Job Title: Jr. Accounts Payable Executive (Preferably an Asian but not a must)

Reporting to:
Group Financial Manager

Description

The Accounts Payable Executive will handle day-to-day responsibilities related to the company’s accounts payable functions. 

This position is located in Nairobi -Kenya and will report to the Finance Manager.

Responsibilities:
  • General ledger account reconciliations as assigned
  • Make certain all invoices receive correct general ledger account coding
  • Coordinate with Controller to close accounts payable module
  • Check processing and weekly check runs
  • Provide data support for weekly cash projections
  • Post accounts payable INVOICE, GRN in SAP.
  • Maintain manual check or check authorization form and chart of accounts affecting A/P processing
  • Statutory compliance with all records for AP invoice.
  • Planning for vendor requirements & payments to vendors
  • Process vendor statement analysis and maintain all vendor files
  • Coordinate with department heads to obtain approval signatures for managing certain vendors
  • Code vendor invoices and vouch necessary payments to vendors
  • Verify invoices are in compliance with company procedures for approvals, receipt of goods and/or evidence of services delivered, and approved pricing.
  • Credit appraisal with management for accounts payable scheduled.
Report & Record
  • Accounts payable projection for month.
  • Actual vs Projected payable variance analysis.
  • Monthly reconciliation of all vendor account
  • Monthly Inventory reconciliation report & physical stock tally records.
  • Maintain proper records of all suppliers INVOICE / GRN other related documents.
Requirements:
  • Bachelor or Associate’s degree in Accounting or equivalent
  • Work experience Minimum 1 year’s role in accounts payable department
  • Advanced level spreadsheet skills and PC literacy. SAP will be plus.
  • Proficient in Excel and Word
  • Ability to work independently
  • High attention to detail and process oriented
  • Ability to be flexible in a dynamic work environment
  • Strong communication skills and the ability to interact with all levels of management
KPIs
  • On time entries
  • Correct up to date report to manager
  • Creditors list
  • Correct preparation and filing and follow up on LPOs issued
  • Analytical supplier evaluation
  • Team work
Salary: Negotiable

Note: Indicate the job title in your application

CVS to be sent to titus@kentrain.co.ke, mainamaina83@yahoo.com and by 16th February 2013.



Position: Manager - Internal Audit (Preferably an Asian but not a must)

Reporting To: Finance Manager

Role / Purpose: To provide independent and objective assurance on the Management of risk throughout the organization.

Key Areas of Responsibility

Audit Planning/Design
  • Develop an annual audit plan using input from the team and stakeholders to identify priorities and resource requirements for the year. Annual audit plan to cover all operational, financial & system audit of all Subsidiary companies.
  • Meet with Directors, HOD’s and Managers to discuss needs and propose audits, to
  • Build stakeholder requirements into department plans.
  • Ensure plan is developed to meet the management expectations.
  • Schedule and assign audits to team members, ensuring effective and efficient use of resources.
  • Ensure quality control of the team’s audit plans on an ongoing basis by reviewing and approving plans as they are developed and communicated to HOD.
  • Ensure annual audit plans have contingency built in, to provide unexpected audits to HOD as they may surface.
  • Report to the CFO at the required intervals on Internal Audit assignments including planned reviews, investigations, risk advisory work and any other ad-hoc activity as required.
Conducting Audits
  • Oversee and provide quality control for the department’s audits, to ensure departmental mandate and business goals are met and that professional standards are maintained at all times.
  • Ensure completion of audit assignments to provide independent, objective assurance to the management.
  • Develop the team’s engagement with and support of major business change programmers’ thus ensuring that appropriate consideration of risk and control is given to all change.
Reporting
  • Ensure monthly final reports are issued with all recommendations agreed and accepted by the audited individual/group to the company management.
People Management & Development
  • Manage and oversee team performance through performance planning, coaching and performance appraisals.
  • Hold direct reports accountable for managing and developing their assignments to ensure the department’s goals are achieved and customers satisfied.
  • Provide ongoing feedback to the team to ensure they develop the skills and competencies required for effective planning and individual professional and personal career growth.
  • Motivate and inspire the team by providing them with the information and tools they need to do their jobs well and meet customer expectations.
  • Deal with performance issues, discipline as necessary and address poor standards, ensuring department targets and customer satisfaction is not compromised.
  • Manage the head count, recruiting and deploying resources as required, to ensure the department budget is balanced and the right mix of skills and strengths are being leveraged as effectively as possible.
Improving the Practice of Audits/Championing Risk Management
  • Build relationships with leaders across the organization to understand issues and identify areas for improvement for the organization as a whole.
  • Support and encourage team members to be proactive in identifying opportunities to share best practice with Directors and Managers to improve the control Environment.
  • Develop new methodologies to improve the audit process, making it “easier” for the organization to request audits and implement recommendations.
  • Provide assistance to the business in meeting regulatory & Tax requirements.
  • Keep abreast of developments in Corporate Governance practices and advise the business accordingly.
This job description reflects the current requirements of the role. As duties and responsibilities change and develop, this will be reviewed and will be Subject to amendment in consultation with the post-holder.

