Records Assistants


Age: 20 - 28 Years

Qualifications and Skills

A Graduate from any Recognized University, Diploma or Certificate from a college in East Africa in Information Studies or Archives Management .

Fluent and Articulate in English and Kiswahili

Excellent knowledge of Nairobi – Commercial Districts, Main Roads, Streets and Residential areas a must

Working Knowledge of Records Management

Office Organizational skills including data entry, report writing, filing , email correspondence

Experience in A Record Management Role or Archiving an added advantage

Work Experience
  • Work in an Archiving or Records Management Company 1-2 years will be an added advantage. (NOT A MUST)
  • Ability to work long hours
Tasks & Responsibility
  • Sorting , Packing, Indexing , Bar Coding of Documents
  • Manual Reports, Data entry, Report Generation, Dispatch, Filing and service scheduling
  • Will be required to lift packed boxes,
  • All Short listed Candidates will be tested in areas of proficiency

If you know that you meet these requirements write to us and attach the following:
  • Application Letter, indicating the position that you are applying for and its applicable reference number
  • Curriculum Vitae detailing physical residential address and minimum of 4 references and relevant recommendation letters (If you have worked before, the references must include previous employers.)
  • Copies of all relevant Certificates and Accreditations
  • 2 colour Passport size photographs
  • Current Certificate of Good Conduct (minimum 1 month old)
  • Copy of National Identity Card
  • Copies of NHIF and NSSF card if available
  • Copy of Pin Certificate
Email your application to:

Or Hand Delivery to:

Operations Director,
Airport North Road, off Mombasa
Road next to Cool IT Storage.

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Excellent Career Opportunities with Kenya Railways

1. Procurement Officer

2 Positions

The Procurement Officer will report to the Procurement Manager to assist in the management and co-ordination of the procurement function to ensure efficient and effective delivery of goods, services and works for the Corporation in line with the Public Procurement Act (2005) the Public Procurement Regulations.

Duties & Responsibilities
  • Ensuring timely, efficient and effective procurement of goods, services and works and disposal of obsolete and idle assets
  • Coordinating with user departments on procurement requirements;
  • Preparing tender documents and maintaining procurement/disposal related documents.
  • Assisting in providing technical advice and secretariat services for all procurement and disposal related committees;
  • Placing and processing Local Purchase Orders Conducting supplier evaluation and rating;
  • Supervising cash purchases /stores management/ inspection and issuance of goods
  • Any other duties that may be assigned.
  • Bachelors Degree in Commerce or Business related studies
  • Diploma in Purchasing and Supply Management or equivalent
  • 5 years post qualification relevant experience 3 of which should be in a similar position
  • Excellent interpersonal and communication skills
  • High integrity
  • Familiarity with public procurement guidelines and procedures
  • Team player
  • Strong analytical and negotiation skills
  • Computer literacy and familiarity with standard office computer applications
  • Ability to work under pressure and meet deadlines
2. Corporate Affairs Officer

Reporting to the General Manager Corporate Affairs & Public Relations through the Corporate Affairs Manager, the Corporate Affairs Officer will contribute in promoting and maintaining a positive Corporate image of the corporation:-

Duties & Responsibilities
  • Preparing and circulating the calendar of events/ meetings
  • Facilitating reception and protocol arrangements for the Corporation’s external visitors
  • Assisting in events organization and trade fairs
  • Developing communication programmes
  • Designing and preparing advertisements and publications
  • Updating the corporation’s website
  • Carrying out internal and external research and customer satisfaction surveys
  • Receiving and acting on customer complaints
  • Undertaking photography and minor audio-visual technical duties
  • Bachelor’s Degree in Social Sciences
  • A Post Graduate Diploma in Mass Communication or equivalent
  • 5 years post qualification relevant experience, 3 of which must have been in a similar position
  • Knowledge of Web Design, Graphics and Desktop Publishing will be an added advantage
  • Excellent interpersonal and Communication skills
  • Team Player with strong leadership skills
  • Computer literacy and familiarity with standard office Computer applications
  • Ability to work under pressure and meet deadlines.
3. Clerk / Inspector of Works

