Job Description: Accounts Payable Clerk

Department:
Finance Department                       

Company Description


Sanergy is a social venture that aims to build a sustainable sanitation network throughout Nairobi's slums, by creating a network of local entrepreneurs who run small-scale sanitation centers. 
It is our goal to provide affordable, accessible and hygienic sanitation services to individuals, thereby making a valuable contribution to their communities. 
Under the Fresh Life brand, we have launched our first toilets in Nairobi and plan to expand rapidly during the upcoming months.

Role & Responsibilities:

The Accounts Payable Clerk (APC) will be responsible for co-ordinating the payment activities of the Finance Department at our Mukuru office.  The APC will provide assistance to the Finance department including Accounts Payable, Petty Cash, Staff Reimbursements in support of Procurement and Warehouse activities ensuring compliance with policies and procedures of the Finance department and Sanergy.

Responsibilities include executing day-to-day transactions for the payment of suppliers for goods and services received, maintaining and disbursement of petty cash, reconciliation of petty cash and staff reimbursement ensuring proper authorization, documentation and filing of all documents. 

Description
 
Key duties/responsibilities of the Accounts Payable Clerk shall be to:
 
Pay vendors, including;
  • Scheduling and preparing payments to suppliers and service providers
  • Resolving purchase order, contract, invoice, or payment discrepancies and documentation
  • Ensuring credit is received for outstanding memos
  • Issuing stop-payments or purchase order amendments
  • Reconciling processed work by verifying entries and comparing system reports to balances.
  • Preparing entries to charge expenses to accounts and cost centers by analyzing invoice/expense reports, liaising with procurement and warehouse officers recording entries.
  • Organizing and maintaining documentation for filing by Finance Department at head office
  • Maintain cheque register for all cheque payments.
Maintain petty cash, including:
  • Disbursing petty cash for small items required by facility and field staff following approval and standard operating procedures of Finance Department
  • Obtaining and retaining all appropriate documentation for petty cash purchases
  • Verifying all documentation received
  • Reconciling daily petty cash follows up and resolves any discrepancies
  • Preparing entries to charge expenses to accounts and cost centers by analyzing invoice/expense reports, liaising with procurement and warehouse officers recording entries.
Prepare staff reimbursements, including:
  • Reviewing staff reimbursement claims and receipts to ensure completeness, accuracy and appropriateness
  • Preparing and organizing expense reimbursement reports and receipts for review by Finance Manager
  • Resolving any discrepancies with staff claims
  • Preparing payment of duly approved staff reimbursements
  • Prepare entries to charge expenses to accounts and cost centers by analyzing reimbursement reports, recording entries.
  • Reconcile processed work by verifying entries and comparing system reports to balances
  • Organize and maintain documentation for filing by Finance Department at head office
Other Duties, including:
  • Verifying vendor accounts by reconciling monthly statements and related transactions
  • Maintaining ledgers by verifying and posting account transactions for accounting of transactions
  • Maintaining reports for sales taxes by calculating requirements on paid invoices.
  • Proactively looks for operational efficiencies and policy and procedural enhancements to improve internal controls
  • Work closely with the Procurement Office, Warehouse Staff and Finance Manager to ensure smooth operation of all finance and accounting matters in Mukuru office
  • Help develop and maintain the file system and procedure manuals
  • Maintain supplier relationships with Procurement Coordinator
Requirements/Qualifications
  • High School Graduate
  • Minimum of CPA 1 Qualifications.
  • At least 1 year of experience working within a finance or accounts department
  • Good understanding of accounting processes and procedures
  • High Proficiency in Computer software including Office and Google applications, familiarity with professional accounting, payment tracking or enterprise resource planning software a plus
  • Exceptional organizational skills with proven ability to prioritize competing deliverables
  • Strong interpersonal and communication skills
  • Proactive, team player with demonstrated resourcefulness and problem solving capabilities
  • Honest and high degree of integrity.
  • Willingness and ability to work under pressure
  • Enthusiasm for working in a unique, dynamic, fast-paced Start-Up environment
If you are interested, please send your application online

A leading writing house intends to hire academic writers on long term basis having minimum graduation level education from leading universities and writing experience to work with us on long term basis. 
You must be familiar with academic writing, different type of referencing particularly Harvard Referencing and APA Referencing System and must be able to produce plagiarism free work within the stipulated deadline.

We require academic writers in the field of Accounting, Finance, Business and Management. 
We will provide good working environment and attractive benefits to the right candidates. 
Please bid with your samples of work, detailed and CV

We are an equal opportunity employers and workers from all genders are encouraged to apply with full confidence. 
Our only preference is top quality work and meeting the client deadlines.

