UN Women Finance, Human Resources, Procurement and ICT Interns Jobs in Kenya

Terms of Reference: Intern
 

Position: Finance, Human Resources, Procurement and ICT Interns, UN Women Regional Office in Nairobi
 

Duration: 3 months between 1st May 2014 and 31st July 2014
 

Time: The work will be full time with an expected amount of 40 hours per week
 

Under the direct supervision and guidance of Unit Heads in Finance, Procurement and ICT and overall guidance of the Operations Manager, the intern will assist the Operations team and in various activities. 

A work plan with achievements for the duration of the Internship and learning opportunities will be agreed upon.
 

Tasks and responsibilities

• Provide administrative support to the Finance, Human Resources, IT and Procurement Officers.
• Support the Operations team in the administrative filing and archive system;
• Provide general IT support; and
• Provide support in setting up work flow processes and systems.
• Assist in logistical and operational support of the operations team.
• Provide administrative support in financial tasks, including finance records management and auditing
• Assist in financial closure of projects
• Assist the procurement team with requisition management.
• Implement the payment advisory delivery system through modifications in the ERP vendor database
• Review and update the vendor database for duplicate vendors and vendors not used for the last 24 months.
• Assist with the management of database and IT applications development.
• Provide other assistance for the operations team as required.
• Assist the HR Unit with the staff selection process. This includes, screening applications, supporting logistics of interview panels and technical assessments, carrying out reference checks etc.
• Provide support on internal communication efforts relating to HR issues and learning management processes.
• Provide support in setting up work flow processes and systems related to HR.
• Assist in logistical and operational support of the recruitment team.
• Partner with the Learning Intern to develop internship programme systems and support mechanisms.

Qualifications and Experience

• Ongoing Masters Degree in Finance, IT, Human Resources, Procurement or related field.
• Experience in Operation duties and working in an international environment
• Fluency in English
• Ability to think and work logically and work precisely with attention to detail
• Ability to write clearly and concisely
• Strong IT knowledge and computer skills;
• Initiative, sound judgment and demonstrated ability to work harmoniously with staff members of different national and cultural backgrounds.

Learning Elements

• Increased understanding of UN Women’s work and the UN system
• Learning different aspects of Operations in an international environment
• Meeting and networking with UN Women colleagues in other units
• Work as a team member in a multicultural setting

Applicants should e-mail their complete application form available on the Internship Programme
webpage http://www.unwomen.org/about-us/employment/internship-programme/
along with their CV to consultancies.eharo@unwomen.org with the following subject line:
Operations Internship, as soon as possible but not later than 21st of April, 2014

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Oxfam Shared Services Centre Manager Job in Nairobi Kenya

Job Vacancy: Manager - Shared Services Centre
 

Location: Nairobi, Kenya
 

Contract Type: (Open Ended)
 

Level: C1-National

Background: Oxfam is one of the world’s leading International Humanitarian Agencies, assisting people affected by poverty, natural disasters and conflict throughout the world. 

With over 5,000 staff and dedicated volunteers in more than 90 countries, Oxfam is able to achieve the greatest impact to alleviate poverty and suffering through combining emergency response work, long-term development programmes, and campaigning for lasting change. 

The Horn, East, and Central Africa (HECA) region is the largest region within Oxfam, covering eight countries including Democratic Republic of Congo, Ethiopia, Kenya, Rwanda, Somalia, South Sudan, Tanzania and Uganda.

The Regional Centre is based in Nairobi and provides leadership and strategic support to the Oxfam country programmes.
 

Oxfam GB is currently reviewing its business processes and the business support structure with a view to creating an ideal structure in line with a Single Management Structure (SMS) approach while considering the Countries as Key Business Units (KBU) with specific responsibilities in delivering programmes that meet the needs of all the units both based in Nairobi or depending on Nairobi for support. 

This will lead to more efficient and effective ways of delivering business support services to the Nairobi based units and enable more effective ways of working with HECA region. 

Consequently, a Shared Services Centre has been created to take over all the transactional work currently being carried out in each separate unit. 

Thus, the operational transactional business support functions in Finance, Human Resource, Logistics, Administration and IT have been brought together into one independent, customer centric/business support functional centre.

The Role
 

We are looking for an experienced all-round business leader with exemplary people management and customer service competencies, grounding in Finance, Human Resources, Logistics and Procurement, working knowledge of IT and Administration, as well as excellent and demonstrable background in establishing and managing a shared services Centre in a reputable organisation.
 

The successful candidate will report to the Regional Business Support Manager with accountability to the Shared Services Governance Board.

