Title: Monitoring & Evaluation Officer

Reports To: Program Manager

Location: Head Office (Kisumu)

Closing Date: 18th November, 2011

Omega Foundation is seeking to recruit a Monitoring & Evaluation Officer to perform the functions outlined below.

A. Main Purpose and Scope

The purpose of this position is to strengthen Omega Foundation M&E capacity and to develop
and implement M&E systems focused on data collection, collation, storage, analysis and
reporting to ensure synergy between CBOs, partners and the OF M&E frameworks.

The M&E Officer will be responsible for supervising the Data Officer and coordinating monitoring efforts with program staff. The M&E Officer will keep abreast of state of the art M&E approaches to ensure the use of technically appropriate monitoring and evaluation models and information systems.

B. Responsibilities
  • Develop/ enhance information system to capture, transmit, store, retrieve, manipulate and display information with accompanying Standard Operation Procedures;
  • Provide ongoing support and guidance to OF and implementing partner(s) staff/volunteers on indicator definitions, routine data collection, collation and reporting;
  • Assist Program staff to develop systematic and realistic monitoring plans that capture quantitative and qualitative data to report on project performance indicators;
  • Coordinate the implementation of baseline surveys, data collection, quality controls and monitoring and evaluation exercises for various initiatives;
  • Build capacity of local communities, partners and staff on the logical framework, data management, data analysis and results-oriented programming, monitoring and evaluation methods and principles and report writing techniques and requirements for relevant donors;
  • Develop program and operational reporting templates that facilitate the timely and accurate acquisition and aggregation of information in programs;
  • Assist in compilation of quarterly, annual and ad hoc program reports
  • Organize and coordinate lessons learnt workshops/review of program work plans with partners and other stakeholders;
  • Facilitate documentation and reporting of assessments, program data, lessons learnt and best practices for internal and external sharing; and
  • Develop and maintain effective information database on projects, providing resource and necessary support for program inputs and outputs;
  • Maintain/ configure and update computer hardware and software;
  • Manage a server based network and provide ongoing support to users;
  • Perform other related duties as assigned from time to time.
C. Critical Competencies

The incumbent must have strong analytical skills; have excellent interpersonal; communication,
strong results orientation, organizational, creative and multitasking ability.

Proficient in Project cycle management, database development and management, Performance management and posses excellent oral/written communication; aptitude for report writing, stakeholder management, influencing; and must possess the ability to work individually and in teams; be proactive & creative; as well as strong leadership acumen and coaching skills.

D. Job Requirement (Knowledge/Skills Competencies)

1. Qualifications
  • A minimum of a Bachelors degree in Social Sciences, IT, Statistics, Mathematics with a minimum 4 years experience in data management, reporting and monitoring and evaluation of development programs.
2. Skills required
  • Rich experience preferably of Data management and reporting,
  • Good knowledge of Project Development and Management,
  • Communication and analytical skills,
  • Computer skills especially statistical analysis using SPSS, Ms Access, VB, SQL,STATA, Excel, among others,
  • Ability to work with minimum supervision and within tight timelines,
  • Ability to work under pressure,
  • A good knowledge and understanding of community level dynamics in programming.
To Apply:

Interested candidates should submit application with CV and testimonials to the

Human Resources Office,
Omega Foundation,
P.O. Box 3246-40100,
Kisumu, Kenya,

before 18th November 2011

E-mail applications should be addressed to info@omegafoundation.or.ke
Title: Finance & Administration Manager

Reports To: The Chief Executive Officer

Location: Head Office (Kisumu)

Closing Date: 25th November, 2011

Omega Foundation is seeking to recruit a Finance & Administrative Manager to perform the functions outlined below.

Basic Function:

The Finance and Administration Manager is responsible for overall financial and human resource management within Omega Foundation.

S/He is responsible for providing information, technical support and advice to program team on all Human Resources and Finance matters and coordinates such activities.

The incumbent will be responsible for 1 Accountant, 1 HR officer, drivers, guards and all other support staff of Omega Foundation.

