Job Title: Account Manager (Business Development Manager)
 
Location: Kenya and Ethiopia
 
Industry: Manufacturing
 
Our Client a multinational company which holds interests in the electricity generation and rail transport markets seeks to recruit two (2) Account Managers for its Kenyan and Ethiopia Operations respectively to create more business ventures for the organization. 

The ideal candidate will be in charge of the general management, commercial activities and accountable for the retail standards within the area to maximize profitable sales and manage local relationships.

Key Tasks and Responsibilities
  • Managing Customer relationship for all PLs regarding their specific geographic scope/assigned accounts
  • Building and implementing account action plan
  • Driving pre-sales activities
  • Developing an intimate knowledge of customers and relevant stakeholders in the market
  • Building and maintaining client relationship
  • Detecting opportunities or projects in coordination with specialist sales
  • In bidding and tendering phase, in coordination with sales specialists, assess project complexity, scope and context, identify decision criteria
  • Validating offer strategy, including channel selection
  • Supporting contract negotiation
  • Follow-up on offers
  • Follow-up on customers, ensure customer satisfaction before and after delivery
Qualifications and Competences
  • Bachelor degree in Business Management or related field.
  • Long-term commercial experience in Sales Management and Key Account Management roles; strong preference will be given to candidates with first-hand knowledge of robotics in a global automotive manufacturing Environment
  • A technical background in Mechanics or Production Technologies would be very much appreciated
  • Willingness to travel extensively, both locally and globally (50%)
  • Seasoned commercial campaigner in dealing with complex decision making units within large global customer organizations and from within a highly matrixes internal organization
To apply, send your CV and cover letter to hr@flexi-personnel.com before Friday 19th December, 2014. 

Clearly indicate the position applied for and the minimum salary expectation on the subject line.

Vacancy: Director AESA

The African Academy of Sciences (AAS) is an honorific organisation with the primary function of honoring African science and technology achievers and, second, as a development oriented mobilizer of the entire African science and technology community with the fundamental role of facilitating the development of scientific and technological capacity for science-led development.

AAS has undertaken a joint initiative with NEPAD to launch a new funding platform based within the academy called Alliance for Accelerating Excellence in Science in Africa (AESA). 

AESA aims to foster the long-term sustainable development of Science excellence, global health research leadership, and innovation in Africa.

AESA has strong support to lead an exciting new multi-million dollar grant funding partnership to strengthen research capacity for global health.

It is to this end that AAS is seeking to recruit dynamic, ambitious and result oriented individuals to fill the following positions:

Director AESA

Ref: DIR/I 2/2014
 
The Director will work within the AAS IHQ office in Nairobi, Kenya and its existing senior leadership and international partners to develop, implement and direct a new pan-African programme management platform for the long-term sustainable development of scientific research excellence, leadership and innovation to improve the lives of those most in need. 

The major focus will initially be global health and development impact in Africa.

Specific responsibilities will include:
  • Being a leader for AESA, providing strategic direction and fostering an environment which values motivation, performance, teamwork, skills development and knowledge sharing;
  • Strategy development and implementation for AESA;
  • Building academic and professional links with universities, research institutions, professional organisations, government and non-government organisations;
  • Being a voice and advocate for the importance of scientific research and excellence; and its potential for impact such as its role in improving health, policy making and implementation in Africa;
  • Recruiting, developing and leading a Programme team to drive excellence in performance;
  • Working with the AAS to develop the finance, resource management and communications functions needed to support AESA;
  • Establishing structures that will ensure good governance of the initiative, funds and external relationships; and
  • Ensure compliance with funding partners’ requirements and compliance with local legislation.
Key qualifications, knowledge and experience required:
  • PhD (biomedical background preferred but not essential) or MD;
  • Senior management experience of leading organisational strategy, ideally in a scientific institute or programme;
  • Experience of start-up of programmes or organisations;
  • Strong relationship building skills and an entrepreneurial approach that leverages further opportunities;
  • Knowledge and ability to work with African Governments, academic institutions and development entities;
  • Credible knowledge of funders; and demonstrated ability to win funds; and
  • An in depth understanding of the African research environment.
How to Apply

Applicants for the all the positions above must possess excellent written and oral communication skills, demonstrated interpersonal and organisational skills. 

Good analytical skills and attention to details are also critical competencies. 

In addition they must be self-driven, have ability to achieve results in a fast-paced, dynamic environment with shifting priorities and have excellent facilitation and presentation skills.

If you believe you can clearly demonstrate your abilities to meet the relevant criteria for the above roles, please submit your application with a detailed CV. stating your current position, current remuneration, e-mail and telephone contacts and quoting the respective reference number on your application letter.