Key responsibilities include:

• To implement the strategic vision and scope of the Shared Services Centre.
• To design a Shared Services Management Framework.
• To develop policies, transactional processes and procedures aligned to the Shared Services Centre strategic vision and objectives.
• To provide leadership of the Shared Services Centre, ensuring effective transition, building and embedding customer centric attitudes and sustainable results.
• To drive process improvements and operational efficiencies.
• To implement improved results based business processes.
• To design and implement an effective system for measuring and reporting on service delivery standards.
• Management of the Shared Services Centre budget.
• To effectively manage risks in all the transactional services.
• To oversee all the transactional business support services including Logistics and Administration, HR, Finance and Procurement services ,ensuring effective delivery of shared transactional support to the operations of Country Programmes.
• To motivate, develop and grow the Shared Services Centre staff.
• Collaborating with business units, develop appropriate Service Level Agreements (SLA’s).

The Person
 

To succeed in this role, you must be a professionally qualified Shared Services Centre Manager, preferably with 8 years experience in a large and /or complex organization and have:

• MBA, professional qualifications in the areas of Finance, HR, Logistics and Administration and IT.
• Ability to operate and think strategically, proven analytical skills, problem solving and firm decision making.
• An understanding and appreciation of gender and diversity considerations within key areas of responsibility and commitment to addressing inequalities in the workplace and programmes.
• Thorough understanding of information systems and information technology with a sound knowledge of their development and capabilities.
• Demonstrable good customer service experience.
• Excellent people management skills and ability to manage a large team with multiple professional disciplines in a dynamic fast-paced programme environment.
• Previous experience of establishing and leading an effective Shared Services Centre.
• Professional knowledge and demonstrable experience and a track record of leading at least three of the core shared services business support functions. (Finance, HR, Logistics and Procurement) with value addition and effectiveness.

This is a great opportunity for a dedicated and dynamic professional. 

If you believe you are the candidate we are looking for, please submit your application and CV and a covering letter explaining your interest in and addressing the key competencies for the post, plus a day time contact by applying online at www.oxfam.org.uk/jobs, Ref: INT0382

Closing date: 25 April 2014.

Only shortlisted candidates will be contacted.

We are committed to ensuring diversity and gender equality within our organization.

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Avery East Africa Sales Representatives and Service Technicians Jobs in Kenya

Avery East Africa (AEA) Limited the market leader in Weighing & Coding equipment, generators and
industrial bearings is seeking to recruit for the following vacant positions in our Kenya branch.

We are looking for dedicated and self-motivated individuals of high integrity, who are keen to achieve results, excellent time management skills and strong team playing skills.
 

Technical Sales Representatives
 

Nairobi Branch

• Generators
• Weighing Equipment
• Weighing Equipment (Distribution Channel Sales)
• Coding & Marking Equipment
• Industrial Products (Bearings)
• Product Support (Contracts & Spare Parts)

Mombasa Branch

• Weighing Equipment

Qualifications, Knowledge and Experience
 

Sales Representatives
 

The candidate should be a holder of BSc Mechanical/Electrical Engineering equivalent, Post graduate diploma in Sales and Marketing will be an added advantage, 2 Years’ experience in a busy medium or large organization with a valid driving license.

Service Technicians
 

The candidate should be a holder of HND or Diploma in Electrical/ Electronic Engineering or equivalent with good working knowledge in Servicing & Installations of Gensets (for the generators service technician), servicing & Installations of Coding & Marking equipment, Photocopiers & Printing equipment (For the Coding service technician), 2-5 Years’ experience with a valid driving license.
 

NB: Service Technician - Generators should be in possession of a class A -1 Electrician Certification.
 

Interested and qualified candidates should email their CV’s addressed to the Human Resources Manager to hr@averyafrica.com giving details of their day time contacts, names and contacts of three referees. Candidates are requested to state their current remuneration package.

Applications to reach the Human Resources Manager by COB 18th April, 2014.

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Kenya Red Cross Society Fire Station Officer Job in Dadaab Kenya

Kenya Red Cross Society is one of the largest humanitarian organisations in Kenya. 

Its vision is to be the most effective, trusted and self-sustaining humanitarian organisation in Kenya.
 

The Society is looking for a qualified person to fill the following position:
 

Position Title: Fire Station Officer
 

Reporting to: Head of Operations
 

Job Location: Dadaab

Job Description: Reporting to the Head of Operations, the Fire Safety Officer is responsible for the effective functioning of the Fire station including the provision of firefighting capacity, fire protection,
fire prevention planning, education and training to residents and staff in the Dadaab Refugee complex.
 