Major Duties and Responsibilities:
  • To serve as the focal person for all finance and HR matters in Omega Foundation.
  • To manage the administration of Omega Foundation’s finances according to approved rules and regulations.
  • To ensure that sound financial management practices are developed and maintained.
  • To administer and coordinate HR in accordance with organizational HR procedures.
  • Develop, review human resource and financial policies in a timely manner.
  • Supervise and monitor HR and finance functions within Omega Foundation.
  • Preparation of the end of year accounts for audit and liaising with the external auditors.
  • Preparation of budgets and presentation to the Board for approval.
  • Preparation of monthly management accounts for managers and the Board of Trustees.
  • The Finance manager will also be required to oversee the monitoring and provision of financial capacity building support to CBOs and NGOs supported by Omega.
  • Preparation of monthly statutory returns and filing them with respective statutory bodies.
  • Banking of funds in the right accounts.
  • Invoicing debtors and receiving payments on behalf of the organization.
  • Raising of cheque requisition, payment vouchers and ensuring that they are duly authorized.
  • Monthly reconciliation of bank statements with cash books.
  • Maintaining assets register for the organization.
  • Making payments to creditors/suppliers.
  • Disbursing the petty cash to all offices.
  • Monitor and Control all organizational expenditures.
  • Prepare regular organizational financial reports & donor reports.
  • Any other duty that may be assigned by the supervisor.
Required Educational Qualifications
  • Fully qualified Accountant (CPA/ACCA). Possession of MBA or Business degree an advantage.
  • At least 3 years work experience in financial and HR management preferably in the NGO sector. Candidates with private sector or accounting practise experience will also be considered.
  • Excellent computer skills, including Word and Excel in a Microsoft Windows environment. Knowledge of Quick books an advantage.
  • Effective oral and written communication skills.
  • Knowledge of Kenyan labour law and employment regulations will be an advantage.
  • Excellent organizational & interpersonal skills.
Skills and Abilities:

To Apply:

Interested candidates should submit application with CV and testimonials to the

Human Resources Office,
Omega Foundation,
P.O. Box 3246-40100,
Kisumu, Kenya,

before 25th November 2011

E-mail applications should be addressed to info@omegafoundation.or.ke

CARE International in Kenya is looking for well organized and highly motivated individuals who are result-oriented to fill the following positions:

Ref: EWC/11/2011

Job Title: WASH Emergency Coordinator

Department / Project: WASH/RAP

Supervisor: Emergency Team Leader

Location / Duty Station: Dadaab

Grade: H

Job Score:

I: Job Summary and Purpose

Reporting to the Emergency Team Leader, the WASH Emergency Coordinator will be responsible for assessment, design and implementation of the water, sanitation and hygiene component of CARE’s emergency response at Dadaab.

S/he will co-ordinate with other CI RED team members and CARE staff, especially logistics, Education, Gender and Community Development, and Program support to ensure a rapid, proportionate and effective response.

S/he will need to ensure response to immediate WASH issues with simultaneous consideration of longer term needs and possible scenarios. The WASH Emergency Coordinator will play a role in technical co-ordination, support and advocacy with national and local WASH clusters and other technical agencies relevant to the sector.

II: Responsibilities and Tasks

R1: Conduct Assessment

1.1 Provide water, sanitation and hygiene sectoral leadership and expertise in the assessment

1.2 Conduct initial rapid assessment of current situation in collaboration with other CARE sectors and refugee community leaders; determine priorities and immediate activities and resources i.e. more detailed assessment versus need to address immediate WASH problems.

1.3 Represent CARE to stakeholders and Governmental and non-Governmental agencies for the purposes of the WASH aspect of the assessment.

1.4 Assess in-country resources, human, material and financial for response with relevant staff and agencies.

R2. Programme Design

2.1 Define aims and objectives of the overall WASH program.

2.2 Select and design water systems including source selection (ground water, surface water), abstraction, storage, treatment and distribution for new systems and/or the rehabilitation of old systems.

2.3 Select and design the most appropriate form of sanitation system, to include excreta disposal, vector control, solid waste disposal, drainage taking full account of local conditions, resources, customs and cultural norms.

2.4 Select and design, in collaboration with other actors a suitable hygiene promotion strategy.

2.5 Ensure that issues of protection, gender, livelihoods, DRR and environmental impact, operation and maintenance and sustainability are factored into the program design.

2.6 Ensure Sphere standards both qualitative and quantitative are considered and any departures documented.

2.7 Develop letters of intent, concept papers, budgets and proposals in respect of the above.

R3. Response Management and Implementation

3.1 Plan and manage WASH program in a phased and prioritised manner with full consultation and co-ordination with CARE staff and other agencies both governmental and non-governmental.