To be considered, your application must be received by 5 January, 2015 addressed to:

The Director
Executive Selection Division
Deloitte Consulting Limited
Email: esd@deloitte.co.ke
Nairobi, Kenya

Opportunity for Service Station Dealership: Oryx Energies Kenya Limited is a fast growing and dynamic oil and gas multinational with a Pan African outlook that is serving energy needs for today and tomorrow. 

We supply and distribute fuels, lubricants and LPG products needed by consumers, industry and maritime operations in Kenya and the great lakes region.

Following the steady and continuous growth experienced in our fuel business, we are looking for talented, dynamic, energetic, ambitious, customer focused and self- motivated individuals with a high level of integrity to run and manage the service stations in our recently established retail network while maintaining world class standards that our brand is known for.

Requirements:

  • The Dealer must possess minimum ‘O level education and the ability to communicate in both English and Kiswahili
  • The Dealer will be required to demonstrate a flair for business and aggressiveness in marketing
  • The Dealer must be able to demonstrate ability to inspire his team to meet targets
  • The Dealer must have a minimum of 2 years’ experience in Service Station Management
  • The Dealer will be required to give evidence of financial muscle and stability.
  • The Dealer must not be in any dealership agreement or contract with any other Oil Company.
  • Full time availability to operate the Service Station.
Applicants shall be required to indicate geographical preference of retail sites in their applications.

Interested Candidates should forward their expression of interest accompanied by a brief business plan on how they intend to run the service station to: kenya@oryxenergies.com on or before Monday 15th December 2014.

Only successful shortlisted candidates will be contacted

Our client Ecolab East Africa are world leaders in hygiene / cleaning services for a wide range of sectors including Food & Beverages, hospitality sector and other sectors.

They have recently introduced their Pest Management service in East Africa and are looking for a Branch Manager.

Job Ref: MN6119

Job Profile: As a Branch Manager your task will include, but not limited to, full Branch Management, Sales and Branch growth, supporting and Managing Service Team in the field, ensure stock levels are maintained and general all round operations management of Pest Customers.

Your task will also be to carry pest elimination surveys for new and existing customers in order to identify their needs, provide quotation and build strong customer relationships.

Person Profile:

  • 2-3 years Operations Management experience
  • 2-3 years Pest control experience a highly added advantage (Treatments)
  • Knowledge of pest guidelines
  • Strong problem - solving ability
  • Good communication skills
  • Business Financial Understanding including forecasting and budget planning
  • PC skills - MS office
  • Self - motivated and results driven
  • Valid driver’s licence
Email your application and detailed CV with at least two referees to recruit@manpowerservicesgroup.com before 3pm Monday 15th December 2014.

The Life & Peace Institute (LPI) is an international and ecumenical centre that supports and promotes nonviolent approaches to conflict transformation through a combination of research and action that entails the strengthening of existing local capacities and enhancing the preconditions for building peace. 

LPI’s office in Nairobi is looking for a Finance & Administration Officer

Contract duration: 2+ years renewable, with probation.

Location: Nairobi, with possible travel in Kenya, Sudan and Somalia.

Purpose of the job: You are responsible for the bookkeeping and processing of payments of LPI operations in Kenya and Somalia, as well as for essential administrative tasks. 

Key tasks and responsibilities:
  • Register all expenditures and every transaction in the bookkeeping system and software, according to programmes and projects budgets, and ensure that reports produced from the accounting system reflect the true position as per the books.
  • Processes payments and ensure that each payment/transaction is in compliance with LPI internal financial Procedures, programmes and projects budgets. This includes checking, stamping and filing all vouchers and documents after approval.
  • Prepares the payroll for local staff, pay statutory deductions and file tax returns with relevant authorities.
  • Keep up-to-date the asset register and ensure maintenance and insurance of all assets.
  • Ensure that staff are availed the necessary equipment for their work (e.g. Internet, phones, computers) and that these are functioning as expected.
  • Arrange logistics for staff transport and accommodation on field missions, in compliance with LPI Security & Safety Framework.
  • Keep up-to-date LPI’s database of staff and consultants.
  • Facilitate transfer of funds to partners and in ensuring the close monitoring of utilization of funds.
  • Ensuring that partner organization comply with signed contracts, including the review of partner organization’s reports and providing them with feedback.
  • Execute other tasks and responsibilities assigned by the Finance & Administration Manager. !
The position has no supervisory responsibility.

