Techno Brain Administration Manager Job in Kenya

Position Profile: Administration Manager
 

Education: 

College / University Diploma or Higher

Professional certificates as requirements

Proficient in English, both spoken & written

Knowledge & Experience in IT Industry an added advantage.

Experience Requirement: Candidate must possess at least a Diploma, Advanced / Higher / Graduate Diploma and Business Studies / Administration / Management, Finance/Accountancy/Banking or equivalent.

Required language(s): English&Local Kenya Language

At least 2 year(s) of working experience in the related field is required for this position.

Able to use Microsoft Word, Excel & PowerPoint

Able to handle full set of accounts, perform reconciliations and audit schedules

Experience with various accounting packages i.e. Tally and Microsoft NAV will be added advantage.

Able to multi-task and stick to tight reporting deadlines.

Responsibilities:

• Transport & Logistics arrangement for Staffs& Guest on need basis.
• Hotel Booking, Air ticket Booking as per company guidelines
• Collection of quotes, preparation of purchase order & obtaining necessary approval
• Vehicle Maintenance Coordination, Allocation of duty shift for drivers
• Guest house upkeep  & Repair
• Taking care of office repair for any wear & tear
• Maintenance of Stock register, Visitor Register
• Maintenance of staff attendance and follow up on biometric reporting
• Recommend petty cash purchase requirement  to Finance department
• Managing Support staffs & Drivers& making sure work environment is clean & hygienic
• Follow up with suppliers on delivery of office requisitions –Water, Kitchen Stock, Stationery etc
• Maintaining all records as required by company for ISO.
• Annual maintenance contract Maintaining &renewal tracking
• Maintenance of  Insurance File and tracking of Renewal dates for all assets
• Handling Immigration related duties passes/ Visas/ work permits
• Requisitions of Letter heads, business cards and other marketing materials from head office and coordinating with clearing agents where necessary.
• Assist in Filing of Accounting & HR documents as instructed by Finance Manager from time to time
• Calling guest, customer, employees for event & obtaining confirmation
• General  Office Administration and writing/ managing company correspondences
• Timely renewal of all statutory licenses.
• Follow up on pending collections and updating the receivables file
• Any other role as may be assigned by the company

Authority:

• Acts as a logistics executive.
• Acts as a Admin executive
• Incharge of all Support Staffs & Drivers

Interfaces:

1. Regional Sales Head
2. All General Managers
3. All Practice Heads
4. Finance & Admin Manager
5. Delivery Head
6. Sales Managers
7. Training Managers

Email: hr.ke@technobrainltd.com

Male candidates are encouraged to apply