NGO Procurement Officer Job in Eldoret Kenya

Mercy Corps exists to alleviate suffering, poverty and oppression by helping people build secure, productive and just communities.  

Driven by local needs, our programs provide communities in the world’s toughest places with the tools and support they need to turn the crises they confront into the opportunities they deserve.  

Mercy Corps is looking for committed and dynamic individuals to take up the following position:

Procurement Officer - Eldoret

Department Summary:

The Procurement Department is committed to implementing and maintaining the highest standards of efficiency and integrity in the purchase of goods and services. 

The overriding objective for all Mercy Corps procurement activity is the prompt and effective provision of materials and services to Mercy Corps’ beneficiary populations in compliance with donor specifications.

General Position Summary:

The Procurement Officer is responsible for overseeing procurement aspects of Mercy Corps’ logistic operation.  

Working closely with Program, Administration, Finance and Logistics the Procurement Officer is instrumental in supporting program activities through his/her services.

Essential Job Functions:

• Daily coordination of MC procurement activities;
• Has a full understanding of MC procurement policies and formats. Assists, as needed in training staff on these policies;
• Assist Program and operational personnel in regular procurement planning meetings.
• Assists staff  as needed on creating clear and understandable purchase requests and other documentation;
• Collects quotations and bids from the market for PR-s as assigned by manager – as per Mercy Corps standards and formats;
• Interact with contractors, and primarily is in charge of vendor relations;
• Prepare and ensure the required documentation of supplies and transactions are completed to MC standards.
• Preparation of status reports on deliveries for P&L and office Management and recipient of supplies. 
• Updates and maintains the procurement Master lists for both ongoing and completed purchases with specific attention to data integrity.
• Assist in the maintenance of thorough procurement files as outlined in the MC Procurement manual; 
• Assist the P&L management and office staff with procurement activities, as required;
• Assists P&L Management with asset management. Identify assets during the course of procurement and notify the Asset Controller on receipts of assets.
• The Procurement Officer will conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.
• Other duties as assigned
• As part of Mercy Corps’ agency-wide Organizational Learning Initiative, all team members are responsible for spending 5% of their work time in formal and/or non-formal professional learning activities.

Supervisory Responsibility: None

Accountability: Accountable for following Mercy Corps Field Procurement Manual, the MC Code of conduct regarding procurement activities, the MC Conflict of Interest policy and the MC Kenya National Staff Policy Handbook.

Reports Directly To: Chief of Party
 

Works Directly With: Program, Operations and Finance staff

Knowledge and Experience:

• Degree in a relevant business field is desired.
• 2-3 years of experience in large scale supply chain management; 
• Strong organizational skills; ability to interact effectively with international and national personnel. 
• Excellent oral and written English skills.
• High computer skills on MS Office programs, especially in MS Excel.
• A demonstrated ability to multi-task and process information into action as to not delay program activities. 
• A clear understanding of procurement ethics and donor compliance is essential. 

Success Factors:

• Conscientious with an excellent sense of judgment
• Ability to work simultaneously on multiple tasks
• Willingness and ability to work effectively with a wide variety of people
• Ability to work as part of a team and coordinate with project personnel
• Good spoken and written English
• Computer literate and strong organizational skills.

How to apply

Interested candidates who meet the above required qualifications and experience should submit on or before November 30, 2012 at 4.00 p.m. a cover letter, detailed Curriculum Vitae (CV) listing three professional references (including a recent supervisor) to hrkenya@ke.mercycorps.org

Applicants must clearly indicate on the email subject; The position and location they are applying for, e.g “Procurement Officer Eldoret”

Applications without the right subject heading will be automatically disqualified.

Please do not attach any certificates.

ONLY Qualified short-listed candidates will be contacted