The following qualifications are required for the post holder:
  • Certified Public Accountant in Kenya and a registered member with ICPAK in good standing
  • A holder of university degree in Business Administration, Commerce or any other equivalent qualification
  • At least 2 years of experience in similar functions with experience with an NGO an added advantage
  • Advanced book-keeping skills, including the ability to analyze financial information and prepare complete financial statements (balance sheet and income statement);
  • Experience in enforcing internal financial procedures;
  • Pro-active attitude to budget monitoring and reporting, preferably with experience in advanced reporting requirements;
  • Command of Management Information Systems, in particular MS Excel and exposure to one or more computerized accounting packages
  • The candidate must be accurate, thorough, and able to consistently meet deadlines.
  • Excellent proficiency in English language, both written and spoken
  • Working knowledge in Arabic and Somali is an added advantage
  • Process a certificate of good conduct from the Kenya Police !
Please send a complete application including a detailed CV and a cover letter with reference “Finance & Administration Officer” no later than Monday 5 January 2015, 16.00 EAT, to info.nairobi@life-peace.org.

Only short listed candidates will be notified. 

The successful candidate is expected to start work as soon as possible.
Our client, a Group of International Schools in Africa is seeking to recruit a talented, self starting Executive Assistant / Event Coordinator to join their team. 

Location: Nairobi

The ideal candidate will be responsible for assisting the Executive Director with day‐to‐ day management of the organization’s operations with a special emphasis on meetings and events. 

He or she should be proactive and creative planner with excellent organizational and project management skills; capability to propose ideas and execute them; strong communication and writing skills for a variety of projects and diverse audiences.

Key Tasks and Responsibilities
  • Providing comprehensive administration support services to the Executive Director.
  • Developing, maintaining and reviewing the organization administration systems to achieve maximum efficiency.
  • Maintaining and organising the Executive Director’s diary, filing system and other documents.
  • Supporting the Executive Director in his work through research, consultation and team management. 
  • Professionally representing the organization at meetings and networking events.
  • Facilitating meetings and schedule debriefing sessions and also taking minutes.
  • Responding to board meeting queries in professional manner.
  •  Member travel and accommodation arrangements.
  • Compiling Board papers and ensures they are sent in good time for meetings, circulating reports, minutes and agendas for board and sub-committee members.
  • Working with extraordinary confidential with the Executive Directors business and personal.
  • Running errands locally if required and travel to meetings and events across Africa occasionally.
  • Coordinating relationships with strategic partners of the organization.
  • Planning and organizing logistically successful events for the organization members and guests.
  • Working with the Finance and Administrative Coordinator in managing and controlling event expenditure upon agreed budget.
Qualifications and Competences
  • Bachelor Degrees in Business Management or related field.
  • More than 3 years working experience and at least 2 years in event management.
  • Exceptional written and verbal communication skills.
  • Excellent organization skills time management skills.
  • Ability to manage multiple tasks.
  • Must have basic computer skills including working with spreadsheets.
  • Basic handyman skills and experience working with a variety of tools.
  • Ability to lift 25+ KGs.
  • Ability to stand for hours at a time.
  • Proficiency in event management software as well as Word, Excel and PowerPoint.
  • Experience with or basic knowledge of marketing.
To apply, send your CV and cover letter to applications@flexi-personnel.com before Friday 19th December, 2014. 

Clearly indicate the position applied for and the minimum salary expectation on the subject line.

Position: REACH Data Analyst    

ACTED (Agency for Technical Cooperation and Development) is a non- political and non-confessional international NGO founded in 1993 and headquartered in Paris, France. 

The organization’s vocation is to save lives, assist vulnerable populations and bring hope to those in need for a better future.

Background on ACTED:  
ACTED (Agency for Technical Cooperation and Development) is a non- political and non-confessional l French humanitarian NGO, founded in 1993, which supports vulnerable populations, affected by humanitarian crises worldwide. 

ACTED provides continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, in order to break the poverty cycle, foster development and reduce vulnerability to disasters.
 
Background on REACH:  REACH is a joint global initiative by ACTED, IMPACT Initiatives and UNOSAT with the aim to provide better tools for humanitarian and aid actors for the planning, design and follow-up of humanitarian interventions, particularly with regards to those crisis which induce displacement and/or serious damage to homes, infrastructures and livelihoods. 

REACH’s activities are facilitated by a dedicated team of assessment, database and mapping experts and conducted in close coordination with other humanitarian agencies and often on behalf of aid coordination structures. Overall, REACH promotes three parallel and complementary services: (i) collection; (ii) processing; and (iii) dissemination of data.
 
REACH Somalia established its in-country presence in 2012, partnering with UN-OCHA and the cluster system. Its aim was to provide surge capacity and technical support contributing to the formulation of countrywide needs analysis and response strategies.
 