Duties and Responsibilities

• Initiate and lead capacity building activities for Dadaab fire section to ensure readiness for timely response to fire, transport accidents, search and rescue, and all fire loss prevention measures.
• Perform the duties of fire command in the station and implement appropriate action during emergency situations.
• Conduct continuous fire hazard assessment in the area of responsibility and prepares reports.
• Develop maintenance schedule for all station equipment, trucks, etc.
• Develop administrative policies, systems, programs and standard guidelines relating to fire prevention, protection, suppression, investigations, trainings, and all other related activities within the stations.

Minimum Qualifications

• Diploma in fire Engineering
• Certificate from the institution of Fire engineers
• Over three (3) years’ experience working in a fire safety industry.

Key Competencies

• Ready to work in difficult environmental conditions
• Strong leadership, team building, conflict resolution and ability to deliver the Society’s strategic objectives
• Demonstrated proficiency in computer applications such as word processing, spreadsheets, data-base, email and utilization of the internet

Applications must contain: Letter of application, curriculum vitae, copies of relevant certificates, address and contacts of two referees.

All applications should be sent to:

The Secretary General
Kenya Red Cross Society
P. O. Box 40712-00100
Nairobi

So as to reach him by Friday, 25th April 2014 by 5.00pm.

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ICRC Assistant HIV Workplace Program Coordinator Job in Kenya

The International Committee of the Red Cross (ICRC) is an impartial, neutral and independent organisation with the exclusively humanitarian mission to protect the lives and dignity of victims of war and internal violence and to provide them with assistance. 

It also endeavours to prevent suffering by promoting and strengthening International Humanitarian Law and universal humanitarian principles.

The ICRC’s Regional Delegation in Nairobi co-ordinates the institution’s humanitarian activities in Kenya, Tanzania and Djibouti. 

It also runs Regional specialist units that provide support and expertise to the ICRC’s delegations in Africa.
 

Assistant HIV Workplace Program Coordinator
 

The ICRC Regional Delegation in Nairobi is seeking for an experienced and highly motivated person to fill the above-mentioned position.
 

Job Profile: The Assistant HIV WPP supports a number of Delegation and their Sub-delegations in Eastern and Southern Africa in their implementation of the ICRC medical policy, especially by being responsible of the Health Focal Points: Nurses and Doctors posted in each country.

Responsibilities:

• Evaluate medical centres, Medical insurance and hospital services with the Health Focal Points of these countries in order to guarantee good access to healthcare for ICRC staff. Where there is no Health Focal point, evaluate for the Administrative Coordinator and Head of Delegation.
• Develop a network of organisations working in the fight against HIV as Global Fund, World Bank, local NGO (locally and regionally) and advise the Head of Delegation and the Administrative Coordinator accordingly.
• Run the HIV-Workplace Program in Kenya – Tanzania – Djibouti (Maisha Plus program).
• Maintain a good network of health partners involved in HIV programs to guarantee the smooth deployment of the HIV Workplace program policy in each Delegation and Sub-delegations.
• Benchmark to private and public enterprises/ organisations for research on best practice and proper monitoring and evaluation of the program where he/she represents the ICRC institution.
• Assist Health Focal Points draw plan of actions, discuss and present their corresponding budget at the Delegation level. (Intervention to the Administrative Coordinator level).
• Analyse biannual and annual report with the Health Focal Points.
• Help the Health Focal Point to carry out various results oriented activities, like, HIV testing at the workplace.
• Support the health team in the implementation of preventive measures as habitat conditions, malaria prevention, hygiene etc….
• Conduct HIV sensitization sessions for employees in different countries / contexts.

Minimum requirements:

• Diploma / Degree in nursing or Degree in medicine.
• Professional experience: Minimum 4 years in clinical management of STI and AIDS.
• Professional experience of a minimum 3 years in Peer Educator Training.
• Proven analytical skills (health problem analysis, proposals…)

Other requirements:

• Good organizational and analytical skills;
• Good interpersonal and reporting skills;
• Ability to work independently.

Interested and qualified persons, with the required experience are invited to submit their application to the Head of Human Resources on the below address, before 25th of April of 2014. 

Please include; Detailed curriculum vitae, copies of certificates, current and expected remuneration and contact details of three referees.

Please note that only short-listed candidates will be contacted. 