The Clerk/Inspector of Works will be responsible to the Project Manager for the following:

Duties & Responsibilities
  • Preparation of work schemes, work estimates and bills of quantities;
  • Inspection and assessment of repairs of offices and houses;
  • Supervision of all maintenance works in the headquarters and the regions;
  • Supervision of on-going contracts;
  • Measurement and preparation of contractors payment certificates;
  • Supervision of maintenance labour;
  • Organizing and keeping records of all maintenance, repair and construction works carried out.
  • O’ Level Div III or D PLUS Mean Grade;
  • National Diploma in Construction;
  • 4 years experience in supervision of building works 2 of which must be at Inspector of Works level.
4. Estates Assistant

6 Positions

Duties & Responsibilities

The Estates Assistant will report to the Estates Officer.

The position will assist in the management of the Corporation’s real estate portfolio for maximum returns.

The specific duties will include:
  • Implement policies and procedures to effectively manage property
  • Perform a variety of administrative duties in ensuring compliance with policies and laws affecting leasing of the property.
  • Regular inspection of the Corporation’s landed assets
  • Ensuring prompt and effective tenant/Landlord correspondences, rent collections and site visits.
  • Maintenance and updating of property/tenants records including accounts payable and accounts receivable
  • Provide day-to-day management of the property and maintain professional and courteous relationships with tenants and stakeholders.
  • Oversee security deposit administration including inspecting units to determine resident’s balance or refund
  • Assist the management with maintaining assets security measures, documenting incidents, and sending proper reports/notification to management.
  • Reporting on monthly basis issues pertaining to asset/tenants administration and management.
  • Perform other duties as assigned by management.
  • Diploma in Property Management/Maintenance or equivalent
  • 2 years experience in management of both commercial and residential properties.
  • Demonstrate strong multitasking, communication, organizational, and leadership skills. Proactive, creative and results oriented
  • Certificate in proficiency in Microsoft Office
  • Demonstrate ability to read, analyze and interpret lease related documents, solve practical problems and deal with a variety of situations.
  • Ability to perform in a busy, multi-tasking work environment
  • Ability to travel (between properties, training, errands, etc.) and work anywhere in Kenya
Management Trainees

2 Positions

Kenya Railways wishes to engage fresh graduates of 2009, 2010 and 2011 from recognized universities who are interested in developing a career in the Railway industry in the following field in the field of Mechanical Engineering.


Interested applicants must have graduated with a Bachelors Degree (Upper Second class Honors) in Mechanical Engineering from a recognized University/Institution within 2009, 2010 or 2011.

5. Records Assistant

Reporting to the Records Management Officer for the effective management of the Corporation’s records and archives.

Duties and Responsibilities
  • Assisting in the development of an Efficient record keeping of the corporation
  • Filling all corporation correspondence appropriately to enable easy retrieval
  • Retrieving of all files when required.
  • Carrying out records disposal.
  • Archiving all the corporation files are necessary
  • Maintaining a log of all records including archived records.
  • Assisting in the management of conversion of records to alternative media/automation.
  • O level Certificate of D Plus mean grade
  • Certificate in Archival Science/ Records Management.
  • 2 years experience in a busy environment
  • Excellent organization skills.
  • Ability to work under pressure.
  • Computer literacy and familiarity with standard office computer applications.
Terms of offer

An attractive remuneration package commensurate with qualifications and responsibilities of the position will be negotiated with the right candidate.

Interested and qualified candidates MUST complete the Kenya Railways application form, attach their testimonials and certificates and address their applications to the:

Managing Director
Kenya Railways Corporation
P.O. Box 30121, 00100,


to be received by Friday 24th February, 2012.

Note: Only the short listed candidates will be contacted.

Canvassing will lead to automatic disqualification.

