Vacancy: Sales Executives   

Where:
 AAR Insurance (K) Ltd

Location: Nairobi

We are looking for talented, creative and innovative team players excited about an opportunity to grow their sales careers in one of the leading insurance companies in the region

Key Requirements

Education: 

Minimum requirement KCSE C. 

Diploma in business administration / Marketing will be an added advantage

Excellent communication skills
Well groomed and presentable

Age: 25 years and above 

Candidates below 25 yrs must have at-least 3 years sales experience


Must be ambitious and focused to succeed in sales career under minimum supervision

2 to 4 years sales experience in Sales and Marketing.

COP/ACII qualification an added advantage 

Remuneration: Generous commission based incentives

If interested, please forward your CV and application letter to mgoreti@aar.co.ke

Closing Date: 31/10/2014

Business Development Manager - Freight Forwarding

Industry: Freight, Clearing, Forwarding & Logistics
 
Location: Nairobi
 
Salary: Ksh.100, 000

Our client an international Logistics, Courier & Freight Company, is seeking to hire a Freight Forwarding Business Development Manager. 

The main role is to achieve new business sales targets as agreed through the development of new accounts and new business opportunities 

Duties & Responsibilities
  • Prospecting for new business and closing business deals
  • Preparing proposals, responding and taking ownership of customer tenders
  • Design logistics concepts/ solutions and price as appropriate
  • Attend regular customer business review meetings, prepare presentations, implement KPI's Manage customer expectations and escalate when necessary.
  • Maintain a good mix of opportunities in the sales pipeline
  • Make sales visits as appropriate to close new business.
  • Understand the local courier business and best ways to operate efficiently
  • Handling corporate clients in a very professional manner
  • Weekly reports to the management
  • Preparation and Maintenance of quotes, tenders, bids, customer profiles and potential leads
  • Strict adherence to corporate/legal framework and regulations
Qualifications & Skills
  • Diploma/ Degree in Business, Logistics/ Freight/ Clearing & Forwarding or related fields.
  • At least 4-5 years experience within a reputable logistics
  • Knowledge of shipping/ custom/ export import documents and procedures.
  • Should come in with new clientele.
  • Should be willing to provide proof of the last four months pay slip.
  • Account management and client service skills.
  • Excellent business acumen (focuses on profit, growth and cost control)
  • Able to understand/explain services and take and resolve queries and objections.
  • Professional image, polished presentation.
  • Highly motivated with a Creative approach to challenges.
  • Confident sales professional.
  • Ability to influence and build relationships at all levels especially with external customers.
  • Ability to work under pressure.
  • Ability to meet deadlines.
How to Apply

If you are up to the challenge, posses the necessary qualification and experience, please send your CV only quoting the job title on the email subject (Business Development Manager - Freight Forwarding - 100K) to vacancies@corporatestaffing.co.ke before 25th October, 2014

Kindly indicate your current/last salary on your CV

N.B: We do not charge any fee for receiving your CV or for interviewing

Only candidates short-listed for interview will be contacted.

Job Title: Legal Intern
 
Job Description: We are looking for a Legal Intern who is seeking a fast-paced in-house / business environment, has strong attention to detail; works well across different business groups and is able to multitask.  

You will have the opportunity to work across multiple areas, including commercial contracts, intellectual property, marketing, and regulatory compliance.

Responsibilities may include direct business client contact, policy reviews, legal research, contract review and preparation, and contract database work. 

Skills & Requirements

  • 3rd Year Law Student
  • Proven ability to manage time
  • Ability to complete projects independently and within a set deadline
  • Strong written and verbal communication skills
  • Confidentiality is required
  • Flexibility and willingness to take on new and different projects
  • Successful candidate will possess a high attention to detail and be resourceful, flexible, articulate (written and verbal), hard-working and effective at creative problem solving
  • Prior corporate or law firm experience and active participation in law school activities preferred
Application Process
 
Interested candidates are invited to strictly email their cover letter and CV, clearly detailing their current remuneration and expectations to recruitment@odumont.com  before end of day 20 October 2014. 

Only short listed candidates will be contacted

Vacancy: Frame Assembly Supervisor 
 
Industry: Automobile
 
Location: Nairobi

Salary: KShs 65K - 75K

Our client is one of the largest Manufacturers of motorcycles in Nairobi. 

They seek to hire a frame assembly supervisor to be in charge of the overall assembling in the plant. 

Candidates with automotive background preferred. 

