UNEP Programme Assistant Job in Nairobi Kenya

Vacancy Notice No.: GS-13-09
 

Organization: UNEP / DELC
 

Duty Station: Nairobi
 

Functional Title: Programme Assistant
 

Grade: G-7
 

Duration: 11 Months (April 2013 to March 2014)
 

Imis No. 600312
 

Closing Date: 04/04/13

Background:
 

The United Nations Environment Programme (UNEP) is the United Nations system's designated entity for addressing environmental issues at the global and regional level. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action. 

UNEP’s Division of Environmental Law and Conventions (DELC) identifies synergies and promote the substantive collaboration among Multilateral Environmental Agreements (MEAs). DELC also encourages interlinkages between UNEP's programme and those of MEAs. 

This position is located in the United Nations Environment Programme, Division of Environmental Law and Conventions at the Nairobi Duty Station.  

Under the overall guidance of the Director, Division of Environmental Law and Conventions (DELC) and direct supervision of the Programme/MEA Liaison Officer, the Programme Assistant will be responsible for:

• Independently provide full range of programme/project management and implementation assistance at all phases of the programme/project cycle for the ACP MEAs programme/project initiatives, seeking guidance only in exceptional circumstances.
• Researches, compiles, analyses, summarize and presents basic information/data on wide range of programmes/projects and related topics, highlighting noteworthy issues/trends for consideration by appropriate parties.
• Reviews, appraises and revises as necessary all submissions for substantive programmes/projects ensuring compliance with guidelines and programme/project objectives, identifies problems/issues, seeks clarification from departments, assess replies and prepares a summary for the Programme Manager with suggestions for further action.
• Supports the Programme Officer in Charge of the Project in the establishment of proper monitoring systems to meet reporting schedules.
• Prepares newsletters on programme/project related activities, drafts inputs for a wide range of documents/reports, briefings/debriefings, correspondence etc.
• Serves as focal point for coordination, monitoring and expedition of implementation activities and participates in programme/project evaluation, monitor implementation at all stages to ensure work is proceeding according to established plans. Provides secretariat services to committees, ad hoc task forces etc drafts and circulates agenda notes to members/participants, assembles background documentation, drafts minutes of the meeting, monitors follow-up actions etc.
• Establishes internal databases, sets up files, stores and manages data and information relevant to the scope of programme/project activities.
• Perform other duties as may be required.

Competencies:   
 

Professionalism: Knowledge in the use and application of the Organization’s financial regulations and rules as well as accounting policies and practices. Ability to extract, interpret, and analyses a wide variety of data and to resolve data discrepancies and other problems. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
 

Teamwork:  Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
 

Planning and Organizing:  Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
 

Communication: Speaks and writes clearly and effectively, listens to others, correctly interprets messages from others and responds appropriately, asks questions to clarify and exhibits interest in having two way communication, tailors language, tone, style and format to match audience, demonstrates openness in sharing information and keeping people informed.

Qualifications:

Education: Completion of secondary school is required. Supplementary training relating to business administration, finance, accounting and project management is an asset.

Experience: Ten years of progressively responsible experience in programme or project administration, technical cooperation or related areas.

Languages: English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. 
 
Depending on professional background, experience and family situation, a competitive compensation and benefits package is offered. See UN website: http://www.un.org/Depts/OHRM/salaries_allowance/index.html

Preference will be given to equally qualified women candidates.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her.  In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.  This is a temporary vacancy.  Appointment against this post is for a limited duration and does not carry any expectancy, legal or otherwise for renewal.

All applications to be sent to the following address on or before the deadline of 04/04/2013. Applicants should send a completed United Nations P.11 or Galaxy Personal History Form together with a covering letter of one to two pages summarizing how they meet the requirements of the job to:

Email: recruitment@unon.org

UN staff members must submit scanned copies of their two latest Performance Appraisal System (PAS) reports at the time of application to the email address above.

Please Quote Vacancy Announcement No.:    GS-13-09

UNEP does not charge a fee at any stage of the recruitment process. If you have any questions concerning persons or companies claiming to be recruiting on behalf of these offices and requesting the payment of a fee please contact: recruitment@unon.org.