Organization: COOPI – Cooperazione Internazionale is a relief and development organization founded in Italy in 1965. COOPI’s envisions a world without poverty where diverse cultures live together sharing equal rights and equal opportunities. 

COOPI’s mission is to reduce poverty in the global South through interventions of long-term sustainable international cooperation. 

COOPI also conducts advocacy activities in Italy, to fight the cause of the serious economic gap between the North and South. 
 
Position: Regional Programme Coordinator
 
Reporting To: Regional Representative
 
Location: Nairobi with frequent travel to the field as necessary

Key Tasks: The objective of this position is to be overall responsible for the strategy and coordination of COOPI’s programs in the Region (Kenya, Somalia) ensuring that programs are designed and implemented to the highest standards and in line with COOPI’s global strategy, policies and core values. 

The main tasks linked to this position are as follows:

I. Strategic Planning

  • Provide leadership in development of policies and strategies for the Nairobi regional coordination office ensuring that the regional strategic objectives are in line with COOPI’s global strategies, objectives and values;
  • Provide leadership in review and monitoring of the implementation of the Nairobi regional coordination office strategic objectives and plans;
  • Collect and analyze information about humanitarian situation in our area of intervention
II. Institutional Relationship
  • Ensure that information collection, sharing and analysis (policies and strategies) are undertaken by sector coordinators and program managers;
  • Establishing and monitoring of national and regional consortia to achieve COOPI’s regional strategic objectives and plans;
  • Maintain and develop contacts, information sharing and relationship with other COOPI offices in the region and partners  in coordination with the regional representative;
  • Identification of potential resources and follow-up (financial and opportunities).
III. Human Resources Management
  • Lead the process of recruitment, selection, monitoring and evaluation of the coordination and managerial staff for the programs;
  • Setting targets and performance appraisal for sector coordinators and program coordinators.
IV. Program Development and Management
  • Promote the identification of programs and projects in line with strategic plans of the regional office to support actualisation of the same;
  • Supervision of the sector coordinators / program managers and promote integration of projects within programs and programs within the strategic plan (sector and geographical);
  • Responsible for overall program, and project supervision (keeping updated on progress of implementation, meetings and field visits) quality control and ensuring attainment of the requisite standards in line with international norms, COOPI and donor requirements;
  • Review and approval of project reports in coordination with the regional representative
  • Ensure capitalization and internal reporting
  • Development and management of future local partnerships
Qualifications & Requirements    
  • Generalist education background: master in humanitarian field, project management, politics.
Essential Competencies:
 
To be successful in this role you must have the following:
  • Minimum 5 years’ experience in the management of Humanitarian and Development program
  • Minimum 3 years’ experience in Horn of Africa operation
  • Knowledge of contractual regulations of major donors, in particular EU/ECHO, USAID, UN Agencies
  • Excellent attention to detail and strong organizational skills.
  • Excellent inter-personal skills and proven ability to negotiate with a wide range of people (internally and externally)
  • Strong networking capability
  • Ability to adapt to the harsh and stressful working conditions of Somalia and the size of programme
  • Advance computer skills
  • Good oral and written communication skills in English
Start Date: ASAP 
 
Application: Send by Email 1 page letter of expression of interest and updated CV by the Closing date: 10th January 2015 to the following address:    

The Regional Representative 
COOPI - Cooperazione Internazionale, 

eMail: hr.nairobi@coopi.org
 
Note: Only short listed candidates will be contacted.
Neo Marketing, a leading below-the-line marketing agency, with over five years’ experience in delivering brand experiences is recruiting for an Admin Assistant (AA).
 
Job Profile: The Administrative Assistant reports to the HR & Admin Manager and is responsible for providing administrative and clerical services. Providing these services in an effective and efficient manner will ensure that the organizations operations are maintained in an effective and efficient manner.