Job Description
  • Assemble and oversee the assembly of motorcycles as per instructions given
  • Maintain the flow of work and documentation with a keen eye for quality
  • Implement and monitor the production schedule
  • Supervise frame assembling operations
  • Ensure production targets are met
  • Follow up and promptly correct /repair all quality problems attributed to assembly section as per VQ inspection report
  • Monitor the daily attendance of production associates; prepare the monthly summary of same and forward to Hr.
  • Undertake training of new and continuing production associates as required.
  • Comply with health and safety regulations
  • Maintain high housekeeping standards
Qualifications
  • Diploma in mechanical or automotive Engineering
  • 3-4 years working experience in the automotive industry especially in motorcycle assembly line.
  • Good communication, presentation, organization and reporting skills
  • Excellent Leadership skills
  • Can work with minimal supervision
  • Good skills
If you meet the above requirements send your CV only, to jobs@corporatestaffing.co.ke, indicating the title (Frame Assembly supervisor 65-75K) on the subject line before 27th October, 2014

We do not charge for interviews.

Kindly indicate your last salary on your CV.

Only shortlisted candidates will be contacted.

Vacancy: Automotive Sales Executive

Industry: Automobile
 
Location: Nairobi
 
Salary: Ksh 70,000 Gross

Our Client is one of the largest Manufacturers of motorcycles in Nairobi. 

They seek to hire automotive sales Executive to build business by identifying, selling to prospects and maintaining relationships with clients. 

Candidates with automotive background preferred. 

Job Responsibilities
  • Sell motorcycles and their parts to walk in customers, resellers, new clients and existing accounts
  • Identifies business opportunities by identifying prospects and evaluating their position in the industry; researching and analyzing sales options.
  • Sells products by establishing contact and developing relationships with prospects; recommending solutions.
  • Maintains relationships with clients by providing support, information, and guidance; researching and recommending new opportunities; recommending profit and service improvements.
  • Identifies product improvements or new products by remaining current on industry trends, market activities, and competitors.
  • Prepares reports by collecting, analyzing, and summarizing information.
  • Maintains quality service by establishing and enforcing organization standards.
  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; benchmarking state-of-the-art practices; participating in professional societies.
  • Prepare briefs on the brand models, designs, specifications and costs
  • Ensure profitability objectives are met and meeting sales targets
  • Diarize appointments and weekly business prospects
  • Receiving orders from customers
  • Debt collection from clients on credit terms
  • Assisting in sales deliveries and after sales services
  • Sample follow up and reporting
Required Qualifications
  • Degree in Business / Sales & Marketing
  • 2 year’s practical working experience in a similar role within the Automotive Industry
  • Applicants with experience in selling motorcycle  accessories preferred
  • Must be able & Energetic
  • Must have integrity and people skills.
  • A self driven person.
  • Hard Seller and Pleasant personality
If you meet the above requirements send your CV only, to jobs@corporatestaffing.co.ke, indicating the title (Automotive Sales Executive -70K) on the subject line before 23rd October, 2014

We do not charge for interviews.

Kindly indicate your last salary on your CV.

Only shortlisted candidates will be contacted.
Position: Machine Operators (Road Repair Machinery)
 
Key Responsibilities
  • Loading of raw materials and preparation of machine
  • Efficient operation of machine, compactor and other related equipment
  • Daily cleaning and maintenance of machinery
  • Undergo specialised training for operating the machine
  • Maintain standard operating procedures
  • Work autonomously to timescales and deadlines
  • Communicate well with other team members
Skills

  • Minimum O level education
  • Have a good command of spoken and written English
  • Be presentable and smart
  • Must be 24 years old or above
  • Should be enthusiastic and friendly
  • Good level of attention to detail
  • Added Knowledge of operating machines and general machine maintenance.
  • Previous experience of working with construction related machinery will be an added advantage.
How to Apply:
 
To apply for this position send your CV to mycv@myjobseye.com  quoting the position in the subject line. 

Kindly also mention your current/ last salary and benefits. 

Only shortlisted candidates will be contacted
Vacancy: Warehouse Officer

Industry: Automobile
 
Location: Nairobi
 
Salary: Ksh 50,000 - 60,000

Our client is one of the largest Manufacturers of motorcycles in Nairobi. 

They seek to hire a warehouse officer to be in charge of the overall warehouse operations in the plant. 

Candidates with automotive background preferred. 