REACH Somalia focuses on the geographic identification of internally displaced peoples (IDPs) living in settlements and collects a core baseline of household specific information focused on the shelter, WASH and education sectors that enables the preparation of situational and gap analyses; thus enabling better planning, coordination and traceability of aid.

The project coordinates its actions through the cluster system to define locations for assessment and mapping activities working through a large network of local partners operational in each assessment region. To date the project has mapped IDP settlements in Doolow, Mogadishu, Baidoa, Kismayo, North Galkayo, Hargeisa, Burao, Bossasso, Qardho and Garowe.

ACTED is looking for professionally confident, self-motivated, experienced and committed team players to fill the following position in REACH Department;

Position: REACH Data Analyst    
 
Direct hierarchy: REACH Assessment Officer
 
Contact duration: Six months    
 
Location: Nairobi, Kenya
 
Starting date: 15 January 2015    

Main Objective: The Data Analyst’s main role is to support the data management framework of the REACH department by providing data and analysis support services.

Responsibilities and Duties
  • To support the set-up of all the databases required by REACH teams, developing and coding related tools (database structures, surveyor informatics forms and data entry screens, workflow for database population and update)
  • To provide data cleaning and data quality assurance
  • To manage the databases and develop queries, specific export files and general analysis
  • To deal with routine problems arising in the course of data handling.
  • Create operational data management and data analysis systems using SPSS, MS Excel and Access to enable effective monitoring and evaluation;
  • Create data quality control protocols including training REACH teams to continue to improve data quality;
  • Establish data collection systems for projects to assist with the collection of project indicators and for project management and monitoring purposes (in-line with the Project Monitoring and Management Framework);
  • Participate in the development of data collection tools to determine friendliness during data analysis
  • Generation of basic trend analysis from indicators being tracked
  • Submission of updated and accurate data on periodic basis for analysis by REACH Officer
  • Provide a trend of key indicators of projects per sector / cluster with the GIS Manager and GIS Officer to ensure an accurate and dynamic link between the GIS and  REACH, ensuring data collected can be spatially referenced.
Qualifications:
  • Bachelor’s degree in statistics, development studies, social sciences and other related field
  • Minimum of 2 years’ experience in data management or in any IMS
  • At least 3 years’ experience working with INGOs or local NGOs
  • Good inter personnel skills
  • Good communication and writing skills
  • Very good planning and organizational skills
  • Reliable, honest and sincere work attitude
  • Good communication and inter-personal skills
  • Ability to work with short deadlines
  • A strong team player with ability to work with minimum supervision
  • Computer literacy skills –Excel essential and SPSS mandatory
Application Procedure

Qualified persons with the required skills are invited to submit their applications accompanied by detailed curriculum vitae, three work related referees, contacts and expected salary to kenya.jobs@acted.org and received on or before 5.00PM on December 15 2014. 

Please note that only the shortlisted candidates will be contacted.

ACTED is an Equal Opportunity Employer, qualified female applicants are highly encouraged to apply.

Printex Brand Ltd is a local print production house providing a wide range of advertising production services which included graphics and large format print production. 

It has opened operations in Kisumu Regions, and is seeking dedicated, professional team players to fill in the following positions:
 
Position Title: Customer Service Executive
 
Location: Kisumu
 
Job Role:
  • Welcomes visitors and informs appropriate personnel of their arrivals
  • Attract potential Customers by answering product and service enquiries
  • Maintain customer records up to date
  • Proactively resolves product or service problems by clarifying the customer’s complaint/concern;
  • Receive and process orders from clients
  • Service the customer requests
  • Support supervisors with daily operations
  • Performs other clerical duties as needed e.g. filing; typing; correspondence
Key Competencies/Skills
  • Self driven and entrepreneurial personality
  • Excellent communication and presentation skills
  • Be a positive influencer by demonstrating ethical behavior, instilling motivation, gaining respect and trust and championing equality and diversity
  • Strong understanding of customer service
Qualifications:
  • Diploma preferably in Sales/Marketing and Business
  • Must have 3 years experience in areas of customer service, sales and marketing
  • Good working knowledge of IT systems and software
How to Apply:

If you feel you are up to the challenge and possess the necessary qualification and experience, please send your resume indicating your experience and why you are the most suitable candidate for the role.  Indicate in the job title you are interested in, in the Email Subject.

Please send your CV and motivation cover letter to: info@printexbrand.co.ke

Deadline: 15th December, 2014

Only shortlisted candidates will be contacted.

Business Unit: afb Advance

Job Title: Call Centre Agent
    
Hours:
 8:00 - 17:00, Monday-Friday

Location: Nairobi, with occasional local travel required

Purpose of the Position: This role’s purpose is to perform assigned duties, ensuring professionalism, high productivity and delivery of world class service. 

