Terms of Reference for Call for Proposals Assistant
Job Ref No: KRDP/CfPA/2014 -2015
Position: Call for Proposals Assistant (CfPA)
Project Name: Kenya Rural Development Programme - ASAL Drought Management (KRDP ASAL DM)
Immediate supervisor: Call for Proposals Officer (CfPO)
Kenya Rural Development Programme (KRDP) is a programme funded by the European Union (EU) under Financing Agreement (FA) number KE/FED/022-067 signed between the Government of Kenya (GoK) and the European Union (EU) on 26th June 2011. The overall objective of the programme is to contribute to improved food security in Kenya.
The Call for Proposals (CfP) grant contracts is one of the activities implemented under the programme. Following a competitive selection process, seven Non-Governmental Organisations (NGOs) signed their grants in 2012 under KRDP, and other seven under Support to Horn of Africa Resilience (SHARE) in October 2014.
The CfP grants covers seventeen ( 17) counties, namely; Turkana, Samburu, Baringo, Isiolo, Marsabit, Samburu, Tana River, Wajir, Kitui, Kilifi, Kajiado, Narok, West Pokot, Tharaka Nithi, Embu, Makueni and Meru.
According to the KRDP Financing Agreement, the CfP grants will be funded by the EU through Drought Management Authority (NDMA) as the Contacting Authority (CA), and implemented by the NGOs.
The CA has the role of coordinating and supervising the CfPs, and is charged with the overall responsibility of overseeing the technical and financial implementation of the various projects as per the approved proposals, at the National and County level.
At the National level, the grantees will be required to send their progress reports and/or requests for any amendments to the proposal to the Contracting Authority for review, approval and further submission to the EU Delegation.
A Technical Support Unit (TSU) was set up to assist NDMA in the coordination, monitoring and supervision of the grants. Working under the TSU, the successful candidate will be expected to contribute to the realisation of the Project’s overall goals and objectives.
The Call for Proposals Officer (CfPO) and Call for Proposals Assistant (CfPA) will provide oversight, supervision, coordination and monitoring the implementation of projects financed under the Call for Proposals grant contracts contracted by NDMA and the SHARE grant contracts to be coordinated by NDMA.
Working under supervision of the Call for Proposals Officer (CfPO), the Call for Proposals Assistant (CfPA) is expected to contribute to the realisation of the project’s goal and objectives through undertaking of the following duties:
Specific Duties and Responsibilities:
- In collaboration with Call for Proposal Officer (CfPO), review progress reports submitted by the grantee and ensure that they are in conformity to EU formats, and subsequent submission to EU delegation
- In liaison with CfPO, organize for periodic joint NGO, KRDP/NDMA and EU supervision and M&E missions to appraise progress and implementation status of activities as per project result areas, and thereafter prepare a back to office for dissemination to all stakeholders
- Some supervisory and monitoring and evaluation ( M&E) roles have been delegated to NDMA county offices; in collaboration with the NDMA county officers (County Resilience Officer in Arid counties and County Response Officers in Semi- Arid Counties) ensure that NGOs implementing the CfP mainstream their activities within NDMA county coordination structures through the respective County Steering Groups (CSG); the NGOs are expected present their proposals to the CSG, and ensure frequent participation by providing periodic updates /reports
- Facilitate and supervise formation of CSG CfP Technical working groups (TWGs), to provide for an entry point for involvement and convergence for all stakeholders, so as to provide for necessary buy in, synergy and enable the sector technical officers provide technical back up, support trainings, and undertake regular county supervision and M&E.
- Represent NDMA in forums dealing with KRDP and SHARE projects
- Establish and maintain KRDP and SHARE CfP data base and filing system
- Support training in Community Managed Disaster Risk Reduction (CMDRR) and Participatory Disaster Risk Assessment (PDRA) whenever required
- Any other duties called upon to perform by CfP Officer
Academic and Professional Requirements:
- Bachelor’s degree or higher from a recognised university in social sciences, project management, development studies or any other food security related field.
- A minimum of two years relevant work experience
- Understanding of the unique characteristics of the Arid and Semi-Arid areas (ASALs), and specifically be familiar with the pastoralists’ livelihood systems, the challenges and development opportunities.
- Excellent communication and interpersonal skills, and the ability to engage effectively with a wide variety of stakeholders.
- Strong monitoring and evaluation skills.
- Strong report-writing skills.
- Excellent verbal and written communication skills with fluency in both English and Kiswahili.
- Ready to travel to all parts of Kenya and spend substantial part of his/her time in the field.
- Prior working experience in ASAL areas will be an added advantage
- Experience in facilitating CMDRR and PDRA training
Interested and qualified individuals should forward their applications including the detailed Curriculum Vitae
to the following e- mail address: vacancies @dmikenya.or.ke
to reach the undersigned not later than 17th November 2014:
The Imprest Administrator
KRDP - ASAL DM Project
P.O Box 8377 - 00200
Nairobi
Applicants are advised to quote the reference number for position applied for.
Applicants who will not have received feedback by 1st December 2014 should consider their applications unsuccessful.
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