Job Responsibilities
  • Supervise the warehouse team, and control the team to achieve sales targets.
  • Liaise with purchasing, sales and marketing teams for efficient supply chain management
  • Organize dealer orders, invoices and delivery notes
  • Manage and control warehouse storage location
  • Overseeing the warehouse process
  • Draw up, update and maintain a warehouse schedule.
  • Making sure that products are dispatched on time and are of good quality.
  • Working out the human and material resources needed.
  • Estimating costs and setting the quality standards.
  • Monitoring the dispatch processes and adjusting schedules as needed.
  • Being responsible for the dispatch and stock of Parts.
  • Working with managers to implement the company's policies and goals.
  • Ensuring that health and safety guidelines are followed.
Required Qualifications
  • Minimum of a Diploma in stocks management / Procurement or other related course.
  • Should have overall knowledge of parts business.
  • 2 years experience handling parts in the automobile industry.
  • Applicants selling car accessories preferred.
  • Must be able & Energetic.
  • Must have integrity and people skills.
  • A self driven person.
  • Hard Seller and Pleasant personality.
If you meet the above requirements send your CV only, to jobs@corporatestaffing.co.ke,   indicating the title (Warehouse Officer Motor cycle-50-60K ) on the subject line before 23rd October, 2014

We do not charge for interviews.

Kindly indicate your last salary on your CV.

Only shortlisted candidates will be contacted.

Vacancy: Sales Manager 
 
Principle Responsibilities & Position Purpose: A Sales Manager with Hilton Hotels and Resorts analyses local market trends and competitor activity to recommend strategies that keep the hotel a leader in the marketplace through the development of future and repeat business.

Qualification Standards
  • Must have 7 years work experience in Sales in a busy environment, preferably hospitality industry with a proven track record to close a sale.
  • Strong leadership skills, whereas it is evident that you can effectively manage and motivate a team to perform beyond expectations
  • Strong analytical skills so to understand key business indicators and competitive trends and develop approaches to these challenges
  • Business degree, or any relevant qualification, would be advantageous
  • Develop customer accounts and travel within the local area to drive business into the specific hotel / cluster and to increase market/customer share in all revenue streams
Specific Job Knowledge, Skill and Ability
  • Possession of excellent communication skills, both verbal and written. Positive attitude
  • Skilled in use of Microsoft Windows, Word, Excel, Spreadsheet and database, Outlook, E-mail system.
  • Commitment to delivering a high level of customer service
  • Excellent organizational and planning skills
  • Flexibility to respond to a range of different work situations
  • Ability to work under pressure and under own initiative
  • Previous experience in sales role with the ability to close a sale
Application Process:
 
Excellent future career opportunities are available within the organization.
 
Compensation and benefits are commensurate with background and experience.

Interested candidates are invited to apply through: Nairobi_Recruitment@hilton.com before end of day 28th October 2014

Hilton Nairobi is an equal opportunity employer and as such, canvassing in any form will lead to automatic disqualification.


Infotrak Research and Consulting is a professional research company that was founded and incorporated under the Laws of Kenya in 2004 following the vision of the founder to provide the Pan African Market with suitable information solutions required to sustain the needs of the ever-growing economies. 

Headquartered in Nairobi, Kenya, Infotrak also has a hub office for West Africa in Lagos Nigeria and field contacts in more than 20 other countries in Africa. 

The research and consultancy firm, which is currently one of the fastest growing in the region, attributes its rapid growth to not only innovation, high level of professionalism and dynamism, but also to the intricate attention given to providing clients with relevant and user friendly reports.

We are looking for suitable person to fill the following position:

Public Relations and Social Media Executive

Ref: IRC/PRSME/1/2014

Key Responsibilities

  • Public relations;
  • Handling and managing our social media accounts;
Minimum Qualifications
  • A bachelor’s degree in communications. A masters’ degree will be an added advantage;
  • At least two years’ experience in public communications;
  • Good verbal and written communication skills;
  • Fluent in English and Swahili. Familiarity with any other foreign language will be added advantage;
  • Intelligent, innovative and a team player;
  • Good computer literacy;
  • Experience in website management will be an added advantage;
  • Good presentation skills;
  • Must be active in social media.
  • High level of integrity
How to Apply
 
Interested applicants can send their applications, resumes and testimonies to careers@infotrakresearch.com by 24th October 2014. 

Please specify in the email subject the reference number of the position you are applying for. 

Only shortlisted applicants will be contacted.

Infotrak Research and Consulting is a professional research company that was founded and incorporated under the Laws of Kenya in 2004 following the vision of the founder to provide the Pan African Market with suitable information solutions required to sustain the needs of the ever-growing economies. 