Duties include, but are not limited to customer service, customer education, customer reactivation and collections. 

Responsibilities
 
Implement Operational unit strategies and plans   
  • Implement operational plans for the relevant operational unit as defined by the team leaders and management.
  • Follow the set operations department processes and procedures.
  • Ensure the personal work targets are met by planning and monitoring own productivity.
Maintain and improve operations 
  • Monitor personal targets regularly (hourly, daily, weekly and monthly) and take corrective actions if deviations are identified.
  • Consider and suggest ways to improve productivity.
  • Take personal responsibility to improve own knowledge and skills.
  • Participate in performance reviews and coaching sessions aimed at improving personal work productivity, behavior and values.
Manage quality customer care    
  • Maintains and surpass agreed customer service levels in all customer interactions.
  • Be a brand representative when interacting with both internal and external afb customers.
Reporting and collaborating   
  • Establish and maintain an open channel of communication with team leaders and management as well as other call centre agents.
Qualifications, Skills & Experience Required for Appointment

Qualifications Required:
  • Completed secondary education, preferably with financial subjects
  • A degree or diploma in a business-related field is recommended, but not essential, depending on experience.
Skills Required:
  • Experience in a call center in the financial industry, preferably in Credit Cards
  • Ability to work in groups of people from diverse backgrounds
  • Fully computer literate on MS programs essential
  • An understanding of call centre systems, infrastructure and processes an added advantage
  • Excellent communication skills in English (reading, writing and speaking).  Swahili is an advantage.
Experience Required:
  • Proven experience in handling customer interactions is essential.
  • Work experience in a call centre environment an advantage
  • Experience in providing exceptional customer experience and managing customer relationships an advantage.
Competencies Expected
 
Planning and Organising
  • Sets clearly defined objectives for self, plans activities and projects, identifies and organizes resources, manages time effectively, monitors performance against deadlines.
Persuading and Influencing
  • Gains clear agreement and commitment from others by persuading, convincing and negotiating; makes effective use of relevant processes to influence and persuade others; promotes ideas on behalf of oneself or others; makes strong personal impact on others; takes care to manage one’s impression on others.
Adapting and coping
  • Adapts and responds well to change and challenges.  Manages pressure effectively and control emotions under pressure.  
  • Copes with stress and demands positively.
Organizing and Executing
  • Plans ahead and works in a systematic and organized way. 
  • Follows directions and procedures.
  • Focuses on customer satisfaction and ensures delivery of quality service based on agreed standards.
How to Apply

If you are interested and meet the above requirements and competencies, kindly send your cv and cover letter detailing your suitability for the position applied for to 
careers@afb.co.ke 

All applications MUST bear afb Advance call Centre Agent as the subject header
Position Title: On Site Service (OSS) Analyst
 
Department: Finance/ IT
 
Job Summary: The On Site Services Analyst is responsible for handling the day-today ticket flow within the service and for handling routine tasks on the site.

Responsibilities
 
1. Ticket handling
  • Handle tickets in a service-minded way according to Ticket handling process (Prioritizing, Categorization, Solution description and Invoicing).
2. Incident handling
  • Provide support on PC equipment, software and periphery equipment to local end users remotely or at the customer’s location.
  • Act as hands and eyes for other Technical Infrastructure groups.
3. Order handling

  • Responsible for handling the physical gathering of orders and sending out periphery equipment to the customer.
  • Installation handling: Install PC equipment, software and periphery equipment to local end users at the customer’s location according to Asset Management routines.
4. Local Projects and Activities
  • Coordinate/Participate in local projects and activities as required to secure continuity of the business
Requirements:
  • Degree in IT
  • Relevant experience in IT at least 2 years
  • Background or experience in Finance an added advantage
If qualified Kindly Send your CV to  cvs@careerdirections.co.ke by C.O.B 17th Dec 2014 indicating on the Subject line:  On Site Service
Job Title: Administrative Logistics Officer

Grade: Level 2
 
Duty Station: Nairobi

Department / Section: Finance and Admin

Reports To: Associate Office Manager

Job Purpose: Facilitate the development and implementation of suitable logistics policy/procedures and strategy to maximize savings and benefits to the Organization and perform the logistics coordination function effectively and efficiently in line with programme and operations demands.