3.2 Ensure gender is fully considered throughout the project cycle with women being enabled to influence decision- making around WASH issues.

3.3 Organise with the Logistics Team materials and support needed for all activities.

3.4 Design and develop appropriate supervisory, monitoring and evaluation systems for WASH interventions.

R4. Information and Co-ordination

4.1 Provide regular updates to RAP Emergency Response Team (ERT) Team leader and team on progress, priorities and constraints – verbally and in writing.

4.2 Represent CARE to governmental and non-governmental groups as needed and agreed with the Team Leader.

4.3 Represent CARE in WASH Cluster activities.

R5. Human Resources and Administration

5.1 Coordinate and/or implement training and briefing of CARE staff and stakeholders on WASH issues.

III: Authority

Spending Authority: WASH Emergency budgets

Supervision: Public Health Promotion TL and Public Health Engineering TL.

IV: Contacts / Key Relationships

Key Internal Contacts
  • RAP Emergency Team Leader and the ERT members, CARE Kenya management
  • WASH Sector Specialist
  • Programme Manager & Senior Sector Manager
  • Sector heads of Education, Administration, Logistics
Key External Contacts
  • UNHCR, Government officials , Donors, Consultants, other WASH implementing agencies
Reporting lines
  • Reports to RAP Emergency Team Leader.
V: Working Conditions

The position is based at Dadaab Main Office (DMO) with frequent movements to Hagadera, IFO and Dagahaley camps as well as any other extension camps and program sites.

This is a non-family working station. Hot weather is prevalent throughout the year with limited basic amenities. Road movement to and from work station to Garissa as well as inter-camp movement must be under police escort (Scheduled convoys).

Strict adherence to security instructions all the time. It is a six days work station with a compensatory time off according to CTO policy.

The incumbent will be required to travel to Nairobi office and perform official responsibilities on need basis.

The incumbent shall reside in the CARE compound while executing official duties and shall obey and adhere to residential compound regulations.

VI: Qualifications, Experience and Competencies

Core Competencies

People Skills: Ability to work independently and as a team player who demonstrates leadership and is able to support and train local and international staff and also able to work with disaster affected communities in a sensitive and participatory manner.

Communication Skills: Well developed written and oral communication skills. Able to communicate clearly and sensitively with internal and external stakeholders as a representative of CARE. This includes effective negotiation and representation skills.

Integrity: Works with trustworthiness and integrity and has a clear commitment to CARE's core values and humanitarian principles.

Resilience/Adaptability and flexibility: Ability to operate effectively under extreme circumstances including stress, high security risks and harsh living conditions. Works and lives with a flexible, adaptable and resilient manner.

Awareness and sensitivity of self and others: Demonstrates awareness and sensitivity to gender and diversity. Have experience and the ability to live and work in diverse cultural contexts in a culturally appropriate manner. Has a capacity to make accurate self-assessment particularly in high stress and high security contexts.

Work style: Is well planned and organized even within a fluid working environment and has a capacity for initiative and decision making with competent analytical and problem solving skills.

Knowledge and skills: knowledge of CARE policies and procedures, Sphere and the Red Cross/ NGO Code of Conduct. Requires general finance, administration, information management and telecommunication skills and proficiency in information technology/ computer skills.

Technical knowledge and experience
  • Bachelor’s degree in Public Health /Environmental health engineering/Promotion
  • 7 years humanitarian aid experience in the WASH sector applied in emergency response operations.
  • High level of awareness of environmental health issues as applied to emergency settings, with special attention to the needs of women and children.
  • Experience in relief and/or development programming at sector/department head level.
  • Knowledge of UNHCR, DFID donors regulations is an added advantage
  • Multiple language skills desirable, English, Kiswahili
  • Excellent project/ program reporting skills
The detailed job descriptions can be viewed on our website; www.care.or.ke

Applications

If you feel you meet the requirements for any of these positions, send your application letter indicating the reference number , title of the position along with an updated CV and telephone contacts of three professional referees to:

The Human Resources & Development Manager,
CARE International in Kenya,
Email: Vacancies@care.or.ke

so as to be received not later than 17th November, 2011.

Only short listed candidates will be contacted.

Those that had applied earlier need not re-apply.

CARE is an equal opportunity employer and promotes gender equity.

Canvassing will lead to automatic disqualification.

CARE International in Kenya does not charge a fee at any stage of the recruitment process. (Application, interview, meeting, processing, training or any other fees).

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