Kenya Railways Corporation is an Equal Opportunity Employer

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Position: NAV Functional Consultant

Years of Experience:
2-10 yrs

Qualification: Bachelors Degree in the related Field

Location: East Africa

Person required from anywhere

CVs to be sent to:

  • Implement Microsoft Dynamics NAV
  • Conduct functional requirement definitions through analysis of current and targeted business processes.
  • Develop specifications to meet reporting requirements
  • Map requirements to Dynamics NAV functionality
  • Provide input into the training and documentation deliverables
  • Facilitates Dynamics NAV training to functional team and end users
  • Create project documentation.
  • Develop and conduct testing as per testing methodology
  • Manage the relationship and any contractual issues between consultants and client on a day to day basis
  • Implement Dynamics NAV per approved schedule Recommend effective solutions to the ERP system, processes and customization to suit company’s needs.
  • Follow up and implement solutions by closely working with the programming team.
Position: NAV Technical Consultant

Years of Experience:
2-10 yrs

Qualification: Bachelors Degree in the related Field

Location: East Africa

Person required from anywhere

CVs to be sent to:

  • Knowledge of Microsoft Dynamics NAV 2009
  • Knowledge of and experience with. NET
  • Good communication skills
  • Accurate, stress resistant, solution-oriented
  • Customer focused
  • Defining, designing, testing and implementing industry specific solutions on Microsoft Dynamics platform
  • Experience and knowledge in programming with VB/ Java/ .NET/ C#, C, C++
  • Proven skills and records in undertaking the full-cycle software developments
  • Knowledge in ERP system is an advantage
  • Knowledge in database design and administration (MYSQL/Oracle, etc.) is an advantage
  • Knowledge in reporting tools (Crystal Report), is an advantage
  • Microsoft Dynamics Certificate(s), MCSE, MCDBA, OCP or other certificate on programming development will definitely be an advantage
  • Self-motivated with good interpersonal skills, business acumen and teamwork mindset
  • Applicants with less than 2 years experience will be considered as Programmer
  • Providing support to customers in case of questions or emergencies

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Kids Alive Kenya is an affiliate of Kids Alive International. Kids Alive Kenya is a Christian charitable organization that provides care to children in crisis within our communities.

Kids Alive Kenya is looking for persons to fill the following positions:

Home Manager

1 Position

Kids Alive Nzooweni Home

We are looking for a God fearing, dynamic, confident, result-oriented Manager to provide programmatic and spiritual leadership at the Home and within the community through the “Families Together” Program.

The person will possess the following qualifications:- A degree in social work / ministry with at least 3 years experience or a diploma with 5 years experience.

Self motivated, flexible and a good team player, specific working experience with children ministries for at least 3 years, with a broad understanding of children’s issues, knowledge of community participatory methodology and training in HIV/AIDS care and management and experience in management, leadership and accounting experience will be an added advantage

Social Workers

3 Positions

Kids Alive Karundas (Nyeri)

Kids Alive Nyando (Kisumu) and Kids Aive Nzoweni (Machakos)

The applicants must have a diploma in social/community work with at least 3 years experience or a Certificate in social/community development with 5 years experience, good report writing skills, at least 2 years experience with children ministries with broad understanding of children’s issues, knowledge of community participatory methodology and computer literate.

Finance Manager

1 Position

Kids Alive Kenya, Nairobi

The overall responsibility of the Finance Manager will be maintaining proper books of accounts, preparing financial statements/reports, bank reconciliation and overall finance and administration management in line with the organizational policies and procedures.

The person will possess the following qualifications degree in related field (e.g. Business Administration, Finance, Economics, B.Com) and CPA (K) or equivalent excellent knowledge of computer accounting packages with particular emphasis on QuickBooks or Similar packages and MS Excel, at least 3 years hands-on experience in the NGO Sector on management of donor funds as well as donor reporting, strong analytical skills and ability to support field staff in the financial account reporting honesty and Integrity and good analytical and reporting skills

The applicants must be born again Christians having membership in a local evangelical church.

Please send your CV and cover letter quoting your current salary and indicate on the envelope the position applied for and your preferred location to the following address:

The National Director,
Kids Alive Kenya,
P.O. Box 506, 00606
Nairobi, Kenya

or by 12:00 noon on February 22 2012.

Only shortlisted candidates will be contacted.

KAK is an equal opportunity employer.

The successful applicant is required to start immediately

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