Inoorero University Personal Assistant to the Chancellor Job in Kenya

Inoorero University wishes to recruit mature, committed and self driven individual for the following position:  

Personal Assistant to the Chancellor

Overall Purpose of the position: Provide high level administrative support to the Chancellor’s office by performing routine clerical, administrative and executive functions. 

Key Responsibilities: 

• Managing telephone calls, including making calls on Chancellors’ behalves and dealing with enquiries, direct all incoming calls to appropriate parties promptly and efficiently
• Be responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants, to coordinate a variety of complex executive meetings and ensuring that necessary papers have been received and are available, and any necessary briefings arranged.
• Communicate and handle incoming and outgoing electronic communications on behalf of the Chancellor.
• Assist in designing and preparation of PowerPoint presentations and spreadsheets
• Arrange travel logistics, schedule and reservations for executive management as needed. Both personal and IU related.
• Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner.
• Draft, prepare, distribute and follow-up with various correspondence
• Collaborate with the other Admin Assistants/ senior secretaries on projects / matters related to Board activities
• Assist in the coordination and planning of IU related events
• Serve as a staff liaison by assisting  executive management in Government / statutory Affairs
• Filing and the general organization of documentation
• Prepare expense reimbursements in a timely manner
• Maintain effective communication between the Faculty/Departments and other stakeholders for mutual understanding and image positioning
• Participate in other activities/ duties  at the discretion of management
• Assist with some personal errands and project
• Perform any other duties that may be assigned from time to time

Key Technical Competencies

• Good interpersonal and  communication skills
• Integrity.
• Confidentiality
• Planning and organizational skills.
• Proactive, initiative and good networking skills.
• IT Proficiency

Educational Qualifications: Bachelors Degree in business administration/office management

Professional Qualifications: Secretarial Training.
                    
Working Experience:

• 5 Years experience in secretarial duties in a busy organization.
• University work experience is a distinct advantage.

How to Apply

You may apply by emailing your application letter and CV to recruitment@iu.ac.ke by 10th January 2014. 

Please note that no paper applications will be considered. 

Only shortlisted candidates will be contacted.

IU is an equal opportunity employer.