Impact Marketing Kenya Ltd is a leading company providing Branding and Promotional material to corporate companies across East Africa..

Key responsibilities:

The Receptionist will be responsible to the Admin Manager for
  • Overseeing all aspects of office management and activity coordination.
  • Answering telephone, screen and direct calls, taking and relaying messages and providing information to callers
  • Ensuring that inbound and outbound correspondence and related documents are effectively circulated and properly managed
  • Accepting and dispatching packages by courier or regular mail.
  • Preparing draft responses to correspondence containing routine inquiries
  • Performing general clerical duties including basic bookkeeping, photocopying, faxing, mailing and filing.
  • Filing and retrieving organizational documents, project records and reports
  • Arranging for the repair and maintenance of office equipment.
  • Supervising cleaning of office premises
  • Maintaining the Editor’s/ CEO’s diary
  • Maintaining confidentiality in all aspects of client, staff and agency information.
  • Setting up and coordinating staff meetings, attending meetings and recording minutes
  • Typing and processing various documents, as and when required.
  • Maintaining and update correspondents in a contacts database
  • Creating and maintaining good relationships with the Council’s clients.
  • Undertaking other such duties as may be required from time to time.
Job Specification
  • At least KCSE C or KCE Div. III or an equivalent qualification with a credit in English Language
  • Full certification in office secretarial work
  • Should have certificates in and be able to use Word Processing, Spreadsheets and Data Base Management packages
  • At least three years recent experience as Secretary in a busy office environment
Email: impactkenya2@gmail.com
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