Administrator for Regional Management Team

Level: E1 National

Starting salary: Kshs. 90,561 gross per month

Contract type: Open ended

Based in Nairobi, Kenya

Ready for a challenge? At Oxfam we will offer you a challenging job, a rewarding experience and an opportunity to work with teams making a real impact on poverty and suffering. 

Come and join us at Oxfam as an Administrator for our Regional Management Team and put your administrative talent to practice.

Working together with an Administration team your role will be to provide high-level administrative support to senior managers at the Regional Centre, which will include to type, process and file correspondence, reports and other materials. 

Develop and maintain effective filing, archiving and record keeping systems, both paper and electronic. 

You will ensure that key documents are saved and that the system allows for easy retrieval.

You will also pro-actively manage RMT Managers email, in-tray and diaries and ensure appropriate priority is given and action is taken in response to email and correspondence. 

You will be required to coordinate the flow of information between RMT Managers and the rest of the region and ensure RMT Managers are kept briefed during their absences from the office and on their return. 

You will be expected to support the managers on internal business systems as well as support and host visitors from the region and elsewhere by arranging inductions and other programmes for them while ensuring high level of care. 

You will support other staff by providing advice and guidance in handling organisational and administrative tasks for which the Regional Centre is responsible.

The person

To succeed in this role, you will have:

  • Recognised Diploma in Business Administration or equivalent qualification
  • Proven administrative experience in a similar role with at least 2 years experience in the role of Personal Assistant
  • Good written/oral communication and listening skills, with excellent written and spoken English
  • A highly confidential approach to handling sensitive data and issues.
  • High level of tact and diplomacy and the ability to use appropriate styles and methods of communication to ensure a professional yet personal customer service
  • Previous NGO experience
  • Excellent computer skills (MS-Word, MS-Excel, MS-PowerPoint, Internet, E-mail)
  • Ability to work well with others in a multicultural set-up (working effectively with others) and (following and supporting others)
  • Ability to build effective working relationships with others at all levels of the organisation.
  • Ability to organise multiple tasks, prioritising and delegating appropriately and saying “no” or finding alternative solutions when appropriate.
  • Sympathetic to Oxfam’s work and mission.
  • Manages own time on the whole, and some conflicting priorities without upward referral.
  • Demonstrates adaptability and flexibility in all aspects of working.
  • Anticipates outcomes of activities and uses initiative to keep these activities on course.
  • Proven ability to remain calm, focussed and organised and to deliver results on time when under pressure and with rapidly changing circumstances.

This is a highly challenging opportunity for a dedicated and highly motivated professional, with a strong commitment to Oxfam’s values and beliefs. 

If you believe you are the candidate we are looking for, please submit your application and CV including a day time contact by applying by email quoting the title “Admin-RMT” to

The closing date for applications is the 10th March 2013

Only shortlisted candidates will be contacted.

Highly Experienced Research Projects Manager

We are urgently looking forward to hire a highly experienced Research Projects Manager. 

The successful candidate will be selected based on their high qualifications and experience in managing large scale donor funded projects.

Key requirements for this job:
  • Have at least 10 years experience as a Research Projects Manager for donor funded projects.
  • Have at least a Masters Degree in a relevant field to areas of interest to donor funded projects.
  • Desirable - Post Graduate qualification  in Project Management
  • Highly proactive and a quick learner
  • Team player and highly proactive in a highly demanding research environment
  • Added advantage: Previous experience managing DFID projects
Send your detailed CV to: and copy as well to:

NB: Remember to have only the job title ‘Research Manager' in the subject of your email.

In the email remember to specify your current salary and your expected salary. Provide as well 3 work-related referees with their contact details.

Send this before 5:00pm on Friday, 22nd February, 2013.

Experienced Academic Research Writers Wanted!

A local dynamic company is looking for serious, dedicated, able, enduring, and EXPERIENCED candidates to fill a few available academic research-writing vacancies. Basically, the work entails doing research and preparing original, high-quality, and plagiarism-free academic projects for international clients.

The range of projects to be undertaken include: dissertations, theses, research papers, research proposals, term papers, book/article/movie reviews, annotated bibliographies, reports, essays, resumes, etc. 

Suitable candidates should possess the following minimum qualifications:
  • Should be holders of at least a degree or any other equivalent academic qualification.
  • Should demonstrate high levels of analytical skills.
  • Should demonstrate high levels of communication skills.
  • Should demonstrate a deeper understanding of academic research-writing.
  • Should be flexible and ready to work for long hours and at odd times of the day.
  • Should demonstrate a deeper understanding of the common academic referencing styles.
  • Should demonstrate a deeper understanding of plagiarism and how to avoid it.
  • Should have a serviceable computer in their homes or offices.
  • Should have AMPLE access to RELIABLE internet from their homes.
  • Should have uninterrupted power connection in their homes.
  • Should be residing in relatively quiet and peaceful neighborhoods.
  • Should be ready to begin work immediately once they enlist with us.
Successful candidates will enjoy very competitive incentives and bonuses on top of the normal compensation rates. Some of these incentives and bonuses include: Free unlimited internet connection, free 3G modems, free laptop, regular training and mentoring, and additional monetary compensation for projects that return “very satisfied” responses.

