Kenya Episcopal Conference - Catholic Secretariat Administrative Secretary Job

The Kenya Episcopal Conference - Catholic Secretariat wishes to announce the following vacancy:

Administrative Secretary

Responsibilities

• Type and handle official documents (mails, reports, correspondence, memos, etc)
• File and photocopy documents for the commission
• Handle office petty cash for the commission
• Organize for meetings and take minutes at meetings of commissions
• Follow up on actionable items specified in the minutes
• Maintain the schedule of engagements and itineraries of the National Executive Secretaries/HODS and other officers and the calendar of events of the Commission or department
• Support in arrangement for workshops and provide secretarial support at the workshops
• Maintain an up-to-date mailing list of existing and potential contacts
• Keep the office organized and ensure maximum care and security of office equipment and facilities
• Treat all confidential information and documents with utmost sense of responsibility
• Receive phone calls and take messages for the respective owners
• Receive visitors who come to the respective commissions
• Provide information required to callers or visitors of the commissions/department
• Guide the visitors/ to the officer(s) to be seen
• Take and relay messages immediately to the owner(s)
• Coordinate with all commissions/departments staff to ensure information flow
• Ensure knowledge of staff movements in and out of the office
• Tidy and maintain the reception area
• General administrative and clerical support

Qualifications

• Diploma in relevant field
• Must demonstrate high level of initiative , honesty, dynamic strategic thinking
• Must have good interpersonal skills
• A person of attested integrity
• University Degree will be an added advantage
• Able to work with minimal supervision

Performance Indicators

• Extent of carrying out duties and responsibility in 1 above.

Personal Traits

• Must be a committed Catholic, with good recommendation from own parish priest

An equal opportunity shall be given to both genders and our recruitment procedures shall be followed.

Applications should be addressed to:-

Secretary General
Kenya Episcopal Conference-Catholic Secretariat
P.O Box 13475-00800
Nairobi.

Applications must reach us on or before 4th March 2011