Programme Operations Manager – Kenya Country Office
Team
/ Programme:
Programme Operations
Location: Nairobi
Grade:
TBC
Child
Safeguarding: Level
3 - the responsibilities of the post may require the post holder to have
regular contact with or access to children or young people
Role Purpose: Programme Operations Manager ensures the effective
management of logistics, awards management, operational reporting and
partnerships for the Kenya Country Programme.
Scope
of Role:
Reports
to: Director
Programme Operations
Dimensions: Save the Children has been operational in Kenya since 1984,
providing support to children through developmental and humanitarian relief
programmes delivered both directly and through local partners. Current
programming focuses on child protection, child rights governance, education,
health, HIV/AIDS, livelihoods, nutrition and WASH.
Save
the Children has an operational presence in Dadaab Refugee Camp, Eldoret,
Habaswein, Mandera, Meru and Wajir. Currently, we have a staff complement of
approximately 270 staff and a confirmed budget of approximately US$15 million
this year.
Staff directly reporting to this post: Logistics Manager, Partner
Capacity Building Coordinator, Reporting Coordinator, Awards
Coordinator.
Key Areas of Accountability:
Logistics, Inventory and Procurement
- Ensure
that the CO logistics capacity and systems meet the SCI MOS and are able
to satisfy the programming requirements
- Manage
the CO Logistics department ensuring that all CO logistics activities
(fleet, assets, transport, supply chain, base setup etc) are coordinated
- Manage
all vehicles ensuring maintenance and insurance
- Ensure
goods and services procured are cost effective and of standard quality
- Ensure
procurement processes are effectively implemented
- Work
closely with the procurement team in negotiating the best deals with
suppliers
- Ensure
proper record keeping, maintenance and control of inventory
- Ensure
proper documentation and recording of fixed assets of the organisation
- Manage
the fixed assets
Awards Management
- Ensure
that the management of grants and awards for programme operations is in
accordance with SC policies and guidelines
- Develop
analysis of budget vs actual expenditures on a monthly basis for monthly
remote and actual review meetings with the budget holders/Area Programme
Managers so that remedial actions are developed and implemented as
required
- Ensure
that budget holders understand and implement compliance requirements from
the donor, Save the Children and/or the Government of Kenya
Partnerships and Capacity Building
- In
collaboration with other staff, develop standardised approaches and best
practices in selecting local partners
- Develop
and lead the implementation of a partnership strategy with Standard
Operating Procedures and Minimum Operating Standards
- Lead
agency-wide capacity strengthening strategies including the assessment and
improvement of SC and partners and through linkages with the relevant
technical advisors
- In
collaboration with the Civil Society/Partnership and CRG Advisor,
coordinate agency-wide learning processes in partnership and capacity
building
Reporting:
- Ensure
the timely provision of quality reports to donors after final review by
the Director of Programme Operations
- Support
the development of a reporting timeline tracker that has reminders
incorporated to programme and technical staff and with clear guidelines on
roles and responsibilities in preparation of reports
- Maintain
details of reporting formats and other requirements for all donors and SC
members
- Develop
internal reporting formats for monthly/quarterly SC reports by Area
Programme Managers
Staff Safety and Security
- Work
with the Director of Safety and Security to ensure that the staff and
assets of Save the Children Kenya are safe and secure
- Ensure
that all safety and security minimum operating standards are being met at
sub-office level
- Coordinate
preparation and implementation of staff security guidelines and support
sub-offices in carrying out periodic security assessment and reports
Staff Management, Mentorship, and Development
- Assist
in the management of the performance of all staff in the Program
Operations work area through:
- Effective
use of the Performance Management System including the establishment of
clear, measureable objectives, ongoing feedback, periodic reviews and fair
and unbiased evaluations;
- Coaching,
mentoring and other developmental opportunities;
- Recognition
and rewards for outstanding performance;
- Documentation
of performance that is less than satisfactory, with appropriate
performance improvements/workplans
Skills
and Behaviours (our Values in Practice)
Accountability:
- Holds
self accountable for making decisions, managing resources efficiently,
achieving and role modelling Save the Children values
- Holds
the team and partners accountable to deliver on their responsibilities -
giving them the freedom to deliver in the best way they see fit, providing
the necessary development to improve performance and applying appropriate
consequences when results are not achieved
Ambition:
- Sets
ambitious and challenging goals for themselves (and their team), takes
responsibility for their own personal development and encourages others to
do the same
- Widely
shares their personal vision for Save the Children, engages and motivates
others
- Future
orientated, thinks strategically
Collaboration:
- Builds
and maintains effective relationships, with their team, colleagues,
Members and external partners and supporters
- Values
diversity, sees it as a source of competitive strength
- Approachable,
good listener, easy to talk to
Creativity:
- Develops
and encourages new and innovative solutions
- Willing
to take disciplined risks
Integrity:
- Honest,
encourages openness and transparency
Qualifications
and Experience
- Recommended
a minimum of 7 years of management experience in an NGO or similar
environment, including significant field operations experience running
both emergency and development programs
- Masters
degree in development or other social
sciences (desired)
- Substantial
experience in logistics, including procurement, supply chain, fleet
management & inventory
- Substantial
experience and knowledge of effective financial and budgetary control and
securing and managing grants from major institutional donors
- Experience
of working with local, international and government partners
- Fluency
in written and spoken English. Similar skills in Kiswahili and other local
languages an advantage
- Willingness
to travel to Save the Children’s field offices and operational areas on a
regular basis
- Ability
and willingness to change work practices and hours, and work with incoming
teams in the event of major emergencies
- Commitment
to and understanding of Save the
Children’s aims, values and principles including
rights-based approaches
How
to apply
The application period is now open and will close on Friday 15th February, 2013
at 4.30 p.m.
To apply for a position, please send a short cover letter and CV to
Kenya.jobapplications@savethechildren.org indicating the position applied
for in the subject line.
7:42 AM
maboko