Management Responsibility: Member of assigned technical committees

Description of Duties
  • Work with the core departments to ensure close integration of logistics planning in field operations, including input to donor reports and review of the logistic component of proposals.
  • Coordinate transport arrangements for staff during the day
  • Routine provision of logistic support to various programs of the organization
  • Define logistics strategy within the Organization policies and procedures and ensure effective integration of logistics operations.
  • Inform Evidence Action Kenya personnel of logistics procedures and regulations; maintains all taxi and car hire records
  • Contact transport vendors or agency representatives to obtain availability and product information or to solicit bids, develop requests for quotations and confer with vendors concerning new products, damaged goods, delayed payments or related information.
  • Ensure adequate logistics preparedness through contingency planning and continuous logistics preparedness reviews
  • Coordinate logistics operations with other organizations’ in the area.
  • Manage organization’s field fleet security arrangements and coordinate any evacuations
  • Support logistics staff in other offices and Supervise respective staff as required
  • Occasionally visit field offices to audit procurement and logistic processes and provide advice and training as required including cost allocation of mileages
  • To monitor operation of EVIDENCE ACTION Kenya vehicles
Accountability
  • Decision Making: Provide procurement and logistics guidance, advice and support to EVIDENCE ACTION offices as necessary or as requested
  • Responsibility over data or information and asset: Assigned vehicles, assets and files
  • Responsibility over staff: Assigned procurement and logistics staff
Job Specification
 
Professional Qualifications
 
Minimum
  • A Diploma in Business management/logistics
  • A valid driving license
  • A valid Certificate of Good Conduct
Desirable
  • A post graduate diploma or bachelor’s degree in Business management/Logistics
Relevant Experience and Key skills
 
Minimum
  • 3-5yrs years driving experience
  • Must be accident free for at least for 2 years.
  • An understanding of the traffic laws of Kenya.
  • Demonstrates ability to manage diverse transport operations; ability to review alternative options and select most effective and cost efficient mode of transport; ability to provide leadership; strong negotiating skills and ability to influence others to reach consensus; excellent knowledge of institutional mandates, policies and guidelines pertaining to transport operations and related matters; demonstrates ability to complete in-depth analyses and to formulate conclusions/recommendations.
Desirable
  • A minimum of 3 years of experience in transport and logistics position within a large organization is required.
Personal Attributes

Minimum
  • Attention to details such as directions, addresses and delivery instructions
  • Planning & Organizing – Ability to coordinate the work of others, work under pressure of tight and conflicting deadlines and handle multiple concurrent projects/activities. 
  • Teamwork – Excellent interpersonal skills, including ability to operate effectively across organizational boundaries; ability to establish and maintain effective partnerships and working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity
Performance Standards: As per Key Performance Indicators (KPI) detailed in the employee’s annual work plan

How to Apply

CLICK HERE to apply online

Vacancy: Field Manager, Impact
 
Location: Nairobi, Kenya 
 
The Company:  Sama Group Enterprises level the playing field for people who do not share equally in the benefits of human progress. 

We harness the power of technology and social business to give people access to work, education, and health care so they can live with dignity.

Overview: Sama Group is hiring a Field Manager of Impact to own and drive our impact measurement strategies for Samasource and Samaschool (our training initiative).  

Based in our Nairobi office, you will serve as a key extension of our Impact Team -- developing and implementing processes that will help us understand, maintain, and assure our impact as we continue to scale.
You will:

  • Support and drive our impact monitoring, evaluation, and learning on-the-ground in East Africa
  • Serve as our impact measurement ambassador, partner, and main point-of-contact for all our global delivery centers
  • Help develop, coordinate, and manage the collection of data, interviews, and field materials showcasing Samasource’s social impact
  • Serve as point-of-contact to workers, trainees, centers, survey teams, and all other local partners
  • Maintain database of current and former workers
  • Manage critical compliance and due diligence processes including payroll audits, worker/trainee experience, attrition tracking, and target population recruitment
You have:
  • BA/BSc, with research experience
  • 1+ years of experience in related field
  • High proficiency with Microsoft Office Word and Excel
  • Demonstrated ability to efficiently problem-solve, research issues and conduct preliminary analysis to help inform decisions
  • The appetite to work in a fast-paced environment that requires excellent time-management and the ability to multi-task and prioritize effectively
  • Comfort in working independently in an unstructured environment, with reliable execution and timelines and strong communication skills
Even better:
  • MA/MS, with research and data collection experience
  • Coursework in Statistics, Economics, and Survey Design
  • 4+ years of experience in related field(s)
  • High proficiency with Google Suite (mail, docs, drive, spreadsheets, presentations)
  • Operations and/or project management experience
  • Experience in hiring, training, and managing survey enumerators
  • Experience working with US-based companies
  • Experience working across multiple time zones
  • BPO, or startup experience
  • Kenyan Nationals preferred
How to Apply

CLICK HERE to apply online
Vacancy: Field Manager, Impact Operations

Location: 
Nairobi, Kenya 

The Company: Sama Group Enterprises level the playing field for people who do not share equally in the benefits of human progress. We harness the power of technology and social business to give people access to work, education, and health care so they can live with dignity. Sama Group currently operates three initiatives: Samasource, SamaUSA, and Samahope.

