Job: Administration Officer

Duty Station: Dadaab

Reporting To: Program Manager

Project Background / Description:

Since 1999, FilmAid has used the unique power of film to reach large numbers of vulnerable communities with critical information in a compelling visual format, overcoming language and literacy barriers. FilmAid uses films that are both educational and entertaining to draw audiences’ attention to subjects of vital concern to their health and well-being.

FilmAid International has operational presence in Dadaab refugee camp and is one of UNHCR’s Implementing partners. Currently FilmAid is implementing a variety of projects with funding support from UNHCR and the US government through Bureau of Population and Migration (BPRM). These projects generally correspond to FilmAid’s core response areas of Health, Protection and Community services and involve production and dissemination of various videos.

The large influx of new arrivals due to the ongoing drought afflicting the Horn of Africa and the insecurity in Somalia has led to increase in mortality rates among under 5’s as well as an increase in acute malnutrition figures, prompting UNHCR to declare an emergency and institute a rapid response.

UNHCR has also revised its registration protocols and introduced registration/reception centers in all the three camps as part of coping with the massive influx. FilmAid has been co-opted into the technical committee overseeing this response and proposes to respond by developing and disseminating a New Arrivals Information Kit targeting approximately 180,000 newly arrived refugees by the end of the project period.

FilmAid is looking to recruit an Administration Officer to coordinate and provide support in Human Resource, Administration, Logistics and finance support to the team on ground.

Key responsibilities:

Finance Support
  • Receiving invoices and raising payment requests
  • Management & maintenance of petty cash in the office
  • Processing and submitting the cash books to Nairobi office within the stipulated timeline
  • Help in preparation for internal audits and financial reviews by management and donors
  • Help in preparing for annual external audit
Office Administration
  • Perform day-to-day administrative duties as assigned including receiving of FAI visitors and answering the telephone
  • In charge of receiving & redirecting of office mails, including organizing for collection of mails from the Nairobi and dispatch of the same.
  • Maintaining a communication list of all focal persons of agencies operating in Dadaab
  • In charge of office outlook: cleanliness & organization
  • Ensuring proper working of office utilities
  • Maintain absolute confidentiality of all information that he may have access to in the execution of his duties
  • Develop and maintain an accurate and efficient filling system
Travel Arrangements
  • Arranging flights, transport and accommodation for staff and visitors on travel
  • Arranging all travel documents for staff and visitors and advising them on all issues that relate to traveling including liaising with the relevant government offices
  • Ensure all staff are abiding by organization’s travel regulations
HR administration Support
  • Maintain the leave schedule for Dadaab Office
  • Maintaining an up to date emergency contact list of all Dadaab staff
  • Providing all basic information to new staff
  • Represent FAI in all administrative related task forces in Dadaab
  • Be familiar with Code of Conduct, guide staff as necessary and report to management any breaches of the Code if the situation arise
Requirements:
  • Must be a Kenyan nationality
  • Certified Public Account (CPA) part II
  • Diploma in Business Administration, Human Resources or logistics from a recognized institution
  • At least 3 years experience in Accounting and/or logistics department preferably with a humanitarian aid organization
  • Proficiency in MS Word, Excel and at least one computerized accounting system. Knowledge in Quick Books will be an added advantage
  • Ready to work with minimal supervision with ability to work both independently and as part of a team
  • Ready to work for long hours in a hardship area
  • Team player, excellent interpersonal, organizational, multitasking and communication skills
  • Commitment to humanitarian principles and action
Please email applications with only cover letter, CV and 3 references by 6th October 2011 to: jobskenya@filmaid.org

Only short-listed candidates will be notified

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Job Position: Company Secretary & Legal Compliance

Job Location: Nairobi

Key Responsibilities:
  • The individual is required to ensure company compliance on all legal matters, statutory books, debentures, mortgages and charges.
  • Ensure service legal agreements are met and on time and that all the licenses are paid in full.
  • Oversee general assets of company
Key Qualifications:
  • Degree in Business Administration
  • Certified Public Secretary – CPS(K)
  • At least five years management experience in a commercial business setting
Required:
  • Superb administrative skills
  • Organizational Skills a MUST
  • Legal mind and interest in new laws
Salary & Benefits: Kshs. 200,000 above depending on experience

Deadline:15th of October 2011

Applications:

Please send an up to date CV, stating your current salary, accompanied by at least 3 referee telephone numbers/email addresses to:

Sue@summitrecruitment-kenya.com
Summit recruitment & Training,
Rhino House, Karen Road, Karen

Only short listed candidates will be contacted.

Please indicate in your email which position you are interested in.

Only applicants submitting their current salary will be considered.

Only applicants who are successful will be contacted.

Please do not apply if you do not meet the requirements of the job.

For latest jobs in Kenya and Kenyan Jobs always visit http://kenyajobtube.blogspot.com/


Department: Operations

Job Title: Educational Counselling Officer

Job Purpose

To provide effective counselling on applications and visas to all registered students in order to get them to their study country destination (UK, Canada, USA, Australia, New Zealand & Dubai)

Reports to: Branch Manager

Core Working Relationships: Database Officers, CSOs, Front Desk Officers, In-house Reps & Branch Managers

Accountabilities (Responsibilities)
  • Counsel and provide up-to-date information to allocated prospective students
  • Maintain full update on all PFL partner institutions (UK, USA, Australasia and Dubai)
  • Manage all allocated applications and proper follow-up of the clients
  • Provide weekly applicants status to the Branch Manager
  • Marketing of all PFL Partner Institutions
  • Visa counselling by ensuring up-to-date information about applying for student visas are passed on to students.
  • Ensure that student registration and visa targets are met.
  • Any other administrative tasks as required by management
Role Requirements

Experience and Qualifications
  • Undergraduate degree or able to demonstrate the level of key skills required at degree level – essential preferably with a Swedish degree
  • Considerable experience in a customer facing role – essential
  • Experience in an administrative role - essential
  • Experience of working in international education - desirable
  • Marketing experience – desirable
  • Must speak Gunjarantee
Skills and Knowledge
  • Excellent communication skills – essential
  • Proficient in basic use of Microsoft Office suite - essential
  • Knowledge of basic marketing principles - desirable
  • Knowledge of international higher education – desirable
  • Excellent verbal and written communication skills – essential
Personal Qualities
  • Well-presented and professional demeanor
  • Flexible and positive attitude
  • Organised and methodical
  • Excellent interpersonal skills
Salary & Benefits: 50,000/-100,000/-

Deadline:15th of October 2011

Applications:

Please send an up to date CV, stating your current salary, accompanied by at least 3 referee telephone numbers/email addresses to: Cathie@summitrecruitment-kenya.com

Summit recruitment & Training,
Rhino House, Karen Road, Karen

Only short listed candidates will be contacted.

Please indicate in your email which position you are interested in.

Only applicants who are successful will be contacted.

Please do not apply if you do not meet the requirements of the job.

For latest jobs in Kenya and Kenyan Jobs always visit http://kenyajobtube.blogspot.com/

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