Good remuneration

Send your CV and samples to creativewriterskenya@gmail.com

University of Nairobi
 
Expression of Interest (EOI)

The University of Nairobi in collaboration with the University of Washington has been supporting the Kenyan National HIV response through the UNITID FELLOWSHIP training program; the program is funded by the President’s Emergency Plan for AIDS Relief (PEPFAR) through the Centers for Disease Control and Prevention (CDC). 
The University of Nairobi wishes to invite expression of interest for consultants to conduct external review of the UNITID fellowship program and give recommendations on the following:

1. The feasibility of Fellows projects and relevance to the needs of host institutions

The Consultants should
  • Be independent with no prior involvement in the program,
  • Have proven experience in conducting evaluations of public Health programs,
  • Be familiar with capacity building needs in public health especially in HIV/AIDS,
  • Have experience in conducting and evaluating adult training programs
  • Have good communication, analytical and report writing skills
The eligible firms should satisfy the following minimum conditions:
  • Certification of Incorporation
  • Trading license
  • Company Profile and qualification of key managers, consultants and directors.
  • Previous Consultancy work with comparable institutions.
  • Audited accounts for the last 3 years.
  • Three major Clients in the last 3 years.
  • VAT compliance
  • Company brochures.
The Expression of Interest (EOI) documents in plain sealed envelopes marked “Expression of Interest for External Outcome Evaluation of the UNITID Fellowship Program’ should be hand delivered to:

The Principal Investigator – Prof. James Kiarie
UNITID  Fellowship Program
c/o University of Nairobi Institute of Tropical and Infectious Diseases
KNH grounds
P O Box 30197‐00100 
Nairobi.

The expression of interest (EOI) Documents Must be hand delivered 
on or before March 22nd  2013

The UNITID Fellowship Program reserves the right to reject EOI in whole or in part. 
Canvassing will lead to automatic disqualification

---------------------------
External Review for UNITID Fellowship Training Program

Terms of Reference

Background

 
---------------------------
The University of Nairobi (UoN) in collaboration with the University of Washington (UW) has been supporting the Kenyan National HIV response by strengthening program capacity through a fellowship training program. 
The UoN in collaboration with UW through the Institute of Tropical and Infectious Diseases (UNITID) established the UNITID FELLOWSHIP PROGRAM in 2008 funded by the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR) through the Centre for Disease Control and Prevention (CDC). 
The training focuses in three tracks:
 
1) HIV Science, Epidemiology and Program Management
 
2) Health Informatics
 
3) Health Economics

There are 2 main forms of the training offered by the program

a. Short courses:
Health care providers of various cadres are trained in courses which run for five to ten days. The courses provide trainees with specific skills that they can apply in day to day management of HIV care and prevention programs.

b. Fellowship training: This is a two year full time skills based training that equips trainees with broad skills required to manage large HIV programs. The training has several components

a. Didactic in class training: For 2 months in the first year all fellows receive classroom training on core courses in the University of Nairobi Campus. This training is by

UNITID faculty and invited resource persons. For 4 months spread through the first and second year fellows receive classroom training on specific tracks in small groups of 3‐5 fellows specializing in the same track. The training involves group discussions, site visits to selected implementation sites and assignments. This provides basic theoretical grounding of all fellows in the 3 track areas and advanced theoretical knowledge for fellows in their track of specialization.

b. Didactic web cast training: For 2 hours every week for 30 weeks fellows receive webcast lectures from the University of Washington faculty. This training involves extensive pre class reading and assignments. This enhances the basic theoretical rounding of all fellows in the 3 track areas

c. Attachment in host institutions: Fellows are posted to selected host institutions where they participate in activities of the host institution. While at the Host institution they are given mentors who mentor to help them learn from the host institution and a University supervisor to ensure that the hosting facilitates learning.

d. Project: In the 2nd year of training fellows carry out a funded project to build capacity of the host institution, gain experience in project implementation and apply concepts that they have been trained in. The project is developed by the fellow in consultation with their supervisor in UNITID and their mentor at the host institution.

Purpose of the Review
 
The purpose of the outcome evaluation is to perform an evaluation of the overall fellowship program in terms of its inputs, processes, outputs, impact and efficiency.