Overview: Sama Group is starting an impact operations team in Nairobi to develop and execute holistic worker programming and expand impact oversight of its Samasource partner centers.

The ideal candidate has previous experience in developing and executing programs for low-income populations and knowledge of East African implementing partners.  Potential travel within East Africa.
You will:

  • Conduct needs assessments of the Samasource workforce to evaluate gaps and programming required
  • Develop a holistic approach to worker services and education, which might include financial literacy, financial planning, health and wellness, and related services
  • Create evaluation framework for selecting potential implementing partners or service providers  and identify key partners who can support worker service offering
  • Work with Samaschool (a SamaUSA program)to document and create training/service modules
  • Maintain regular communication with service partners and engage with the implementing partner community to stay informed of upcoming initiatives
  • Perform ongoing interviews of worker population and identify exemplary workers that can inform program decisions and escalate issues
  • Develop impact worker awards and recognition program, including selection process and rollout
  • Maintain database of current and former workers, updating regularly with new contact and job information
  • Present progress and findings to management and centers
You have:
  • BA/BSc
  • 2+ years of experience in working in or with youth organizations, civil society organizations, or related groups
  • Knowledge of the partner landscape in Nairobi
  • Demonstrated ability to efficiently problem-solve, research issues and conduct preliminary analysis to help inform decisions
  • Ability to effectively communicate with people from diverse backgrounds and cultures
  • High level of energy and proven ability to do what it takes to get things done
  • High level of integrity
  • Demonstrated ability to efficiently problem-solve, research issues and conduct preliminary analysis to help inform decisions
  • At home in a fast-paced environment that requires excellent time-management and the ability to multi-task and prioritize effectively
  • Comfort in working independently in an unstructured environment, with reliable execution and timelines and strong communication skills
Even better:
  • 4+ years of experience in related field(s)
  • High proficiency with Google Suite (mail, docs, drive, spreadsheets, presentations)
  • Operations and/or project management experience
  • Experience working with US-based companies
  • Experience working across multiple time zones
  • BPO, or startup experience
  • Kenyan Nationals preferred
How to Apply

CLICK HERE to apply online
Job Title: Finance and Administration Manager

Description of the unit / department: 
Finance & Administration
 
Background to the Role: Responsible for providing financial and accounting management in compliance with Trocaire’s policies and donor requirements and Generally Accepted Accounting Principles and ensuring the financial integrity of South Kordofan program with regards to controls, systems and financial reporting

Reporting to: Programme Representative
 
Contract Type: Fixed term
 
Contract Duration: 1 year renewable
 
Grade and Scale: Grade 6 Step 1
 
Location: Kenya, Nairobi
 
Responsibilities:
 
