World Agroforestry Centre Administrative Assistant (RMG) Job Vacancy in Kenya

About the organization

The World Agroforestry Centre is an independent research institution which generates science-based knowledge about the complex role trees play in agricultural landscapes and rural livelihoods.

As part of the Centre’s work to bring tree-based solutions to bear on poverty and environmental problems, researchers – working in close collaboration with partners – are developing new technologies, tools and policy recommendations for increased food security and ecosystem health.

The Centre’s headquarters are located in Nairobi, Kenya, and research is conducted in 23 countries in Africa, Asia and Latin America.

We are supported by the Consultative Group on International Agricultural Research (CGIAR) and receive funding from over 50 different donors.

The job specifically includes the following duties and responsibilities:

• Provide administrative leadership for Research Methods Group’s and Geo-Informatics Unit (RMG and GIU).
• Manage the software licence handled by RMG and GIU and ensure that it is distributed to all users on campus
• Administer user requests of ICRAF’s research data repository
• Coordinate logistics for pre and post travel arrangements for incoming and outgoing missions
• Liaise with HR on staff and consultancy contracts matters
• Liaise with procurement and finance offices for timely purchase of project goods and services
• Maintain the asset portfolios of the units
• Monitor units expenses
• Draft letters/reports, scheduling appointments and providing support in development of presentations and public awareness materials
• Ensure proper filing and archiving of project documents
• Any other related duties as assigned by the supervisor.

Qualifications and experience

• Bachelor of Business Administration/Social Science Degree or relevant degree
• A post graduate diploma in project management will be an added advantage
• Good understanding of budgeting and financial management procedures
• Proficiency in database applications and MS office suite
• At least 3 years’ experience in project administration
• Experience in an NGO or international organization environment will be an added advantage
• Excellent interpersonal communication and good organization skills required
• Good English communication skills, both written and spoken
• Exceptional attention to detail
• Proficient in following up issues and resolution
• Team player and highly motivated
• Outstanding presentation of initiative

Terms of offer

We offer a collegial, diverse and gender-sensitive working environment, and we strongly encourage applications from qualified women.

This position is remunerated on local terms.

The appointment will be for an initial period of three (3) years, subject to a six (6) months’ probation period.

How to apply

Prepare:

• A cover letter illustrating your suitability for the position, and your salary expectations.
• Detailed and up-to-date curriculum vitae.
• The names and addresses of three referees, including telephone numbers and email addresses, and fax details, if available.

Address these to:

The Human Resources Unit,
World Agroforestry Centre (ICRAF),
PO Box 30677, 00100, Nairobi, Kenya

OR send via email to: icrafhru@cgiar.org.

Indicate “Application for an Administrative Assistant-RMG” on the application letter.

Applications will be considered until 15 February 2012.

Please note that only short-listed applicants meeting the above requirements will be contacted.

To learn more about us, visit our website: www.worldagroforestry.org