ChildFund International exists to help deprived, excluded and vulnerable children have the capacity to become young adults, parents and leaders who bring lasting and positive change in their communities.
ChildFund promotes societies whose individuals and institutions participate in valuing, protecting and advancing the worth and rights of children.
ChildFund Kenya is recruiting for the following positions:
Human Resource & Administration Manager
This is a local position.
Responsible for providing strategic direction and leadership to the human resources, procurement and administrative functions of the national office.
- Responsible for the adaptation and implementation of organizational policies, procedures, and systems for the management of human resources, administration and procurement
- Serve as Advisor to the National Director and SMT on updated laws and regulations governing NGOs in the areas of HR, and administrative matters and take initiatives to ensure national office compliance
- Functional leadership for the development of security policies, guidelines and standard operating procedures for national and area/field offices
- Responsible for management of organizational equipment (vehicles, office machines, etc.) and facilities, to include maintenance oversight/coordination, insurance negotiation and management and budget development
- Ensures compliance with all legal employment obligations in line with existing local labor and other related laws; ensure that Code of Conduct, child protection, whistle blower and conflict of interest policies are updated, communicated to and observed by all staff
- Responsible for oversight and leadership in national office recruitment strategy, in consultation with the National Director, confirm appointments and ensure optimal candidate selection
- Leadership and oversight for employee relations programs; ensure compliance with employee grievance, disciplinary and performance management programs and policies
- Provide leadership and direction for the implementation of remuneration programs and policies, provide oversight for analysis and recommendations for benefits and compensation related budget initiatives; ensures staff termination and severance administration/calculations are within policy and legal requirements
- Build the capacity of national office, affiliates and partners HR and Administration teams by ensuring staff is receiving the necessary competence through training and capacity building initiatives, individually or in groups
- Responsible for development and management of annual administration budget
- Custodian of all organizational policies and procedures
- 8 - 10 years experience in an office administration and or/ human resources capacity, preferably in a multi-cultural environment
- Demonstrated prior experience in a management role
- Outstanding written and oral communication skills in English and Swahili; fluency in French, Spanish or Portuguese an added advantage
- Excellent understanding of office administration practices and contract negotiation
- Must be computer literate
- Excellent planning, organizational and problem solving skills
- Ability to prioritize, multiple task, work effectively under pressure and meet deadlines
- Strong confidentiality ethic, demonstrate flexibility, and versatility in adjusting to changing environments and requirements as necessary
- Demonstrated high-level interpersonal and cross-cultural skills including the ability to build collaborative relationships internally and externally with sensitivity to cultural, ethnic, social and political issues
- College degree in business administration or relevant discipline or equivalent relevant work experience
This position is open to kenyan and international applicants.
This position is open to kenyan and international applicants.
- Ensures the integrity of National Office financial management systems including general accounting policies and procedures, financial reporting, budget formulation and monitoring and financial analysis.
- Ensures financial stewardship and accountability at all levels of financial operations. Ensures the integrity of financial management systems within the National Office. Ensures that proper internal controls exist and are followed for all financial activities of the National office
- Ensures Program is in compliance with internal control policies related to the financial and administrative components, according to IO procedures and donor’s requirements
- Ensures that accounting manuals are updated and revised periodically
- Oversee the financial software system and direct the appropriate monthly accounting closing procedures. Ensure appropriate communication on financial matters with the Regional/International Offices, affiliates and local governments
- Ensures timely and quality information for all financial reporting requirements (e.g. IO, grants and donors)
- Ensures timely preparation & disbursement of staff salaries, allowances and regulatory requirements (e.g. taxes, pensions)
- Ensures that annual audit is conducted according to procedures, the timely closure of audit recommendations, documentation and preparation of a plan of action and audit corrective measures are followed
- Monitor cash flow in collaboration with the National Director; keep leadership informed about significant operational variances from budget or other financial issues. Supervises the preparation of cash flow and cash transfer requests and ensures that appropriate balances are maintained to facilitate smooth program implementation
- Supervises bank relations and bank account activities including transfer fees, interest and currency exchange rates. In compliance with organization policies, establishes country policies regarding cash holding limits, cash movements and fund management. Oversees the timely preparation, review and approval of all monthly bank accounts and cash reconciliations
- Coordinates the preparation, and implementation of the financial aspects of budget packages (operative expenses, NSP, Grants) for the National Office and Affiliated Entities. Monitors financial performance compared to the budget throughout the year and takes corrective actions as appropriate
- Reviews financial system of the affiliated entities and provide ongoing capacity building, training and mentoring support to affiliates making sure established standards are being followed
- 10 years progressive work experience in accounting including analysis, financial reporting, budgeting, financial software and reporting systems; 5 years experience in a management role
- Prior experience in financial aspect of Grants Development and Management preferred
- Solid knowledge of accounting principles, financial systems, budget/cash-flow monitoring and internal accounting controls
- Senior leadership experience in strategic financial management
- Strong decision making ability using good judgment and professionalism
- Good understanding of administrative, financial and general management principles and skilled in financial reporting, budgeting and taxes
- Self-guided, strong organizational and planning skills; Ability to work independently and under pressure
- Fluency in English required, proficiency in other language (Swahili, French, Spanish or Portuguese) preferred
- Track record of successfully training, developing/mentoring and supervising finance staff
- Strong inter-personal skills and proven team-player
- Excellent written and oral communication skills
- Proven ability to manage competing priorities
- Able to solve complex problems and to exercise independent judgment
- Able to work in a cross-cultural environment with a multi-national staff
- High level computer literacy and knowledge of spreadsheet applications
- Bachelor’s degree in business administration, accounting, finance or related field or equivalent relevant work experience. CPA or ACCA preferred
All offers of employment are made contingent upon the successful completion of all applicable background and reference checks.
ChildFund International is committed to the protection of children and does not employ staff whose background is not suitable for working with children.
To view details of how to apply, please visit
and click on the relevant job.
The application deadline date is June 2, 2012
Only shortlisted candidates will be contacted