Headquartered in Nairobi, Kenya, Infotrak also has a hub office for West Africa in Lagos Nigeria and field contacts in more than 20 other countries in Africa. 

The research and consultancy firm, which is currently one of the fastest growing in the region, attributes its rapid growth to not only innovation, high level of professionalism and dynamism, but also to the intricate attention given to providing clients with relevant and user friendly reports.

We are looking for suitable person to fill the following position:

Data Analyst 

Ref: IRC/DA/2/2014

Key Responsibilities

  • Processing and analysing data;
  • Designing survey samples;
  • Writing reports.
Minimum Qualifications
  • A bachelor’s degree in applied statistics or mathematics. A masters’ degree will be an added advantage;
  • At least three years’ experience in data processing and analysis;
  • Good verbal and written communication skills;
  • Fluent in English and Swahili. Familiarity with any other foreign language will be added advantage;
  • Intelligent, innovative and a team player;
  • Good computer literacy. Familiarity with SPSS, Ms Excel and other data processing soft wares is a must;
  • Experience in project management;
  • Good presentation skills;
  • Strong multitasking abilities and able to meet deadlines.
  • High level of integrity
How to Apply
 
Interested applicants can send their applications, resumes and testimonies to careers@infotrakresearch.com by 24th October 2014. 

Please specify in the email subject the reference number of the position you are applying for. 

Only shortlisted applicants will be contacted.


Infotrak Research and Consulting is a professional research company that was founded and incorporated under the Laws of Kenya in 2004 following the vision of the founder to provide the Pan African Market with suitable information solutions required to sustain the needs of the ever-growing economies. 

Headquartered in Nairobi, Kenya, Infotrak also has a hub office for West Africa in Lagos Nigeria and field contacts in more than 20 other countries in Africa. 

The research and consultancy firm, which is currently one of the fastest growing in the region, attributes its rapid growth to not only innovation, high level of professionalism and dynamism, but also to the intricate attention given to providing clients with relevant and user friendly reports.

We are looking for suitable persons to fill the following position:

Research Executives - Market and Social Research 

Ref: IRC/RE/2/2014

Key Responsibilities

  • Writing market and social research proposals;
  • Designing research methodologies;
  • Overseeing implementation of research projects;
  • Writing reports.
Minimum Qualifications
  • A bachelor’s degree in social sciences preferably sociology, political science, law, anthropology or marketing. A masters’ degree will be an added advantage;
  • At least three years’ experience in desk and field research;
  • Good verbal and written communication skills;
  • Fluent in English and Swahili. Familiarity with any other foreign language will be added advantage;
  • Intelligent, innovative and a team player;
  • Computer literacy in Excel, Word and PowerPoint. Familiarity with SPSS will be an added advantage;
  • Experience in project management;
  • Good presentation skills;
  • Willingness to work within and outside Kenya;
  • Strong multitasking abilities and able to meet deadlines;
  • High level of integrity.
How to Apply
 
Interested applicants can send their applications, resumes and testimonies to careers@infotrakresearch.com by 24th October 2014. 

Please specify in the email subject the reference number of the position you are applying for. 

Only shortlisted applicants will be contacted.
Our client is in the Printing and Branding Industry currently looking forAccount Managers.

The candidate will be given accounts to manage and also bring in additional accounts, 

The candidate’s key responsibilities will include:
  • Generate new business opportunities and manage existing client portfolio
  • To build excellent relationships with clients, in order to sell the company’s services
  • Meeting and exceeding sales targets and maximizing the profitability of each project
  • Maintaining relationships with existing customers through regular review visits
  • Visiting potential customers to demonstrate products and gain new markets
  • Contacting clients by phone/email to take briefs, approve artwork, manage projects and ensure installation/delivery of goods
  • Keep up to date with market and customer information
  • Advising on forthcoming product developments and discussing special promotions
  • Gain a clear understanding of the customers’ business and requirements
  • Monitoring of print management for your clients and ensuring timely deliveries
Requirements:
  • Degree or a Diploma in Sales or Marketing
  • Min. 3 years experience in sales and marketing preferable in printing or related industry
  • Have a valid clean Driving License.
  • Proven track record in Print Sales will be an advantage
Key Skills
  • Excellent communication and client presentation skills.
  • Good print knowledge
  • Excellent customer service skills.
  • Must have ability to work efficiently with minimal supervision with strong prioritization skills
  • Good industry commercial awareness.
  • Good print technical knowledge and understanding of print production processes.
Salary: Negotiable depending on experience
If you feel you fit the above role, please send your CV only quoting the job title on the email subject to jobs@alternatedoors.co.ke

N.B: We do not charge any fee for receiving your CV in our database nor for interviewing.