Regular bonuses and incentives will be awarded based on the outcomes of monthly performance evaluation exercises. Some of the performance evaluation indicators include: originality of work completed; efficiency and commitment; reliability, availability; and the number of projects successfully completed on a weekly and monthly basis.

Qualified candidates should send their resumes and at least four sample works, one for each referencing style to the following email:

Are you a Certificate, Diploma or a University graduate who can write?

Can you write on different topics articles?

Can you write original work without plagiarism?

Are you ready to write articles?

If yes, we are a company that specializes in writing SEO articles especially on Business, Entrepreneurship and related matters. We urgently require more freelance writers to join our team of writers. We pay kshs 300.00 per 250 words paid by Mpesa every 2 weeks.
Please note that you must be able to produce a minimum 2 articles with 500 words each a day. So the total pay is 1000.00 per day. We pay well and that is why we require high quality work.  

Write a 100 words sample original sample paper on topic ‘how to earn online’ , include your key words, and then Make your application to attaching the sample paper and wait for your confirmation to start writing. 

We do not discriminate on any level of education so make your application expecting work immediately.

Read this article guide before you start writing the sample article

In all your sample article and all your future articles;
  • Make sure it's grammatically correct and contains no spelling mistakes.
  • Give your article a title.
  • Break it up into short paragraphs with sub headers.
  • Use the most important keywords and key phrases as early in the article as possible, preferably in the first sentence, and at the very least in the first paragraph.
  • Do not overuse keywords or key phrases. Intersperse them naturally throughout the text in the natural reading rhythm of the article. The recommended keyword density is 1-3% [
  • Include the most important keywords and key phrases in the titles and sub headers.
  • If it makes sense in the text, put keywords and key phrases in italics, or bold them.

Closing Date: 27th February 2013
Program Description: The Research Care and Training Program (RCTP) is collaboration between Kenya Medical Research Institute (KEMRI), University of California San Francisco (UCSF) and University of Washington (UW). 

It is a dynamic comprehensive HIV prevention, care and treatment program in Kenya. 

It is a rapidly expanding program. 

Due to its continued growth, the program is seeking motivated, pro-active individuals to fill the following vacancy:
Position: M&E / Data Manager
Location: Kisumu / Nyanza
Job Summary:
To provide technical support in planning and implementation of monitoring and evaluation (M&E) and data activities for a large KEMRI-FACES supported HIV prevention, care, and treatment program in coordination with the Ministries of Public Health & Sanitation and Medical Services. 

The incumbent will be reporting to the Deputy Director Information Systems and will work closely with the other directors.

Key Responsibilities and Duties:
  • Coordinate provincial level M&E/Data activities for HIV care and treatment, testing and counseling, Prevention of Mother-to-Child Transmission (PMTCT), Voluntary Medical Male Circumcision (VMMC), and community engagement.
  • Supervise district M&E/Data staff including site visit for support supervision
  • Contribute to the development and implementation of M&E tools for FACES program areas
  • Build capacity through training and mentorship programs for M&E at MOH facilities
  • Participate in stakeholders activities to ensure incorporation of M&E into programs for HIV prevention, care and treatment
  • Manage KePMS/PEPFAR reporting.
  • Contribute to targeted public health evaluation and research including proposal, manuscript, and abstract writing, training, monitoring, analysis and dissemination of findings
  • Serve as a resource in the evaluation of ongoing HIV/AIDS programs and in the subsequent development of new and/or expanded programs for the care and treatment of HIV/AIDS
  • Review and verify accuracy of data in NASCOP, PERFAR and other stakeholder reports
  • Attend designated M&E/DATA meetings in the provincial and national level
  • Manage, track, and delegate data requests, perform other related duties as directed by the Deputy Director Information Systems, KEMRI-FACES Program
  • Bachelor Degree in epidemiology, public health, social science or related discipline with a Certificate in M&E training from a recognized institution
  • At least 3 years professional experience in monitoring and evaluation systems and at least 2 years in a leadership and supervisory position, preferably in the HIV sector
  • Strong data management and analysis skills, solid writing skills, and excellent attention to detail
  • Excellent analytical and information management skills, with advanced proficiency in relational databases
  • SAS and/or STATA experience preferred
All applications including a cover letter and current CV with names, telephone and email contacts of at least 3 referees should be sent to the HR on or by 5.00p.m 27th February 2013. Send your applications to 

Human Resources Manager
P.O. Box 614-40100 

or Email your application to . 

