Accounts
Assistant
(1 Position)
Key Responsibilities to this Position
- Maintain
proper accounting records:
- Teller’s
duties
- Monthly
Bank Reconciliations
- Cheque
clearing through bank receipt control and the necessary reconciliations
- Reconciliation
of all FOSA control/service accounts
- Preparing
all the receipted FOSA cheques for banking.
- Carry
out daily/monthly ATM settlement account reconciliations
- Posting
of FOSA savings from BOSA unit remittances
- Update
and clear the internal standing orders;
- Receiving
all the incoming cheques and forwarding the same to tellers for
receipting.
- Processing
of all FOSA loans/advances and recoveries
- Generating
loan reports e.g. loans issued, performing and non- performing,
defaulters, recoveries etc.
- Processing
all outgoing payments, e.g EFTs, cheques, standing orders , M-PESA B2C
etc.
- Relief
the customer care officer/assistant accountant
Minimum
Qualifications and Attributes
- CPA
II, ACCA Level II, CIA
- Certificate
of good conduct
- 3
years experience at the same level in a financial institution
- Good
analytical, communication, organizational and interpersonal skills
- High
degree of integrity
- Track
record of good management and develop¬ment skills.
- Knowledge
of computerized accounting systems
Procurement Officer
(1 Position)
Key Responsibilities to this Position
- Compile
annual procurement needs based on needs of the Sacco’s departments.
- Ensure
that all procurements to be made by the Sacco are within the budget.
- Ensure
proper record of all procurement transactions, minutes and activities.
- Liaison
with pre-qualified suppliers to ensure efficient procurements of goods and
services.
- Acting
as a secretariat to the procurement committee and implementing the
decisions of the procurement committee i.e Supporting the functions of the
procurement committee and taking of minutes in all procurement committee
meetings of the Sacco
- Ensure
that all procurement processes of the Sacco adhere to the Procurement and
Disposal Act, the Rules, the Sacco’s Policies and procedures and advise
the HR and Administration Manager accordingly.
- Advise
the HR and Administration Manager on new changes in the market regarding procurement.
- Managing
all procurement or disposal activities of the Society.
- Monitoring
contract management by user departments to ensure implementation of
contracts in accordance with the terms and conditions of the contracts.
- Coordinating
advertising of procurement and disposal opportunities.
- Maintaining
and archiving records of the procurement and disposal record for the
required period
- Preparing
and submitting reports required under the Regulations to the Authority.
- Issuing
bidding documents to candidates, coordinating the evaluation of bids.
- Maintaining
prequalified suppliers lists
- Coordinating
internal monitoring and evaluation of the supply chain function.
- Carrying
out market survey prior to placing of orders or adjudication by the
procurement committee.
- Conducting
periodic and annual stock taking.
- Certifying
invoices and coordinating payment to suppliers.
- Minimum
Qualifications and Attributes
- Diploma
in procurement.
- Minimum
3 years experience in procurement.
- Membership
to a procurement professional association.
- Have
excellent analytical and communication skills.
- High
integrity
- Basic
accounting knowledge.
- Basic
computer knowledge.
- Team
player.
- Able
to work with minimal supervision.
- Possess
a certificate of Good conduct.
Customer Care Officer
(1 Position)
Key Responsibilities
- Members/customers
–
ensure members /customers receive delightful and quick service.
- Account
advice
– advising members on all matters relating to, application for membership,
savings, loan qualification, account balances, withdrawals, next of kin,
housing, FOSA account opening, salary processing, and any other that
relates to members.
- Emails
monitoring
– ensuring all info mails have been forwarded to the respective officers
and have been responded to appropriately.
- Queries
monitoring
– capturing all BOSA queries received through personal visits, letters
and/calls and ensuring they are responded to appropriately and within 2
working days from receipt date.
- Withdrawals – reduce
member withdrawals. Facilitation of members retention in the Sacco.
- Information
gathering
– by use of questionnaire on member preferences/needs for purposes of new
products/ product features proposal
- Analyzing
the results of the questionnaires every month and prepare a report to the
Marketing Manager for final proposal.
- Feedback – facilitate
members completion of the feedback sheets after service.
- Analyze
the information on the sheets at the end of every month and prepare a report
to the Marketing Manager for final proposal.
- Campaigns
–
FOSA campaigns to sensitize institutions and members on FOSA. Deliverable:
recruit at least 2 institutions and 5 members every month on processing
salaries and opening accounts in FOSA.
- Cheque
issuing
– receive, register and issue all cheques as per requirement.
- Ensure
cheques are dispatched within 2 working days on receipt from the concerned
department. Effective distribution of information/cheques.
- No
cheques should be held for more than one week unless with reasons.
- Information – ensure that
all info emails are forwarded within four hours from receipt time during
working days and that they are responded to within 2 working days.
- Ensure
accuracy of information provided to members at all times.
- Handle
requests in a professional, prompt and efficient manner.
- Perform
all duties in line with the practices and policies of the Society.
Minimum
Qualification & Attributes
- Diploma
in customer care/ marketing/administration/ Public relations/ international
relations. (Higher Diploma is an added advantage.)
- Minimum
3 years working experience in service industry.
- Good
knowledge of customer care and delivery of good services.
- Knowledge
of accounting, credit and lending principles and basic computer knowlege.
- Knowledge
of SACCO practices and legal requirement.
- Work
accurately with numbers and perform basic mathematical calculations.
- Basic
listening and telephone communication skills.
- Excellent
interpersonal skills and demonstrated track record of team work.
- Effective
organization, time management and problem solving skills.
- Possess
a Certificate of Good conduct.
- Bosa
Accountant (1 Position)
Key
Responsibilities of the position
1. Accounts receivable (debt) management.
- Drafts
demand notices to defaulting loanees.
- Recovery
of defaulted loans after notice period lapses.
- Notification
of individual and unit (employer) defaulters
- Recovery
of unregularized defaulted loan accounts
- Prepares
weekly management reports on delinquent loans and accounts
- Reimbursement(Reinstatement)
of guarantors savings once defaulting loanees resume payment
- Supervises
the SACCO debt collector and analyses reports from him.
- h)Making
correspondences with defaulters, guarantors, employers and responding to
queries from clients.
- Tracking
defaulted accounts and following up on promises to pay.
Minimum
Qualification & Attributes
- First
degree in Business with a bias in accounting
- CPA
II, ACCA Level II, CIA
- Minimum
3 years working experience in service industry.
- Possess
a Certificate of Good Conduct
- Knowledge
of SACCO practices and legal requirement.
- Good
negotiation skills
- Report
writing skills and proficiency in MS office suite
- Communication
skills
- Good
listening skills
- Excellent
familiarity with credit issues and firmness on policy
- Assertive
and decisive but flexible when need be
- Attention
to details
6:52 PM
maboko