Only candidates short-listed for interview will be contacted.

For unsolicited applications, please drop your CV in our offices (Devan Plaza, Westlands 4th Floor) Monday to Friday- 3pm- 5.30pm ONLY.

Our client an ICT company that currently recruiting a driven and target oriented Sales Executive

The Sales Executive will be responsible for managing the client accounts and promoting ICT products of the company to existing and prospective client. 

Responsibilities:

Sales Generation and Conversion
  • Identify sales opportunities, setting up initial sales and meeting the client
  • Generate sales and ensure sales targets are met.
  • Develop and implement special sales activities to increase sales.
  • Follow up on new leads and referrals resulting from field activity.
  • Identify sales prospects and contact these and other accounts as assigned.
  • Generating leads through professional networking and cold-call techniques.
  • Promote products by demonstration and instruction, presentations and trade shows
  • Following up on clients to ensure satisfaction with ICT goods and services resolving any problems arising.
  • Negotiating the terms of an agreement and closing sales.
  • Follow-up for collection of payment.
  • Maintain a vibrant sales databases and customer records.
  • Maintaining and developing relationships with existing customersvia meetings, telephone calls, emails and on site.
  • Representing SDS at trade exhibitions, events and demonstrations..
  • Creates and conducts proposal presentations.
Quotations and Tenders Preparation
  • Prospecting and building new business through responding to tender documents.
  • Assessing customer needs and explaining the goods and services which meet their needs
  • Liaise with product managers in provision of quotations to interested clients.
Planning and Development
  • Assists in the development and implementation of marketing plans as needed.
  • Participate in analysis of sales performance for informed management decisions.
  • Communicate new product and service opportunities, special developments, information, or feedback gathered through field activity to appropriate Product Manager
  • Gathering market and customer information and providing feedback on future buying trends.
  • Advising on forthcoming product developments and discussing special promotions.
  • Initiates and coordinates development of action plans to penetrate new markets.
  • You may also be involved with identifying new markets and business opportunities.
  • Reviewing your own sales performance, aiming to meet or exceed targets.
Administration and Reporting
  • Reporting to sales management on sales made and the marketability of ICT goods and services
  • Preparing sales reports.
  • Develop and maintain sales materials and current product knowledge.
  • Provide on-the-job training to new sales employees.
  • Prepares action plans for effective search of sales leads and prospects.
  • Other duties as assigned.
Qualifications:
  • Bachelors Degree in Sales and Marketing or Degree in Information technology with 5 years sales experience or at least 4 years of experience in sales and marketing.
  • Experience in sales with an ICT sales and marketing experience will be an added advantage
  • Good analysis of the market and smart understanding of ICT systems
  • Strong understanding of customer and market dynamics and requirements.
Skills and Interests
  • The ability and desire to sell.
  • a professional appearance and a positive company image
  • Excellent communication skills.
  • Strong commercial awareness.
  • A confident and determined approach.
  • Resilience and the ability to cope with rejection.
  • A high degree of self-motivation and drive.
  • The ability to work both independently and as part of a team.
  • The capacity to flourish in a competitive environment.
If you feel you fit the above role,please send your CV to jobs@alternatedoors.co.ke

Our client is a small Tented Luxury Camp located at the Mara currently recruiting a Lodge Manager.

Essential Duties and Responsibilities:
  • Creates an operating environment that assures consistent guest satisfaction.
  • Monitors the performance of the hotel through verification and analysis of guest satisfaction systems and financial reports. 
  • Initiates corrective action.
  • Maintains product and service quality standards by conducting ongoing evaluations and investigating complaints. 
  • Initiates corrective action.
  • Develops accurate and aggressive long and short-range financial objectives consistent with the Company's mission statement.
  • Establish and maintain a pro-active human resource function to ensure employee motivation, training and development, wage and benefits administration, and compliance with established labor regulations.
  • Execute marketing, sales, and operational activities, producing results that meet or exceed the hotel’s business plan.
  • Ensures good safety practices of employees and guests, assisting in the maintenance of proper emergency and security procedures.
  • Implements and maintains effective open-door communication system that crosses departmental lines in order to reach all employees
  • Understands the government regulations affecting hotel’s operations, ensuring hotel is operated in compliance with all applicable laws,
  • Deals with the general public, customers, employees, union and government officials with tact and courtesy. 
  • Plans and organizes the work of others.
  • Accepts full responsibility for managing an activity.
  • Other duties may be assigned.
Supervisory Responsibilities: Typically, directly supervises employees at the hotel, including all department heads. Indirectly supervises all hotel personnel. 