General
  • Any other duties as are within the scope, spirit and purpose of the job, the title of the post and its grading as requested by the line manager or Head of Department/Division.
  • To implement the Equal Opportunities Policy into your daily activities.
Qualifications
  • Institute of Internal Auditors or equivalent
  • Finance qualification with Internal Audit min 3 years of Experience
  • ACA / ACCA / CISA / QICA / ACII / ACIB /
Experience: Significant management experience in Group companies internal audit function.

KPIs
  • Systems in order
  • Documentation kept in correct manner
  • SOPs followed
  • Identification of training
  • Hierarchy followed
Note: Indicate the job title in your application

CVS to be sent to titus@kentrain.co.ke, mainamaina83@yahoo.com and by 16th February 2013.


Position: Human Resource Officer

Reports to / Title of immediate Supervisor: Human Resource Manager
 
Department: Human Resource Department
 
Section: HR Administration
 
Location: Head Office: Nairobi

Main Purpose of the Job
 
The Human Resource Officer is responsible for providing support in the various human resource functions, which include recruitment, staffing, training and development, performance monitoring and employee counseling.

Duties and Responsibilities
  • Oversees the human resource database. Ensures that system records are accurately recorded and cross-checked.
  • Enters new hire information in the human resource system database.
  • Tracks and resolves problems and checks system operations as scheduled.
  • Ensures that human resource files and records are maintained in accordance with legal requirements and Company policies and procedures.
  • Completes monthly and year-end reports regarding terminations, transfers, and new hires.
  • Ensures that reporting functions are up-to-date and in compliance with federal regulations.
  • Processes employment verification forms and name change packets.
  • Prepares recruitment lists and job postings.
  • Completes miscellaneous research, reports, and memos as requested.
  • Assumes responsibility for the accurate and timely performance of payroll functions.
  • Computes and records payroll data as scheduled.
  • Maintains payroll records in compliance with state and federal regulations.
  • Provides payroll information regarding merit increases to managers as requested.
  • Tracks and resolves payroll errors. Completes payroll adjustments and corrections as necessary
  • Ensure that payroll functions are performed in accordance with established policies and procedures.
  • Assumes responsibility for establishing and maintaining professional working relations with applicants, visitors, callers, and business professionals
  • Receives and screens visitors and telephone calls
  • Receives and tracks employment applications
  • Assists with questions and problems courteously and promptly.
  • Obtains and conveys information as needed.
  • Maintains and projects the Company’s professional reputation.
  • Assumes responsibility for establishing and maintaining effective communication, coordination, and working relations with Company personnel and with management
  • Assists in training new employees. Supports Department personnel as needed.
  • Coordinates with related departments as required. Answers questions and provides assistance.
  • Keeps management appropriately informed of area activities and of any significant problems.
  • Attends and participates in meetings as required.
  • Assumes responsibility for related duties as required or assigned
  • Ensure that work area is clean, secure, and well maintained.
  • Type’s memos and letters as requested.
  • Stay well informed regarding human resource developments.
  • Perform miscellaneous clerical functions and special projects as assigned
  • Perform any other duty as assigned by the management.
Academic
  • Bachelor's degree or equivalent in Human Resources,
  • Higher Diploma, Human Resource Management.
Professional
  • At least two (2) year of relevant experience.
  • Strong computer skills.
Experience: Have worked in a similar position for at least 3 year