Specifically the external review will evaluate whether:

1. Fellows projects feasible and relevant to needs of host institution


Key Questions to be answered

 
At the end of the evaluation the consultants will be expected to give direction for the fellowship program in the following areas:

a) What are the areas of weakness and strength in the program?
 
b) What are the priority strategic next steps in development of the program?
 
c) What should our “metrics” of success be?
 
d) In what ways can the program address the capacity building needs for HIV Programs?
 
e) What sustainability measures can be put in place?

Methodology
 
The consultant will be expected to gather information through
  • Review of documents
  • Interviews and discussions with trainees, trainers, managers and other stakeholders
  • Site visits.
Review report
 
At the end of the review the consultant will present the findings to meeting of stakeholders then submit a report of approximately 5,000 words structured as follows:

(I) Executive Summary
 
(II) contents page
 
(III) Background of the Program
 
(IV) Findings
 
(V) Conclusions
 
(VI) Recommendations
 
(VII) Appendices

Call for Consultancy to Conduct a Baseline Survey for the "Improving Maternal and Child Health in Greater Mandera County, North Eastern, Kenya" Project

Reference Number: IMP-02-CN-1603

Health Poverty Action works with some of the poorest and most marginalised communities in Africa, Asia and Latin America, often in very difficult environments.
We work to enable these communities to achieve improvements to their health, promoting this as one of their fundamental human rights.

In June, 2012 HPA received funding from Department For International Development (DFID) to implement an MCH project in Mandera County, North Eastern, Kenya. The project will be implemented in close partnership with the local NGO, Emergency Pastoralist Assistance Group (EPAG) and the Ministry of Health

The overall objective of the project is to improve maternal and child health (MCH) outcomes for marginalized pastoralist communities in Mandera, Kenya towards the achievement of MDGs 4 and 5.

The objectives of the baseline survey include
1) To determine the current levels of knowledge, attitudes and practices of community members in the greater Mandera County in the areas of maternal and child health (MCH) including immunization, maternal health emergencies, Harmful Traditional Practices (HTPs), HIV/AIDS, TB  and other STIs, 
2) To collect data relating to the indicators in the project log frame, that will be used to monitor the project, and 
3) To determine the status of indicators relevant to the target health facilities, located in the greater Mandera County

Qualified consultants/firms are invited to download the detailed ToR from www.healthunlimited.or.ke for the task and submit technical and financial proposals to consultancies@healthunlimited.or.ke.

Please indicate the reference number of the Call for Consultancy IMP-02-CN-1603 in the e-mail subject line

The deadline for submission of technical and financial proposals is on 15th March 2013.

Tour Officer / Tour Consultant
 
Diploma in tourism management & hospitality
 
A degree is added advantage
 
Good communication and analytical skills
 
Duration 4  months
 
Work under minimum supervision
 
Must be computer literate
 
To Apply
 
Send your c.v and academic credentials : info@sixcontinentstoursandsafaris.com
c.c sales@sixcontinentstoursandsafaris.com

The International Union for Conservation of Nature, IUCN is the world’s oldest and largest global environmental organization. 
IUCN operates through regional offices including the Eastern and Southern Africa Regional Office (ESARO). 
ESARO has the following programme in fulfilling its inter-sessional goals: Drylands Programme, water and wetlands programme, forest programme, business and biodiversity programme and conservation areas and species diversity programme. 
The above vacancy falls under the regional drylands programme.
 
The goal of the ESARO drylands program is that “Dryland landscapes are sustainably managed to protect biodiversity and contribute to local livelihoods and national economies”. 
IUCN will use its influence to encourage and assist societies to promote good governance and to respect local knowledge to ensure that dryland ecosystems are sustainably managed. 
To protect Drylands Biodiversity, IUCN addresses the underlying constraints to effective natural resource governance, builds the institutional capacity for sustainable natural resource management, and supports access to markets for the products of sustainably managed drylands. 
IUCN emphasizes building the capacity of local environment and development partners, empowering natural resource managers, and enabling them to influence policy processes that will lead to sustainable investment and resilient livelihoods
 
IUCN is therefore inviting applications from suitably qualified candidates to fill the following position:
 
Position: Programme Officer, Drylands
 
Location: Nairobi, Kenya
 
Local Recruitment
 
The detailed terms of reference for the above vacancy is available at: http://www.iucn.org/involved/jobs/
 
Applications:
 
Applicants are asked to submit their CV in English and a supporting letter of motivation along with the names and contact details of three referees, one of whom should be a recent employer by e-mail before 18th March, 2013: IUCN Eastern and Southern Africa Regional Office Email: earohr@iucn.org 
IUCN is an Equal Opportunity employer
 
Only shortlisted candidates will be contacted

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