Carries out supervisory responsibilities in accordance with the Company’s policies, training programs, and applicable laws. 

Responsibilities include recruiting, interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Requirements: The ideal candidate will have at least 3-5 years of experience in a senior position running remote Camps or Lodges

A hotel or Business management course

If you feel you fit the above role, please send your CV only quoting the job title on the email subject to jobs@alternatedoors.co.ke

N.B: We do not charge any fee for receiving your CV in our database nor for interviewing. 

Only candidates short-listed for interview will be contacted. 

For unsolicited applications, please drop your CV in our offices (Devan Plaza, Westlands 4th Floor) Monday to Friday- 3pm- 5.30pm ONLY.
Our client is currently recruiting Customer Service Executives

Job Role
  • Attracts potential customers by answering product and service questions;
  • Maintains customer records by updating account information.
  • Resolves product or service problems by clarifying the customer's complaint; determining the cause of the problem;
  • Maintains financial accounts by processing customer adjustments
  • Prepares product or service reports by collecting and analyzing customer information.
  • Contributes to team effort by accomplishing related results as needed.
Requirements

  • Fluent in Arabic
  • Proficiency in computer packages especially excel, internet and word.
  • Good communication both verbal and written
  • Good organization skills
  • Attention to detail
If you feel you fit the above role, please send your CV only quoting the job title on the email subject to jobs@alternatedoors.co.ke

N.B: We do not charge any fee for receiving your CV in our database nor for interviewing.

Only candidates short-listed for interview will be contacted.

For unsolicited applications,please drop your CV in our offices (Devan Plaza, Westlands 4th Floor) Monday to Friday- 3pm- 5.30pm ONLY.
Our client is a Hotel currently recruiting a Sales and Marketing Manager

Position Description:
  • Ability to prospect, negotiate and close a sale as well as building client relationships
  • Ability to sell rooms as well as meetings, cocktails etc
  • Knowledge in hospitality operations
  • Ability to maintain relationships, well spoken person, good organization skills
  • Ability to work under pressure and meet deadlines
  • Good communications, negotiating, selling and up selling skills
  • Ability to prepare and conduct presentations
  • Ability to actively contribute to revenue generation in the hotel
Requirements

  • 2-5 Years experience in hospitality industry or similar field
  • Degree in business related field and diploma in hotel management
  • Good command of Opera – sales and catering, materials control
  • Fluency in English, Kiswahili. Any other foreign language will be an added advantage
  • Computer proficiency
Salary: KShs 60,000 - 90,000

If you feel you fit the above role, please send your CV only quoting the job title on the email subject to jobs@alternatedoors.co.ke

N.B: We do not charge any fee for receiving your CV in our database nor for interviewing.

Only candidates short-listed for interview will be contacted.

For unsolicited applications, please drop your CV in our offices (Devan Plaza, Westlands 4th Floor) Monday to Friday- 3pm- 5.30pm ONLY.

USAID Building Capacity for African Agricultural Transformation (Africa Lead II) Project
 
Scope of Work
 
Title: Administrative Officer
 
Location: Nairobi, Kenya (with in-country and periodic international travel)
 
Period of Performance: November 1, 2014 – September 30, 2018 (funding dependent)
 
Background: The USAID Building Capacity for African Agricultural Transformation (Africa Lead II) Project is a five-year effort to support and advance the agricultural transformation in Africa as proposed by the African Union Comprehensive African Agricultural Development Program (CAADP), while simultaneously contributing to the Feed the Future goals of reduced hunger and poverty, by building the capacity of men and women African leaders, institutions and stakeholders to develop, lead, and manage the structures needed for the transformation process.

This project has three components:
 

1. The establishment of institutional/organizational architecture to lead African agriculture transformation at the national and regional levels, operating at the highest level of effectiveness;
 
2. The operationalization of capacity to manage policy change and alignment process; and
 
3. The effective participation and leading when necessary, of Non-State Actors (NSAs) in the CAADP process.
 
Responsibilities:

The Administrative Officer will have primary responsibility to man the switchboard, receive visitors and support the team in data entry and procurement.
 
