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The United States Agency for International Development (USAID) East Africa Mission seeks to fill the position of Voucher Examiner in its Regional Financial Management Services (RFMS) Office.
The position is based in Nairobi and is open to qualified Kenyan citizens.
Basic function of the position:
The incumbent serves as a Voucher Examiner in the RFMS/Nairobi Office and is responsible for reviewing, auditing, funding, monitoring and processing through FSC/Charleston and Kansas Financial Center all payments for 18 accounting units which are serviced by RFMS/Nairobi.
Processes challenging and complex payments in the form of advances, reimbursements, disbursements, liquidations, refunds and collections to grantees, host country contractors, offshore contractors, regional development secretariats institutions (e.g. COMESA, NEP AD, IGAD, ASARECA, AGOA, etc).
Reviews complex invoices for goods and services in connection with USAID’s technical programs, project-type activities, operating expenses vouchers, travel vouchers, transportation vouchers, entitlement vouchers, payroll, taxes, and all related reports and cashier vouchers for all FSN and USPSC employees.
Prepares SF-1098 forms for cancellation of checks which are either lost, misprinted, or expired for subsequent re-issuance; corrects amounts overcharged or undercharged in a given voucher or from advance to disbursement; and prepares SF-1081’s for transfer of amounts between appropriations.
The Voucher Examiner works closely with contacts in client or Kenya missions, local and international banks and the United States Disbursing Officer.
As a professional position, it is anticipated that at times the duties and deadlines of this position
may require the incumbent to work beyond normal working hours and also travel to client’s mission.
Required qualifications:
Any application that does not meet the minimum requirements stated below will not be evaluated.
Only short-listed applicants will be contacted.
If you have not been contacted within one month from the closing date of this advertisement,
please consider your application unsuccessful.
Education: A bachelor’s degree in accounting, commerce, business administration, finance, or Certified Public Accountant Kenya (CPAK) is required.
Prior Work Experience (40%): 3-5 years of progressively responsible experience in voucher examining, payroll, accounting, and related fiscal work is required. Of these, at least one year experience should be in voucher examining.
Knowledge (30%): A thorough knowledge of applicable sections of Foreign Affairs Manual, Standardized Regulations, Joint Travel Regulations, and AID regulations and procedures such as Financial Management and Accounting Systems including Payroll Procedures, and ADS sections pertaining to grants, commodities, and country contracting are required.
Skills and Abilities (30%): Ability to comprehend and properly apply to the voucher and payroll examining process detailed regulations, and terms and conditions of the technical programs. Must be able to explain clearly and convincingly the reasons for disallowances, collections, etc. made from the claims. Proficiency in the use of Microsoft Office Suite and
other packages/applications such PHOENIX or equivalent financial management software. Skill to operate a calculator is a requirement.
Those fulfilling the requirements of the position should submit their application together with a detailed curriculum vitae/resume and copies of all relevant certificates to the following address.
This is a re-advertisement.
Previous applicants need not re-apply as their applications will be considered together with the rest.
Please note that incomplete packages will not be considered.
Human Resources Office,
USAID/Kenya,
P.O. Box 629,
Village Market 00621,
Nairobi, Kenya
Re: Voucher Examiner, RFMS/Nairobi
Applications must reach the USAID HR office by COB February 11th 2011.
The position is based in Nairobi and is open to qualified Kenyan citizens.
Basic function of the position:
The incumbent serves as a Voucher Examiner in the RFMS/Nairobi Office and is responsible for reviewing, auditing, funding, monitoring and processing through FSC/Charleston and Kansas Financial Center all payments for 18 accounting units which are serviced by RFMS/Nairobi.
Processes challenging and complex payments in the form of advances, reimbursements, disbursements, liquidations, refunds and collections to grantees, host country contractors, offshore contractors, regional development secretariats institutions (e.g. COMESA, NEP AD, IGAD, ASARECA, AGOA, etc).
Reviews complex invoices for goods and services in connection with USAID’s technical programs, project-type activities, operating expenses vouchers, travel vouchers, transportation vouchers, entitlement vouchers, payroll, taxes, and all related reports and cashier vouchers for all FSN and USPSC employees.
Prepares SF-1098 forms for cancellation of checks which are either lost, misprinted, or expired for subsequent re-issuance; corrects amounts overcharged or undercharged in a given voucher or from advance to disbursement; and prepares SF-1081’s for transfer of amounts between appropriations.
The Voucher Examiner works closely with contacts in client or Kenya missions, local and international banks and the United States Disbursing Officer.
As a professional position, it is anticipated that at times the duties and deadlines of this position
may require the incumbent to work beyond normal working hours and also travel to client’s mission.
Required qualifications:
Any application that does not meet the minimum requirements stated below will not be evaluated.
Only short-listed applicants will be contacted.
If you have not been contacted within one month from the closing date of this advertisement,
please consider your application unsuccessful.
Education: A bachelor’s degree in accounting, commerce, business administration, finance, or Certified Public Accountant Kenya (CPAK) is required.
Prior Work Experience (40%): 3-5 years of progressively responsible experience in voucher examining, payroll, accounting, and related fiscal work is required. Of these, at least one year experience should be in voucher examining.
Knowledge (30%): A thorough knowledge of applicable sections of Foreign Affairs Manual, Standardized Regulations, Joint Travel Regulations, and AID regulations and procedures such as Financial Management and Accounting Systems including Payroll Procedures, and ADS sections pertaining to grants, commodities, and country contracting are required.
Skills and Abilities (30%): Ability to comprehend and properly apply to the voucher and payroll examining process detailed regulations, and terms and conditions of the technical programs. Must be able to explain clearly and convincingly the reasons for disallowances, collections, etc. made from the claims. Proficiency in the use of Microsoft Office Suite and
other packages/applications such PHOENIX or equivalent financial management software. Skill to operate a calculator is a requirement.
Those fulfilling the requirements of the position should submit their application together with a detailed curriculum vitae/resume and copies of all relevant certificates to the following address.
This is a re-advertisement.
Previous applicants need not re-apply as their applications will be considered together with the rest.
Please note that incomplete packages will not be considered.
Human Resources Office,
USAID/Kenya,
P.O. Box 629,
Village Market 00621,
Nairobi, Kenya
Re: Voucher Examiner, RFMS/Nairobi
Applications must reach the USAID HR office by COB February 11th 2011.