Also include copies of official certificates, testimonials and latest pay slip. 

Only shortlisted candidates will be contacted and interviews will be conducted on 28th February 2013

We are seeking to fill in the position of Human Resource Manager to deal with a large workforce of over 200 employees.

Main Purpose of the Job

The successful candidate who will be based in Nairobi will be tasked with putting in place sound human resource activities aimed at enhancing efficiency and effectiveness in the work performance results and the development of human resource in Company.

The HR Manager has responsibility for these areas:

  • Developing modern Human Resource management strategies and comprehensive action plans;
  • Developing HR management plans to ensure effective succession management in the Company;
  • Liaise with line managers to understand their business strategy and workforce requirements and develop HR plans accordingly;
  • Implement and manage the performance management system and ensure its effective execution through the line manager;
  • Handle administration of staff contracts and translation of terms of service;
  • Advising on disciplinary cases arising;
  • Manage Industrial Relations within the organization and ensure the company  adheres to the labour law;
  • Enforce safety regulations within the Company;
  • Participation in the recruitment and selection and placement process of staff which includes, short-listing and arranging for interviews;
  • Ensure efficient and effective human resource administration services including development and implementation of HR policies and procedures;
  • Handling of staff correspondences related to enquiries and promotions;
  • Reviewing of press adverts related to recruitment of staff;
  • Participation in training of staff as a trainer;
  • Participation in the preparation of annual budget for staff salaries and wages;
  • Review of payroll;
  • Management of the staff medical scheme (if applicable);
  • Management of confidential and employee records, effective leave, benefits and payroll administration;
  • Preparation of management papers on staff matters related to terms and conditions of service;
  • Administration of staff exits;
  • Supervise administrative activities being undertaken in the company as instructed;
  • Supervise HR & Administration staff in the department 
  • Attend meetings to understand HR needs;
  • Discuss with Departmental heads on a regular basis; 
  • Develop and review a reward, compensation and benefit system that motivates staff in the Company. 
  • Any other duties as assigned.

Education and Experience


  • Degree in Human Resources or Business Administration a Masters in Business Administration an added advantage


  • Postgraduate Diploma in Human Resource Management
  • Full member of IHRM or KIM


  • At least 8 years in Human Resources 3 in a senior position preferably in the hospitality industry.

Key skills and qualities    

  • Have well-developed communication (written/verbal), interpersonal and facilitation skills including the ability to liaise with individuals at all levels in a variety of situations.

Specific Job Knowledge and Abilities: 

  • Thorough Knowledge of the Kenya labour laws
  • Understanding and experience dealing with a large workforce of over 200 employees.
  • Tact and diplomacy. Ability to lead and instil sense of general discipline
  • Strong level of influence and negotiation skills. Experience dealing with unions and labour disputes an advantage.
  • Ability and initiative to work in a dynamic, high profile environment.
  • Well developed communication skills, both written and verbal.
  • Ability to present information in forms, tables, and spreadsheets etc.

Application Process: 

Interested candidates are invited to strictly email their cover letter and CV, clearly detailing their current remuneration and expected salary to by close of business on 27th February 2013.

Only shortlisted candidates will be contacted.

We are a Civil Works Engineering and Construction firm. 

We are seeking to recruit an energetic, efficient and competent Personal Assistant to the Chief Executive.

Summary: Work with the team and manage the office, and also provide administrative and clerical support.

Essential Duties and Responsibilities

  • Provide clerical, secretarial and administrative support to staff
  • Reception and Telephone operations
  • Customer Care
  • Handle incoming and outgoing mail and packages
  • Maintain and organize files, documents,- (paper, electronic )and database systems
  • Ordering office supplies and monitoring usage
  • Organizing meetings
  • Maintain diary and calendar of events for CEO and office staff as required
  • Prepare correspondence and other documents as required.
  • Manage the office and handle all enquiries


The successful candidate will: 

  • have a Diploma in Business and Office management or Secretarial Studies, a degree will be an added advantage; 
  • at least 2 years experience; have excellent communications skills both written and oral; 
  • proficient knowledge in computer and typing skills able to operate spreadsheets and word applications; 
  • good records management; be motivated and able to work with minimum supervision, be keen and pay attention to detail, exhibit good organizational skills, decision making and problem solving ability; 
  • be a team player and able to work with people from diverse backgrounds; 
  • have good working knowledge of business principles and customer service.

Applications to be sent including CV with day contact and referees, stating current salary and expected salary, to be sent on or before 22 February 2013 to: 

Only shortlisted candidates will be contacted.

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