Specifically, the Administrative Officer will:
 
Data Entry:
  • Enter data by inputting alphabetic and numeric information using an established procedure and through a detailed web based interface (TAMIS);
  • Maintain data entry requirements by following data program techniques and Procedures;
  • Verify entered data by reviewing, correcting, deleting, or reentering data; combining data from multiple systems when information is incomplete; purging files to eliminate duplication of data;
  • Contribute to team effort by accomplishing related results as needed;
Logistics:
  • Assist in the logistics for all training courses, workshops, and other activities in coordination with the Events Manager and other team members.
  • Assist in providing logistical support for project activities, including arranging travel, visas, accommodations, venue hiring, and/or shipping of materials
Reception:
  • Answer incoming calls, determine purpose and route calls to respective staff; operate the switchboard;
  • Respond to queries about the program and provide callers with address, direction and other information;
  • Take and deliver messages to staff;
  • Greet visitors warmly and make sure they are comfortable;
  • Follow up with staff being visited and ensure both the visitor and staff have a room to meet;
  • Receive, sort and route both incoming and outgoing mail;
  • Monitor visitors access to the office and issues passes when required;
  • Ensure reception area is tidy;
Reporting:
  • Provide to the Finance and Operations Director weekly short bulleted list of priorities for upcoming week and accomplishments from previous week;
Other:
  • Participate in weekly staff meetings; and
  • Undertake any other duties as may be assigned by the Finance and Operations Director or team.
Performance Criteria: Africa Lead II is a performance-based project, highly dependent on individuals and team core competencies. 

Each staff member will participate in a semi-annual evaluation and receive feedback. Based on this evaluation, decisions related to promotion or salary increase will be made.

Supervision: The Administrative Officer will report to the Finance and Operations Director, and will collaborate closely with other members of the Team to ensure smooth coordination of activities.
 
Qualifications, Background and Experience:
 
Education:
  • Possess bachelor degree in Business Administration or equivalent
Work Experience:
  • Minimum of 3 years of work experience in the field of project administration;
  • Data entry experience with an ability to record data accurately;
  • Experience of providing excellent customer service;
  • Experience of working in a fast paced office environment.
Skills:
  • Strong customer service orientation;
  • Solid communication and interpersonal skills;
  • Ability to use discretion and maintain all confidentiality;
  • Ability to use sound judgment in responding to issues and concerns;
  • Ability to set priorities work implementation;
  • Typing skills will be a plus;
  • Good attention to details;
  • Proficiency in computer skills and ability to use data base programs.
If you believe you qualify for this job, kindly submit your CV and current/expected salary to hrafricalead@dai.com

Only qualified candidates will be contacted.

Deadline to submit your CV is October 20, 2014.
ActionAid is a global movement of people working together to further human rights and defeat poverty for all.

Head of Finance

Reporting to the Executive Director, the Head of Finance shall be responsible for effective financial management in accordance with AAIK and AAI policies, regulations and international accounting standards and to provide accurate and timely financial information to AAIK management and other stakeholders. 

The holder of the position is a member of senior management team and is expected to ensure organizational efficiency and effectiveness through participation in decision making, advising on the financial status of the organisation, communication and implementation of agreed upon decisions.
 