KPIs
  • On time up to date record maintained
  • Reports to HRM in guidance with the requirements
  • Solves issues
  • Works as a team
  • Completes inductions and training programs as per company policies
  • Communicates well with staff
  • Payroll efficiencies
  • Analysis of scenarios
Note: Indicate the job title in your application

CVS to be sent to titus@kentrain.co.ke, mainamaina83@yahoo.com and by 16th February 2013.

Position: Sales / Marketing Officer
 
Reports to: HoBU- related
 
Department: Sales and Marketing
 
Section: Food
 
Location: Field

Purpose of the job
  • Establishing markets for products that we deal in. Understanding Company’s markets and way of dealing. 
  • Keep constant touch with customers.
  • Identify and create a market for our existing products
  • Polish existing relationships and build relations with new customers
  • Able to advertise our organization and assure best services will be provided
  • Effective and efficient communication with clients
Primary Responsibilities
  • Getting markets for the products assigned and other potential products that could be marketed.
  • Liaising with administration department on new tenders/opportunities for entry in SAP
  • Following up with competitor activities
  • Reporting to management on potential leads
  • Customer feedback on contracts, any new assignments
  • Liaising with Supply Chain on contract updates
  • Give management review on other products going to existing markets
Skills/ experience required
  • Bachelors degree or equivalent in marketing or related fields
  • Presentable orientation skills
  • Good Communications skills
  • Street smart
  • Minimum 2 years experience in marketing field
KPI’s:
  • Meeting sales targets
  • Introducing new customers/ products to our portfolio
  • Customer relationship management
  • On time correct reporting
Salary: Negotiable
 
Note: Indicate the job title in your application

CVS to be sent to titus@kentrain.co.ke, mainamaina83@yahoo.com and info@kentrain.co.ke by 16th February 2013.

Zinduka Afrika is Non- governmental Organization (NGO) has a job opportunity of a Project Officer in Lamu County (Mpeketoni).

Reports to: Program Coordinator

 Reporting: Immediately

Key Function: Project Officer is accountable for the implementation of Aphiaplus Project, including various components of the project implementation for intermediate and final results achievements.

Specific Job Responsibilities
  • Implementing Aphiaplus component of the project.
  • Identifying and Profiling of OVC and PLWHIV.
  • Forming and Supporting OVC PLWHIV/Groups identified.
  • Conducting home visits to the profiled OVC/PLWHIV.
  • Building the capacity of community members on care for PLWHAs and OVC.
  • Prepare timely periodical reports and present monthly, quarterly and any other required reports of the project to the Project Co-ordinator in accordance to the set donor guidelines.
  • Identify and enhance networking and collaboration in the HIV and AIDs field.  
  • Monitoring and Evaluation activity(s) for Aphiaplus project.
  • Supporting in Lobbying and Advocacy for OVC and people living with HIV and AIDs.
  • Promote Gender mainstreaming in the project.
  • Participate in mobilize resources/ proposal writing for the purpose of HIV and AIDs Project.
  • Perform other relevant duties as assigned by the management.
Knowledge, Skills, and Abilities required:
  • At least a first degree in Social Sciences field.  
  • A diploma in Project Management will be an added advantage
  • Extensive knowledge of HIV Prevention and Management
  • At least 2 years  Work experience in Project Management.
  • Must have worked with an NGO for not less than two years
  • Computer Skills: Strong with proficiency in Microsoft Word, Outlook, Excel and Power Point.
A Cover letter quoting your Current and Expected Salary and detailed CV with three referees should be e-mailed to the Administration and Human Resource Manager, Zinduka Afrika  our  email is:  zinduka.afrika@gmail.com  by 22nd  of February 2013. 

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