Canvassing will lead to automatic disqualification

International Committee of the Red Cross,
Nairobi Regional Delegation, Denis Pritt Road, 

P.O.Box 73226, 

Nairobi, 00200, Kenya

E-mail: nai_hr@icrc.org

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ICRC Engineer Data Manager Specialist Job in Nairobi Kenya

The International Committee of the Red Cross (ICRC) is an impartial, neutral and independent organisation with the exclusively humanitarian mission to protect the lives and dignity of victims of war and internal violence and to provide them with assistance. 

It also endeavours to prevent suffering by promoting and strengthening International Humanitarian Law and universal humanitarian principles.

The ICRC’s Regional Delegation in Nairobi co-ordinates the institution’s humanitarian activities in Kenya, Tanzania and Djibouti. 

It also runs Regional specialist units that provide support and expertise to the ICRC’s delegations in Africa.
 

Engineer Data Manager Specialist
 

The ICRC Regional Delegation in Nairobi is seeking for an experienced and highly motivated person to fill the above-mentioned position.

Job Profile: Since 2011, the ICRC formally made the commitment to integrate principles of sustainable development in its modus operandi. 

To develop coherent, adequate and feasible solutions throughout the organization, technical expertise is needed, in order to analyse databases and to provide concrete and relevant answers to issues and requests coming from the field.
 

To support this approach, the ICRC is opening an “engineer data manager specialist” position to be in charge of the management and the analysis of the data base for the sustainable development unit.

Responsibilities:

• Creating and maintaining a database for indicators for sustainable development analysis, reporting on this regularly.
• Use of specific IT tools, such as Life Cycle Analyses, to analyse the potential environmental impacts of some products used in delegations and in the field. This method measures the potential environmental impacts during different stages of life of a given product, in order to help make a more informed decision on the use of this product.
• Maintain and update an ICRC electronic platform (Intranet site) to facilitate the exchange of information, norms and best practices among delegations and describing sustainable development issues.
• Explain and promote, through documents, presentations, or via the ICRC electronic platform, the findings related to the analyses.

Minimum requirements:

• Master’s degree in environmental engineering.
• Minimum three years of experience in a data management environment.
• Strong ability to use a variety of computer software and tools for data management analysing.
• Strong analytical skills with the ability to look at cross cutting issues related to sustainable development.
• Excellent written and verbal English communication skills. Knowledge in French would be an asset.
• Be results-focused and solutions-oriented.
• Strong motivation in sustainability issues.

Other requirements:

• Good organizational and analytical skills;
• Good interpersonal and reporting skills;
• Ability to work independently.

Interested and qualified persons, with the required experience are invited to submit their application to the Head of Human Resources on the below address, before 23rd of April 2013.

Please include; Detailed curriculum vitae, copies of certificates, current and expected remuneration and contact details of three referees.

Please note that only short-listed candidates will be contacted. 

Canvassing will lead to automatic disqualification 

International Committee of the Red Cross,
Nairobi Regional Delegation, Denis Pritt Road, 

P.O.Box 73226, 

Nairobi, 00200, Kenya:

E-mail: nai_hr@icrc.org

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UNDP Kenya Information Centre for Extractive Sector Coordinator Job Vacancy

UNDP Kenya invites applications for the following position:
 

Position Information
 

Post Title: Coordinator, Information Centre for Extractive Sector
 

Contract Type: Service Contract
 

Grade/Band: SB4
 

Direct Supervisor: Task Manager, African Development Bank (AfDB)
 

Duration: One year, renewable subject to funding and performance
 

Date of Issue: 11 April 2014
 

Closing Date: 25 April 2014

Background: With the increasing prospects for oil, gas, and minerals in Kenya, the African Development Bank (AfDB) in collaboration with the Government of Kenya and other stakeholders has established the Information Centre for the Extractives Sector to promote knowledge and evidence-based stakeholder dialogue. 

The Centre aims to become a credible and relevant source of information on the extractive sector in Kenya, and to promote the sustainable development of the extractive sector in Kenya though collecting, collating and sharing information to various partners.

The Centre will be headed by the Coordinator, who will be assisted by a team of technical experts and support personnel within the AfDB, funded and contracted by several development partners.

He/she will report to the designated AfDB Task Manager, under the ultimate oversight of the Advisory Committee (comprised of the AfDB, Government of Kenya, UNDP Kenya, DFID and other contributing development partners).

Based on request from the AfDB to UNDP Kenya to jointly establish and operationalize the Secretariat, UNDP Kenya is recruiting a National Officer to be seconded to the AfDB to fill this position.

Required Skills and Experience
 

Education:

• Advanced university degree in public administration, political science, international relations or other relevant field. 

