Job Title: Finance and Administration Officer

Department: Finance and Administration

Reports to: Executive Director

Key areas of responsibility

As the FAO your role will entail management of the financial, administrative and human resource systems at Ufadhili Trust.

The Finance and Administration Officer will have the following key responsibilities:

Ensuring all financial transaction in the organization are properly recorded.

Post all financial transaction in the organization’s computerized accounting system.
  • Preparation of financial reports to donors within the stipulated deadlines.
  • Preparation of quarterly financial reports for presentation to the Executive Director and the Board.
  • Preparation of end year financial reports.
  • Oversee the annual external audit exercise.
  • Preparation of the annual operational budgets in liaison with the program staff.
  • Preparation of the monthly payroll and ensure that all statutory deductions are remitted to the respective authorities on a timely basis.
  • Together with the program team develop grant budgets for funding.
  • Maintain and update the fixed assets inventory.
  • Safeguard the organizations assets.
  • Participate in material and equipment procurement process.
  • Develop and maintain communication with Ufadhili’s bankers, suppliers and partners.
  • Manage logistical support and office administration.
  • Coordinate staff recruitment, selection, placement process and performance evaluation exercises.
  • Coordinate staff/board training and development activities.
Terms of employment
  • 1 year renewable contract.
Qualifications and Experience Desired
  • Bachelor degree holder in Commerce or related field.
  • CPA finalist.
  • Minimum 3 year post qualification experience
  • Computer skills especially using Quickbooks is desired.
  • Professional qualification in human resource management will be an added advantage
  • Experience in working for a not for profit organization is mandatory.
  • Experience in office administration shall be required.
  • Strong analytical and numeracy skills.
  • Excellent communication and interpersonal skills.
Qualified female candidates are encouraged to apply.

Interested candidates who meet the above criteria may submit their application letter with a 3- page CV, indicating current pay, email address and telephone contacts, by 30th September, 2011 to info@ufadhilitrust.org

Kindly state the Ref No. FAO 2011on the subject line.

Website: www.ufadhilitrust.org

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Job Title: Human Resource Manager

The Human Resource Manager will be responsible for designing, planning and co-ordinating all aspects of administration management of the company by establishing and managing the implementation of systems and procedures in accordance with the Standing instructions approved by the Management.

Description of Duties
  • To co-ordinate and to guide the Head of Departments in the preparation and evaluation of departments’ annual budgets, to consolidate the same into a company budget and to build in systems and procedures for monitoring performance against budget
  • Provide leadership and oversee the performance of the Administrative solutions functions
  • Develop and activate Administration solutions, policies systems and best practices to meet Organizational needs
  • Visit and carry out audits in liaison with the finance department of the various Kenyan offices to ensure compliance with policy and procedures and for operational efficiency
  • Ensure compliance with all relevant internal and external regulations relating to administrative issues of the company in general and to location in particular services
  • Serve as the main liaison person between the organization and the contractors and vendors for the installation and maintenance of the centralized services
  • Administration of Human Resource issues for all recruited staff such as benefits, leave and travel
  • Oversee the following areas of administrative services travel and ticketing, transport management, contracts and leases administration, events management inventory and asset management.
  • Develop and implement appropriate strategies around the Administrative structure and staff development that will enhance efficiency and effectiveness in the company
  • Provide oversight in the establishment of individual performance expectations for direct reports and regularly evaluate their performance against organizational objectives
  • To guide, lead and manage the staff in various departments in a manner that will foster good employee relations and to co-ordinate their activities to ensure consistency with the overall business objectives and maximization of performance
  • Ensure availability, application and evaluate internal control systems and procedures to maintain an up to date assets register
  • Fostering, nurturing principles and practices geared towards good corporate governance and compliance with statutory obligations
  • Provide leadership in the general office administration including ensuring the availability of adequate office furniture, equipment stationer space and sanitation
  • Guide the management on Kenyan Business Environment
  • To advise the Managing Director and the General Manager on the compilation of the company business plan including the preparation of estimates of income and additional sources of revenue capture, systems for the control of expenditure, and the development of a capital plan and methods of accumulating a capital reserve in order to implement the plan
Requirements:

Job Specifications

Professional Qualifications
  • University degree in Social Sciences
  • Diploma in Human Resources/Industrial Relations
  • Member of IHRM (K)
  • Masters degree in Social Sciences, Management or Business Administration desirable
  • Excellent skills in the use of SAP and HRIS will be an added advantage
  • 5 years progressive working experience
  • 3+ experience as a HR Manager or Assistant HR Manager
Key Result Areas
  • Effective Management of HR management programmes of the company
  • Sound Industrial relations
  • Effective systems for recruitment, retention, management and development of staff.
  • Enhanced integration and teamwork of all staff throughout the Company
  • Reasoned staff establishments and staff levels in the company.
  • A high degree of morale and discipline amongst all staff.
This job description is meant to be only a representative summary of the major duties and responsibilities performed by the jobholder.