Job Responsibilities
 
Bookkeeping
  • Monitoring and recording expenditures by creating spreadsheets to track the organizations expenditure on petty cash and reporting it to the Operations Director.
Planning and Scheduling

  • Plan events like board meetings and luncheons with the help and advice of the HR & Admin Manager.
  • Schedule appointments and preparing presentation materials.
Communication
  • Compose correspondence/reports for own or EDs signature
  • Arrange essential mail in priority action order for the ED
  • Check deadlines on incoming requests and put preliminary work in play
  • Process replies on own initiative or from the EDs’ dictation or notes
  • Research, draft or abstract reports
Confidentiality
  • Perform to earn the ED’s full confidence
  • Assure discreet handling of all business
Visitors
  • Screen to control interruptions
  • Provide back-up data as needed
  • Arrange amenities as needed
  • Schedule visits away from boss’s area to protect priority/private tasks
Travel
  • Arrange travel through internal or outside agents (pre - qualified agent)
  • Arrange travel cash in advance
  • Prepare itinerary, trip file and supplies
  • Prepare expense report tools for boss
  • Complete expense reports after trip
Data Management
  • Improve/tighten storage/retrieval systems
  • Update and manage index
eMail: hr@neomarketing.co.ke

Neo Marketing, a leading below-the-line marketing agency, with over five years’ experience in delivering brand experiences is recruiting for a Business Development Manager (BDM)
 
Job Profile: A Business Development Manager works to improve an organization’s market position and achieve financial growth. 

This person defines long-term organizational strategic goals, builds key customer relationships, identifies business opportunities, negotiates and closes business deals and maintains extensive knowledge of current market conditions.  

She/he works with other senior managers to increase sales opportunities and thereby maximize revenue for their organization. 
 
Job Description: The primary role of the Business Development Manager is to prospect for new clients by networking, cold calling, advertising or other means of generating interest from potential clients. 

They must then plan persuasive approaches and pitches that will convince potential clients to do business with the company. 

They must develop a rapport with new clients, and set targets for sales and provide support that will continually improve the relationship. 

They are also required to grow and retain existing accounts by presenting new solutions and services to clients. Strategic planning is a key part of this job description, since it is the business manager’s responsibility to develop the pipeline of new business coming in to the company. 

This requires a thorough knowledge of the market, the solutions/services the company can provide, and of the company’s competitors. 

While the exact responsibilities will vary from company to company, the main duties of the Business Development Manager can be summarized as follows:

New Business Development
  • Prospect for potential new clients and turn this into increased business.
  • Cold call as appropriate within your market or geographic area to ensure a robust pipeline of opportunities. 
  • Meet potential clients by growing, maintaining, and leveraging your network.
  • Identify potential clients, and the decision makers within the client organization.
  • Research and build relationships with new clients.
  • Set up meetings between client decision makers and company’s practice leaders/Principals.
  • Plan approaches and pitches.
  • Work with team to develop proposals that speaks to the client’s needs, concerns, and objectives.
  • Participate in pricing the solution/service.
  • Handle objections by clarifying, emphasizing agreements and working through differences to a positive conclusion.
  • Use a variety of styles to persuade or negotiate appropriately.
  • Present an image that mirrors that of the client.
Client Retention
  • Present new products and services and enhance existing relationships.
  • Work with technical staff and other internal colleagues to meet customer needs.
  • Arrange and participate in internal and external client debriefs.
Business Development Planning
  • Attend industry functions, such as association events and conferences, and provide feedback and information on market and creative trends.
  • Present to and consult with mid and senior level management on business trends with a view to developing new services, products, and distribution channels.
  • Identify opportunities for campaigns, services, and distribution channels that will lead to an increase in sales.
  • Using knowledge of the market and competitors, identify and develop the company’s unique selling propositions and differentiators.
  • Ensure that data is accurately entered and managed within the company’s CRM or other sales management system.
  • Forecast sales targets and ensure they are met by the team.
  • Track and record activity on accounts and help to close deals to meet these targets.
  • Ensure all team members represent the company in the best light.
  • Understand the company’s goal and purpose so that will continual to enhance the company’s performance.
Academic Requirements
  • MBA, Strategic Management ( Added advantage)
  • BBA/BCOM/BBM in Sales & Marketing
  • 5 years of proven experience in Marketing
  • Certificate in proposal & report writing
  • IT savvy
Other Essential Skills: Networking, Persuasion, Prospecting, Public Speaking, Research, Proposal Writing Skills, Closing Skills, Motivation for Sales, Prospecting Skills, Sales Planning, Identification of Customer Needs and Challenges, Territory Management, Market Knowledge, Meeting Sales Goals, Professionalism

eMail: hr@neomarketing.co.ke

Action Africa Help Uganda a non-profit making agency that implements health and development projects in Uganda 

The organisation seeks to recruit a dynamic, innovative development leader for the following position:
 
Job Title: Finance and Administration Manager
 
Reports to: Country Director
 
Staff reporting to this post: Finance Officer, HR & Administration Officer & Procurement Officer
 
Duty Station: Kampala.
 