Experience:

• Experience and understanding of issues related to governance, public policy, and public engagement in the oil, gas or mining sectors.
• Minimum 7 years of relevant experience working in programme/policy advisory role, hands-on experience in design, coordination, implementation and monitoring and evaluation of development projects in Extractive Industries and establishing inter-relationships among international organizations and national governments.
• Knowledge of how to develop and implement public communication campaigns.
• Experience in entrepreneurship with good management and diplomatic skills.
• Experience in team management with ability to build and maintain high performance teams.
• Strong interpersonal skills, analytical and excellent communications and writing skills.
• Experience in building partnerships and working on Extractive Industries in Kenya, highly desirable. 
• An excellent network of contacts in industry, the public sector and civil society organizations working with extractive industries in Kenya will be a strong asset.

For the full terms of reference and application procedures please access the UNDP e-Recruitment portal through the following link -https://undpcareers.partneragencies.org/

Notice

UNDP, as a matter of practice, does not charge any application, processing or training fee at any stage of the recruitment process.

“UNDP is an equal opportunity employer which strives to achieve overall balance in its staffing patterns”.

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Litigation Advocate Job in Mombasa Kenya

A well established and busy medium sized law firm in Mombasa requires the services of a Litigation Advocate who must meet the following qualifications:-

• A good academic record with a minimum upper 2nd class honours LLB degree from a recognized university;
• Holds a current Practising Certificate and is in good standing with the Law Society of Kenya;
• At least three years’ post-qualification experience in a respectable city law firm;
• Has been at the cutting edge of litigation in the last two to four years and has in the process been exposed to commercial and civil litigation, constitutional, judicial review, land and labour matters.
• Exposure to arbitration/ADR would be an added advantage;
• Computer literate;
• A highly motivated performer with a results oriented approach, capable of working well under pressure with minimum supervision;
• Be of high integrity;
• An adept pleader capable of preparing, handling and managing cases to their conclusion;
• Good and effective communication, presentation and analytical skills;
• A team player, with demonstrated organizational and inter-personal skills.

A competitive remuneration package, excellent career development and partnership opportunities will be available to the successful candidate.

Interested candidates should submit applications via email (which must include detailed CVs, copies of Degree and other qualifications, and names and contacts of three referees) to: jobseekers685@gmail.com

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MEDS Purchasing Manager and Management Trainees Jobs in Kenya

Mission For Essential Drugs and Supplies (MEDS) is a registered trust of the Kenya Conference of Catholic Bishops (KCCB) formerly Kenya Episcopal Conference (KEC) and Christian Health Association of Kenya (CHAK) with the mandate to provide reliable, quality and affordable essential drugs, medical supplies, training and other pharmaceutical services. 

The organization is currently enhancing its operations for business growth and seeks to fill in the following vacant positions:-
 

Purchasing Manager
 

Job Purpose: To Develop and manage a supplier base and contracts for reliability and
competitiveness.
 

Job Reports To: Head of Operations
 

Key Responsibilities:

• To draw up service contracts for effective execution and performance monitoring
• To co-ordinate purchasing activities to meet organizational needs
• To Negotiate for capital item purchases for cost effectiveness
• To Manage the tender process for quality, cost effectiveness and efficiency
• To maintain a data base on market prices, commodity list, alternative products and sources to facilitate decision making
• To address supplier performance issues for efficiency
• To plan and control sectional budget to optimize utilization of resources
• To ensure efficient performance management to achieve operational objectives

Job requirements:

• Level of Education: Bachelors in Pharmacy
• Professional/Additional Qualifications: Business related qualification will be added advantage.
• Experience: Over 5 years’ hands on experience in medical supplies & pharmaceutical procurement
• Job skills/Behavioral Attributes: a person with a high level of integrity, good negotiation skills, good interpersonal relations with excellent communication, organization, analytical and developed computer skills.

Management Trainees
 

Job Purpose: To undergo six (6) months internal training on MEDS operations, with possibility of permanent employment subject to satisfactory performance.
 

Job Reports To: Warehouse Manager
 

Job Requirements

• Level of Education: Bachelors in Pharmacy
• Professional/Additional Qualifications: Diploma in Business related field will be added advantage.
• Experience: Not relevant but completed the required post-qualifying internship program
• Job skills/Behavioral Attributes: Attention to detail, team player with a high level of integrity.

If you are up to the challenge and possess the necessary qualifications and experience please send
your CV and application letter to reach the address below by latest 25th April 2014.

The Human Resources Manager
P. O. Box 78040 – 00507, Viwandani
Nairobi, Kenya

Or Email: hr@meds.or.ke

We shall only contact the short-listed candidates.

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