Finance and Governance in Partner Organisations
  • Play a lead role in and or advise the programme representative/manager on partner training needs in relation to compliance with donors’ audit and financial management and corporate governance requirements.
  • Review the programme monthly and annual reporting, follow up to ensure these reports are completed within set timelines and in line with the requirements of the Trócaire partner governance & finance manual.
  • Contribute to strategy at country level around partner capacity building, as a member of the programme management team.
Financial Control and Reporting
  • Ensure timely & accurate preparation of monthly management accounts for budget-holders and programme management to ensure that management can monitor budget utilisation and take appropriate action on any significant variances.
  • Ensure timely & accurate preparation of reports for Trócaire Head Quarters, Institutional donors and CI Appeal.
  • Customise the Trócaire finance & budgeting manual and programme management tools in view of meeting all local statutory requirements and other requirements that relate to the local operating environment.
  • Closely monitor all programme activities and keep the programme representative/manager and international accountant advised of all situations which have the potential for a negative impact on internal controls or financial management.
  • Finalise year end accounts for the external auditors and provide any ad-hoc financial reports as required.
  • Play a lead role in managing donor and internal control audits as required and the response and implementation of any recommendations.
  • Maintain an effective & efficient system of internal controls which comply with Trócaire’s financial guidelines.
  • Ensure adequate controls over cash & bank management are constantly monitored & updated to minimise the risk of fraud or misappropriation.
  • Assist with investigations into alleged fraud or irregularities.
  • Ensure that all financial records & accounts are compiled timely, accurately and in line with international accounting standards & donor regulations.
  • Ensure that the programme financial operations comply with legal & statutory requirements e.g. audit & financial reporting to all relevant national authorities.
  • Ensure efficient and effective treasury and foreign currency management practices are in place.
  • Follow up on the fund/Institutional funds reconciliation process on an ongoing basis until consumption of all related funds. Ensure that an internal final report is prepared with an overview of expenditure. 
  • Work with other financial staff to make sure that Trócaire realise the highest possible return from any financial transaction. This includes assessing interest rates on company bank accounts, and planning the issue of payments so that the maximum amount of interest is generated from those accounts. 
  • Assist the programme representative/manager in the management of the risk process, including acting as control owner over relevant corporate governance and financial management risks and ensuring that appropriate controls and mitigations are both in place and regularly reviewed.
  • Ensure confidentiality and security of program financial information is maintained in line with the organization financial policy. This will include ensuring that adequate backup arrangements exist for all the organisation’s data as required
  • Review donor reports ensuring financial information is in line with donor requirements.
Staff and Partner Capacity Building and Networking
  • Provide technical financial management advice and expertise to the program management and partner finance team.
  • Work with the programme partner by advising and guiding the set-up of accounting systems and procedures that are required by Trocaire and donors monitor implementation, highlighting any shortfalls and agree required management actions with relevant staff.
  • Identify the need for, and undertake/identify opportunities for financial training of the partner to ensure an understanding and awareness of Trócaire’s financial and internal control procedures as well as compliance for differing institutional donors
  • Be able to consolidate different financial reporting and compliance requirements for one overarching programme and be able to communicate and implement effectively and coherently at Trocaire and partner level
  • Assist in the induction and orientation of program staff with particular attention to design of an induction programme for direct reports and assist where an indirect reporting line is in place.
  • Attend and actively contribute to regional and global finance meetings as required.
  • Liaise with the finance managers of other INGOs in country as required.
Internal Systems and Processes
  • Ensure that the systems in place enhance, as far as possible, the efficiency & effectiveness of the manner in which assets are utilised.
  • Ensure that the global accounting package (Agresso Business World) is maintained and utilised in an appropriate & effective manner.
  • In consultation with the institutional funding officer establish & maintain a donor financial management system in order to ensure efficient & accurate reporting to donors.
  • Closely monitor all financial activities, and keep the program representative/manager advised of all situations which have the potential for a negative impact on internal controls or financial management performance.
Budgeting
  • Lead in the preparation and finalisation of programme budgets, budget reviews, revisions and multi annual plans.
  • Review with the management team monthly reports as available on Agresso Business World and ensure follow up of any issues or variances arising.
  • Review all budget proposals prior to submission to an institutional donor providing the country programme manager of an opinion on the ability of Trócaire to meet the financial contractual obligations.
Other Responsibilities
  • Reconcile all balance sheet items on a monthly basis, in accordance with Trócaire policies & procedures.
  • Ensure sufficient funds are maintained in bank and cash accounts and initiate requests to Head Quarters for additional funds.
  • Any other duties as set out by the supervisor
Person Specification – Essential Requirements (E)

(E) Qualification
  • Internationally recognised professional accounting qualification (CPA, ACCA)
(E) Experience
  • At least five years post qualification experience in a finance/accounting role. This should include at least three years’ experience in an overseas position in the NGO sector.
  • Must have multi-donor financial management experience
(E) Skills
  • Skills in developing, delivering and evaluating training for staff members.
  • Excellent communication and negotiation skills
(E) Qualities
  • Demonstrated ability to work with a participative style within teams.
  • Ability to work on own initiative.
  • A commitment to social justice and the ethos of Trócaire.
(E) Other
  • Computer literacy, particularly in Microsoft Office Programmes such as Word and Excel as well as accounting packages & other database competencies.
  • Ability to work under pressure of deadlines.
  • Motivated.
  • Good organisational and time management skills.
  • Effective team member.
  • Understanding of development issues.
Person Specification – Desirable Requirements (D)
  • (D) Qualification: Graduate qualification in accounting and financial management
  • (D) Experience: Design and delivery of financial training;
  • (D) Skills: Experience working with navision financial management software
How to Apply:

Trócaire recruitment and selection process reflect its commitment to People in Aid Code of Good Practice. 

Prospective applicants must be committed to safeguarding children and adults against all forms of exploitation and abuse by signing Trócaire’s Safeguarding Programme Participants Policy.

Interested applicants, who meet the above requirements, should send their CV and cover letter to the Human Resources Officer through the following email address: hr@trocaire.or.ke with the subject of the email as Finance and Administration Manger by 2nd January 2015. 

Applications will be reviewed as they come and only shortlisted candidates will be contacted.

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