The jobholder may be requested to perform job-related tasks other than those stated in this description.

Personal Traits, Qualities and Aptitudes
  • Good Interpersonal and communication skills
  • Ability to work independently as well as a team
  • Attention to detail and a good sense of procedures
  • IT tools proficient in the processing of information and communication
  • Mature with excellent interpersonal and communication skills,
  • Ability to work independently and as a team to manage work-related responsibilities,
  • Attention to detail, reliable and with ability to achieve high Quality Standards,
  • An efficient organizer,
  • A great sense of initiative and creativity in carrying out assignments,
  • Good analytical and writing skills
  • Honest, a pleasant personality and willingness to go an extra mile.
If you meet the above qualifications please send a cover letter stating your current salary and expected salary together with a recent curriculum vitae to recruitment@dpckenya.com.

Position will remain open until a suitable candidate is found.

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Samaritan's Purse is a nondenominational evangelical Christian organization providing spiritual and physical aid to hurting people around the world.

Since 1970, Samaritan's Purse (SP) has helped meet needs of people who are victims of war, poverty, natural disasters, disease, and famine with the purpose of sharing God's love through His Son, Jesus Christ.

Job Position: Program Nurses

Job Vacancies: Three Positions

Reports to: Nutrition Coordinator

Duty Station: Dadaab

Department: Kenya Programs

Following the declaration of food insecurity in the country and recommendations from the short rains assessment, SP intends to implement a Nutrition program in Garissa County targeting children below five years, pregnant and lactating women.

The nutrition Program seeks to reduce morbidity and mortality associated with malnutrition in the identified groups through provision of food and health services.

We are therefore seeking qualified candidates to fill the following job positions based in Garissa County, North Eastern Province, Kenya.

Job Responsibilities
  • Assist in the implementation of medical and feeding components of the IMAM program
  • Administer treatment of medical complications in children and pregnant/lactating mothers in compliance with program regulations
  • Oversee the implementation of a blanket preventative medicine initiative, including vitamin A supplementation, folic acid and iron for pregnant/lactating women, mebendazole, anti-malarials and measles vaccination
  • Assist in the admission of clients to appropriate stages of the program and/or outside treatment facilities
  • Create and maintain records on client health and progress, and coordinate with administrative assistant to document project activities
  • Participate in community-based health education, including training on preventative health care
  • Train and support program staff on basic health topics and build capacity of program staff to carry out IMAM activities
  • Assist the medical coordinator in additional program activities as requested
Person Specification

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

The requirements listed below are representative of the knowledge, skill, and/or abilities required.

Education
  • Diploma in Nursing
  • Must be a registered nurse with the nursing council
Experience
  • Two years experience in the nursing field
  • Experience in nutrition assessments and understanding of nutritional surveillance
  • Experienced and proven communication skills to patiently work with the national staff, partner NGOs, the local community
  • Strong organizational and supervisory skills.
  • Proven ability to work creatively and independently both in the field.
  • Be a strong team player and adept at creating a strong team spirit.
  • Highly motivated; with a desire to work with local communities.
  • Ability to work with culturally diverse groups of people.
  • Ability to travel and work in difficult conditions and under pressure.
Languages
  • Fluency in both written and spoken English and Kiswahili
Skills and knowledge
  • Excellent facilitation skills.
  • Excellent project management skills.
  • Excellent financial management skills including budget preparation, reporting and analysis of financial reports.
  • Excellent administrative skills.
  • Proficient computer skills.
  • Driver’s license and experience is required.
Character qualities
  • High level of motivation and proven ability to work independently both in the field and in the office.
  • Diplomatic and culturally sensitive.
  • Team player.
  • A strong Christian.
If you are interested in this position please send your C.V only and an application letter to hr@spkenya.org

Application deadline: Friday, September 28th 2011

Only short listed applicants will be contacted.

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