World Food Programme Programme Officer

Vacancy Announcement: WFP/25/11

Date of issue: 16 June 2011

Deadline for application: 29 June 2011

This Vacancy is open to male and female candidates.

Qualified female candidates are particularly encouraged to apply.

Job Title: National Programme Officer (Contracts)

Duty Station: Nairobi

Post Grade: NOA (Fixed-Term)

Accountabilities: The Programme Officer will report to the Programme Coordinator.

The incumbent will be responsible for the following:

 

• In collaboration with the Cooperating Partner Evaluation Committee (NCPEC), participate in the Partner Selection process;
• Assist the government identify fields of development where food aid can be usefully employed, assist in planning, formulating and targeting recipients for WFP aid; liaise with project implementing authorities and undertake visits to view project outputs and beneficiaries, inspect sites where WFP commodities are received;
• Take lead role in organising and facilitating Cooperating Partner (CP) budget negotiations, preparation of Field Level Agreements (FLAs) and ensure timely review and extension of all FLAs; and design and maintain FLA/CP databases;
• Advise/capacity build the government on record maintenance and accounting;
• Train/build WFP/NGO staff’s capacity on contract modalities; Give guidance on contracting/invoicing; Prepare periodic progress reports;
• Review all CP invoices for completeness of supporting documents and ensure effective coordination and timely clearance of invoices;
• Develop effective follow up mechanism and ensure timely payment of all invoices received within the 30-day limit;
• Ensure compliance with WFP’s policies criteria and procedures with respect to food aid;
• Assist in ensuring timely delivery of WFP emergency assistance, bring to the attention of appropriate CO staff on constraints arising from rapidly evolving emergency situations in the field;
• Establish and maintain a system to monitor and track the performance of CPs and WFP contractors as outlined in agreed FLAs/contracts; Provide support to field offices;
• Ensure timely/quality evaluation of CPs before FLA extension and factor evaluation and outcomes in decision making;
• Maintain a master control sheet to track the timely submission of CPs’ distribution reports and invoices and to follow up with defaulting CPs;
• Periodically monitor the management of risks and report on any actions taken; Supervise staff and train and guide work process;
• Perform other related duties as required.

Qualifications and Experience:

Education: University degree in one or more of the following disciplines: Economics, Agriculture, International Affairs, Business Administration, Social Sciences, Development Studies or a field relevant to international development assistance.

Experience: At least one year of postgraduate professional experience in commerce, development, administration or food aid support.

Knowledge: Training and/or experience utilising computers including word processing, spreadsheet and other standard software packages and systems. General knowledge of UN system policies, rules, regulations and procedures governing administration.

Desirable skills: Knowledge of relevant WFP specified software; proficiency in the local languages.

Expected Results: Ability to compile well prepared analytical documents, ensure well managed projects, programmes and/or operations.

Critical Success Factors: Among others, good analytical skills; resourcefulness, initiative, maturity of judgement, tact, negotiating skills; ability to communicate clearly both orally and in writing; ability to work in a team and establish effective working relations with persons of different national and cultural backgrounds.

Language: Fluency in written and oral English and good spoken Kiswahili.

Kenyan nationals meeting the above qualifications are required to submit a covering letter quoting Vacancy Announcement No. WFP/25/11 with their updated Curriculum Vitae, copies of certificates and name, title and e-mail address of three referees.

Candidates should also complete a Personal History form (P.11) available on the following link – http://www.unon.org/docs/P11.doc.

All documents should be sent in an envelope which must be marked: CONFIDENTIAL WFP/25/11

and sent to:

Human Resources Officer
World Food Programme
P.O. Box 44482
Nairobi 00100

Applications must be received by the deadline – late applications will not be considered.

WFP does not charge a fee at any stage of the recruitment process.

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