Closing Date: Monday, 10 October 2011
Vacancy No: UNOPS/2011/SDPC/CSS/VA063
Job: Receptionist LICA 2 (Local Individual Contractor Agreement) (GS3) AFO – SSOC Juba, South SUDAN (non-family)
Duration: 6 – 12 months
UNOPS helps its partners in the United Nations system meet the world’s needs for building peace, recovering from disaster, and creating sustainable development . UNOPS is known for its ability to implement complex projects in all types of environments around the globe. In an effort to promote organizational excellence, UNOPS seeks highly qualified individuals for the above position:
The United Nations Office for Project Services (UNOPS) – South Sudan Operations Centre (SSOC) is based in Juba, Republic of South Sudan. Current SSOC operations are largely focused on assisting partners with the implementation of physical infrastructure projects including designing, constructing and rehabilitating roads and bridges, schools, clinics and Government and Ministry offices. SSOC also procures goods and services for a number of partners and provides logistics and operational support to institutions in South Sudan with the overall objective to support partners in achieving their programme goals.
UNOPS–SSOC works with various partners including the government ministries of South Sudan, donors, and United Nations agencies including the Food and Agriculture Organization (FAO), the United Nations Development Programme (UNDP), the United Nations Children’s Fund (UNICEF), the United States Agency for International Development (USAID), the European Union (EU), the Department for International Development (DFID) and the World Bank. Duties and Responsibilities Under the direct supervision of the Management Support Officer, the incumbent will perform the following
Receives Front Office visitors and escorts them to the concerned Senior Manager; Answers and routes telephone calls and responds to the general queries of visitors and provides assistance on any official documentation; Assesses the critical nature of technical enquiries and refers them to the appropriate staff for a reply; Registers all incoming correspondence (letter, faxes, and courier), documents and other materials and ensures quick distribution of the correspondences and maintains the chrono files of these documents; Sets up spreadsheets, database files and tables ensuring appropriate presentation and style and accuracy of information. Communicates information to all staff as instructed and directed by the supervisor and/or Senior Management;
Provides clerical support to senior management including making photocopies, scanning and binding documents; Provides support to other units during peak workload times and back-up as necessary; arranges all logistic issues related to travel of senior managers; Assists in organizing meetings including booking of venue, setting up of equipment and providing refreshments; Maintains archives, makes sure files are properly stored and accessible; safe keeping of documents; Maintains records system of file movements within the office; maintains office circulation and reading files; Prepares correspondence and reports related to registry activities; Performs other duties, as required. Required Selection Criteria
Ability to work under general guidance; Good organization skills, attention to detail, ability to prioritize and process large volumes of work; Aptitude for working with computers, and ability to utilize a variety of software applications; Ability to interact and communicate within a team and with clients; Ability to perform detailed work and to have high sense of confidentiality, initiative and good judgment;
Completed secondary education or equivalent; any related certification would be an asset. At least two (2) years experience in a similar position or office support position is required. Experience could be relaxed depending on the personality/motivational fit. Familiarity with computer applications a requirement. Ability to work with computers and office software packages and knowledge of spreadsheets and database packages. Good command of spoken and written English is essential.
Submission of Applications Qualified candidates may submit their application, including a letter of interest, complete Curriculum Vitae and an updated United Nations Personal History Form (P.11) (available on our website), to HR/Admin office inside UNOPS-SDOC compound (State Ministry of Physical Infrastructure , Juba Town) OR, via e-mail to vacanciesSDOCNat@unops.org. Kindly indicate the vacancy number and the post title in the subject line when applying by email. *
Please note that this is a local post and is open to all nationals of the country of the duty station and to individuals who have a valid work permit. Additional Considerations Applications received after the closing date will not be considered. Only those candidates that are short-listed for interviews will be notified. Qualified female candidates are strongly encouraged to apply. UNOPS reserves the right to appoint a candidate at a level below the advertised level of the post. For more information on UNOPS, please visit the UNOPS website at www.unops.org.