses are maintained.
• Liaise with applications systems providers to ensure all upgrades are received and updated. Maintaining, tuning and troubleshooting all databases.
• Research on and apply supplier patches to the databases and ensuring that databases are at the same version and patch level.
• Provide ongoing database technical support to the Judiciary.
• Enact an aggressive backup strategy for all production databases.
• Develop and enforce database and OS-level security policies for data protection.
• Create and improve database administrative programs.
• Maintain contractual agreements with database providers, including licensing and support.
• Recommend optimal hardware configurations for new server purchases.
• Identify staff development requirements and advising Management.
• Allocate work to staff in the division.
• Appraise staff.

Requirements for appointment:

The successful candidate will:-

• Possess a first degree in Information Technology or its equivalent from a recognized institution;
• Possess a Masters degree in Information Technology or equivalent..;
• Have at least 6 years experience leading an ICT function in a busy organization;
• Possess an appropriate certification from a recognized institution

Core competencies

In addition to the specifications given for each of the jobs the applicants should have the following core competencies:

• Excellent planning and organizational skills;
• Excellent communication skills with the ability to prepare and present concise oral and written reports;
• Be a person of high integrity and ethical conduct;
• Have strong leadership skills;
• Have clear understanding of the role of Judiciary in realizing the demands of the Constitution, Vision 2030 goals and other policy documents of the Judiciary
• Have good Information Communication Technology skills;
• Have good customer care and public relations skills;
• Have good interpersonal relations skills and be a team player;
• Have the ability to work under minimal supervision;
•  Have clear understanding of the role of Judiciary in realizing the demands of the Constitution, Vision 2030 goals and other policy documents of the Judiciary;
• Be a person of high integrity and ethical conduct; and
• Have strong leadership skills.

Possession of managerial skills in planning, budgeting and project management will be desirable for all these positions.

All applications should be made through the Judiciary Website www.judiciary.go.ke/jobs/

So as to reach the Chief Registrar not later than 3rd of October, 2012.

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Site Agent and Office Administrator Jobs in Nairobi Kenya

A Property Developer in Nairobi is looking to fill the following positions: 

 

Site Agent

 

Reporting directly to the Project Manager the Site Agent will:

• Ensure that all works on assigned sites are on schedule
• Ensure that all the works on the assigned sites are done to the specs spelt out by the Project Engineer
• Schedule the materials requirements by placing timely request and ensuring that the materials are delivered on time
• Inspect and confirm by counting that all deliveries are of specified qualities and quantities
• Ensure that all materials required on site are in accordance with purchase orders
• Ensure that all requisitions raised are in accordance with known/certain standards and specifications avoiding any ambiguities
• Ensure all deliveries on site are signed and delivered to the head office
• Account for any petty cash given out for the works
• Ensure that all materials on site are accounted for and stored in a safe and good place
• Ensure that the contractor is issued with the materials in accordance to his/her requisition
• Ensure safety and all building statutory requirements are adhered to during construction
• Give daily reports on programmes of works as required
• Coordinate & supervise various professionals on site
• Do other duties and other projects as directed by the project manager

Required qualifications, skills and attributes:

• Bachelors Degree/HND/Diploma in Building Construction
• 6 years hands on experience in a busy construction site
• Over 35 years of age
• Computer Literate

Office Administrator
 

Reporting to the Project Manager, the Office Administrator will:

• Be in charge of the head office
• Ensure that the office is presentable in all aspects to reflect the company’s objective
• Act as first contact person between stakeholders/investors and the company
• Give all relevant information to would be investors and existing investors
• Keep contacts and addresses of all would be investors and investors
• Ensure all correspondences to the company are attended to promptly
• Ensure all statutory licenses for running the office are in order
• Keep and maintain all documents in safe custody and in good manageable system
• Prepare and maintain Directors` files for Board meetings
• Ensure all Directors are informed in time of all the Board meetings and any other Ad hoc meetings as directed by the Chairman/Project Manager
• Ensure the website information is current
• Receive all invoices from suppliers and deliveries from the sites and merge them for onward transmission for payment to Accounts office
• Receive request for materials from the site agent/Project Manager and make purchase orders to the prequalified suppliers.
• Liaise and trace timely deliveries of all purchase orders
• Supervise other office staff as required and assign duties

Required qualifications, skills and attributes:

• Must have at least a business related diploma
• Must have at least 5 years relevant experience
• Must have excellent communication skills
• Have attention to detail
• Maintains strict confidentiality in all matters
• Must be over 35 years of age

Interested candidates should send their application and must indicate current/last salary and expected salary, together with a copy of their CV to tmionki@echelonhc.com before 27th September 2012.

Only shortlisted candidates will be contacted.

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