Specific Responsibilities
 

Financial Accounting and Reporting
  • Formulation and implementation of the AAIK’s finance and accounting policies and procedures in compliance with International Accounting Standards (IAS/IFRS), AAI policies and other AAIK policies;
  • Formulating and implementing of an effective system of internal control that safeguards and ensures optimal utilization of AAIK assets and resources and prevents fraud and irregularities;
  • Ensuring the organization’s assets and liabilities are safeguarded and recorded correctly;
  • Ensuring prudent financial management in the Organization;
  • Giving guidance in all financial and accounting matters;
  • Overseeing custody and control of accountable documents;
  • Ensuring timely reconciliation of accounts,  expenditure control and  payment of suppliers;
  • Overseeing timely preparation and payment of employees salaries, tax and other statutory deductions;
  • Ensuring production of accurate and timely financial and management reports to  the board,  CD, management, donors, and AAI in compliance with international Financial Reporting Standards (IFRS), local accounting regulatory body (ICPAK) requirements and ActionAid International Financial Policies and Management Framework;
  • Production of timely and accurate reports to donors as specified in the various agreements;
  • Production of statutory financial statements and reports in accordance with IFRS
Cash and  Treasury Management
  • Ensure AAIK has sufficient cash within the head office and field offices to enable effective implementation of programme work and meet immediate obligations;
  • Manage exchange to ensure losses are minimized when making foreign currency sales;
  • Advise management of any adverse economic status especially where major currency losses may be realized; and
  • Ensure AAIK has sufficient reserves in compliance with AAI reserve requirements and to ensure financial stability.
Budgeting
  • Coordination of annual budgeting and forecasting in accordance with AAIK and AAI guidelines and procedures in furtherance of the CSP implementation;   
  • Preparation of consolidated detailed and summary annual expenditure budgets that aid management and board in making necessary decisions and in compliance with AAI requirements. 
  • Lead the organization in allocation of financial resources including both sponsorship income and partnership incomes to ensure financial stability and good liquidity of the organization; and
  • Production of three-year financial plans within the prescribed timetable.
Fundraising and Donor Grant Management
  • Providing support to fundraising team during proposal development and contract negotiations;
  • Review and approve all donor proposal budgets to ensure the projects’ viability, reasonability and effective financial resourcing;
  • Ensure full compliance to financial requirements of all donor contracts;
  • Ensure all projects reasonably contribute to financing of the organizations’ core functions of the organization.
Partner NGOs
  • Assessment of the  financial  management capability  of  potential  partner  NGOs,  including  their  internal control  systems,  documentation  and  capacity  to  report  on  expenditure  before long-term relationships are entered into;
  • Development and implementation of an  accounting  and  reporting  system  between  partner NGOs and AAIK;
  • Development of close communication links with the finance and administrative staff of partner NGOs and development of their  financial capacity in a systematic way;
  • Continuous review of partner expenditures on a regular basis;
  • Ensuring that the external and internal audit reports of partner NGOs are reviewed and acted upon as necessary; and
  • Undertaking scheduled Partners visits and provision of necessary capacity building activities. 
Staff Management, Development and Performance Measurement
  • Ensuring efficient and effective management of staff within the department taking into account staff skills and leave allowance;
  • Lead the development of financial management skills for the finance and non-finance staff of AAIK;
  • Undertake performance appraisal for staff in the department and initiation of correction actions for identified gaps;
  • Facilitate training & development and undertake coaching and mentoring of staff within the department;
  • Development of organizational wide performance measurement system and impact assessment indicators; and
  • Participate in Board and committee meetings and give necessary support and information.
SUN / VISION  / TM1
  • Ensuring maximum and optimal use of the SUN, Vision & TM1 systems in the country programme;
  • Ensuring integrity of SUN/Vision/TM1 systems and regular backups;
  • Ensuring finance  staff are  properly  and adequately  trained on  SUN /Vision /TM1 and are able to maximize on the use of the systems  for various activities including capturing of transactions and production of reports;
  • Ensuring availability of up-to date TM1 database information;
  • Ensuring availability of relevant user training manuals to all finance staff; and
  • Ensuring the security of the systems to safeguard the integrity of the data and the information there from.
Audit
  • Ensuring that financial statements and schedules are prepared for internal or external auditors as required;
  • Ensuring sufficient audit trails are maintained for all transactions at the AAIK;
  • Provision of support to  internal  and  external  auditors; and
  • Follow up and implementation of agreed recommendations by both internal and external auditors;
Appointment to the position will be made from persons who have:
  • Have a Bachelor of Commerce degree or Business Administration or its equivalent from a recognized University
  • Is a Certified Public Accountants (CPA (K)) or ACCA (final) or its equivalent;
  • An MBA or Masters of Science or MA in Business management or  equivalent from a recognized University will be an added advantage;
  • Have at least ten (10) years working experience in financial management and accounting work in an INGO or a large organization of which at least five (5) years must have been at senior management position;
  • Is a member with good standing of relevant professional body e.g. ICPAK;
  • Have demonstrated high understanding of finance and accounting matters;
  • Have experience in development and implementation of financial systems; and
  • Have practical experience in donor grants management & reporting, management reporting and statutory reporting in compliance with IFRS.
  • Strong conceptual, analytical, documentation and presentation skills;
  • High degree of integrity, dependability and confidentiality;
  • Good interpersonal and communication skills coupled with ability to influence, negotiate, advice, mentor  and train;
  • Ability to work independently and be self motivated; and
  • High level of IT proficiency in use of SUN system, Vision, MS Word, Excel, Access, Power-point, and e-mail.
To apply, CLICK HERE to submit your application; for any queries, kindly direct them to hresources.kenya@actionaid.org   

Only short-listed candidates will be contacted.

ActionAid is an equal opportunities employer. 

Qualified female candidates are encouraged to apply.

Closing date for applications: Monday, October 27, 2014 (All day)

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