Job Summary: To monitor all financial processes effectively and efficiently functioning, monitor financial results to detect risks and address them. He/she will plan, execute and evaluate all activities of financial management of AAH-I Uganda Country Programme. 

The holder will be responsible for developing, reviewing, updating and enforcing compliance of the Programme’s financial policies and procedures.

Duties & Responsibilities
  • Lead in the country budgeting process and provide technical advice to support proposal writing in line with AAH-I Finance and Resource Mobilisation guidelines and procedures.
  • Supervise, train and appraise country accounting staff, support and maintain a competent & motivated “finance team” through giving constructive feedback, coaching and mentoring in line with the Human Resources Manual.
  • Periodically review and implement financial policies to mitigate any financial risks in line with AAH-I guidelines and donor policies.
  • Monitor all functions and programs/projects under charge are performed within budgetary parameters, to include performing costs control activities, monitoring revenues and expenditures and ensuring sound fiscal control in accordance with Generally Accepted Accounting Practices.
  • Review and monitor accuracy of work generated in the country accounts office in relation to billing, payroll processing, accounts payable, drafting checks and accounts receivable in accordance with Generally Accepted Accounting Practices.
  • Maintain and reconcile bank accounts for all funds from field accounting support personnel.
  • Review reconciliations for accounts payable ledgers to ensure that statutory deductions (PAYE, NSSF, Local Service Tax, Withholding tax) have been paid and submitted to statutory authorities in line with the financial policies and regulations of AAH International.
  • Prepare and review annual, quarterly, monthly and weekly cash flow forecasts, based on cash status and generate weekly cash flow reports in line with AAH-I finance guidelines and procedures.
  • Review and monitor the implementation of proper audit trails, verification and reconciliation actions for all processed work to ensure adherence to generally accepted accounting standards and principles, established procedures, departmental guidelines and regulatory requirements.
  • Review receipts, expenditure forms, purchase orders, distributions and disbursement orders for the purpose of ensuring compliance with established regulatory standards.
  • Prepare periodic accounting reports e.g. weekly, monthly and annual reports, drafting and revising codes and ordinances in line with AAH-I financial guidelines and procedures.
  • Plan, manage, coordinate and implement the year end/project end closing processes and procedures for the assigned accounting records, and provide information to auditors in line with the financial policies and regulations of AAH International.
  • Provide technical accounting support and interpretation to management through senior management team meetings and to employees in line with the AAH-I financial guidelines and procedures.
Qualifications
  • A Bachelor’s (honors) degree in Commerce, Accounting or Finance
  • A Master’s degree in Financial Management, Accounting, Economics or a related field from a recognized institution.
  • A professional qualification in Finance or Accounting (Membership of ACCA, CPA)
  • Good computer applications knowledge in respect to accounting, budgeting and cash control. 
  • As a minimum, this would include an understanding of MS Office and Excel coupled with a strong understanding and knowledge of Pastel Evolution accounting systems.
  • A minimum of 5 years’ experience in similar or higher position with at least 3 years in a Non-Government Organisation.
  • The candidate must be 30-45 years of age. 
  • Preparation of UNHCR SPMR Reports is an advantage
Skills and Competencies
  • A team player with excellent inter-personal and communication skills
  • A good command of both written and spoken English
  • Patient, understanding and of a pleasant character
  • Excellent Management skills
  • Able to build and develop capacity of others
  • Commitment to the organizational values
How to Apply:
 
Interested persons who meet the above criteria should submit their applications (together with an updated CV) with at least three suitable referees with their telephone and email contact to; uganda@actionafricahelp.org indicating the job title in the subject line of the email.

Applications should be adressed to;
 
The Human Resource Officer,
Action Africa Help Uganda;
Plot 72 Ntinda Road,
P O Box 10501,
Kampala, Uganda.

Deadline for receiving the applications is: 30/12/2014.

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